Ground Control to Major Tom | Free and Low-Cost Virtual Communication Tools to Enhance Your Training and Increase Productivity

Ground Control to Major Tom
Free and Low-Cost
Virtual Communication Tools
to Enhance Your Training and
Increase Productivity
Presented by
Adrienne Bryant &
Karen Emanuelson

PRESENTERS
Adrienne Bryant
Member Information & Database
Manager, Association of Florida Colleges
Committed to moving the
Tallahassee community forward
through emerging
technologies, both social and
traditional
Karen Emanuelson
President,
Reciprocate LLC
Committed to combining marketing
vision, technology decisions and
overarching business knowledge to
create the best ROI
Virtual Communications Tools

COLLABORATE

THE ANSWER IS ALWAYS “C”
You are heading up a committee of 5 trainers from across the
state. Each person has agreed to complete a section of the
presentation.
To encourage collaboration you:
A. Schedule weekly phone calls
B. Ask each committee member to send a weekly recap email
of their section status to each committee member
C. Require everyone on the committee to use the same virtual
collaboration tool
D. Start looking for a new job, ‘cuz this isn’t going to end well

COLLABORATE
• Cloud Storage
– DropBox
– SkyDrive
• Free Conferencing
– Live Minutes
• Task Management
– Producteev
– Asana

PRESENT

You are tasked with training 25 members who work across the
country on the latest software update.
To encourage effective training you:
A. Book flights to all members’ locations and plan one-on-one
sessions
B. Tell everyone they need to come to your location and if they
can’t afford it, then they are just out of luck
C. Decide to take your training into the 21st century and use a
webinar format

PRESENT
• Internet Conferences
– GoToMeeting
– GoToWebinar
• Cisco - WebEx
• Presentation Tools
– Prezi
– Present.me

SHOW & TELL

Your organization just switched to a new, online time management
system that requires each employee to log-in and update their
personal information. The system is a little confusing and you spend
your days fielding phone calls from confused employees. Do you:
A. Book flights to all branch and plant locations and plan one-on-one
sessions
B. Let them figure it out, it’s not THAT difficult
C. Create short screen-shot explanation videos that you post to your
internal website and can email to confused employees

SHOW & TELL
• Screenr
• Jing
• Screencast-O-Matic
• Camtasia Studio

CONNECT

It is your job to make sure that all employees are not violating your
organization’s social media policies. This includes suggestions for
their Facebook privacy settings. Do you:
A. Ask all employees to be your friend on Facebook and connect to
you on LinkedIn, so you can monitor their online activities.
B. Ask all employees for their Facebook and LinkedIn log-in
credentials and make the changes yourself
C. Provide small-group live instruction using a conference call and
screen-sharing to allow for a highly interactive session

CONNECT
• Skype
• Google Plus (G+)
Hangout
• Join.me
• StartMeeting
• Google Voice
• FreeConferenceCalling

ORGANIZE

You are tasked with setting up a mandatory meeting for organization
executives in the middle of busy season. Because they have already
committed to client meetings, they are unable to change their
schedules to accommodate you. Do you:
A. Send out an email asking everyone if Friday, May 17 at 10 a.m. is a
good time.
B. Ask meeting attendees to email you a list of times they are
available in the next few weeks.
C. Use a scheduling tool that offers flexibility while restricting options

ORGANIZE
• Meeting schedulers
– Doodle
– Microsoft Outlook
• Project Management
– Trello
– Google Docs/Drive

STORE & SHARE

You created a presentation that could be valuable to new employees or
people in the industry.
After the conference, do you:
A. Breathe a sigh of relief and hope you never have to do it again
B. Send the presentation out as an email attachment to all
conference attendees
C. Upload the presentation to an online site, create a keyword-
optimized description, and include the link in the next newsletter

STORE & SHARE
• SlideShare
• Postwire
• Evernote

Now that you’ve heard about all these really cool virtual
communications tools. Do you:
A. Breathe a sigh of relief and hope you never have to do
anything that would require any of these tools
B. Hurry out of the room ‘cuz it’s break time
C. Make sure the presenters have your business card so we can
send you a link to the presentation and pick up a handout on
your way out the door
D. Start looking for a new job, ‘cuz, well, this technology stuff
just isn’t for you

BE A HERO
We hope we shared some ideas with you that will let you
Adrienne Bryant
www.linkedin.com/in/abryant715
adriennebryant715@gmail.com
@adriennebryant
Karen Emanuelson
www.linkedin.com/in/karenemanuelson
kemanuelson@ReciprocateLLC.com
@KarenEman

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