The document provides information from a briefing by Zodiac Maritime Agencies Ltd regarding ship inspections. It notes that seven of the company's vessels were considered "unacceptable" after inspections in 2005-2006. It also discusses the Ship Inspection Report Exchange program and explains the inspection process and criteria for inspectors. Guidelines are provided for vessel operators regarding preparing for and participating in inspections.

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Zodiac Maritime Agencies Ltd
OFFICE BRIEFING
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Zodiac Maritime Agencies
Review of Ship Inspection Report Exchange
(SIRE)
Inspection Results

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VESSELS CONSIDERED ‘UNACCEPTABLE’
AFTER INSPECTION
EMERALD PARK - 07 Dec 05 – TOTAL
HIBIYA PARK – 09 Dec 05 – LYONDELL
HYDE PARK – 28 Aug 05 – SHELL
KENWOOD PARK – 17 Aug 05 – SHELL
SUNNIVA – 19 Jan 06 – SHELL
STAFFORD – 19 Jan 06 - REPSOL
SUNNIVA - 02 Oct 06 - SHELL (Again)
Zodiac Maritime Agencies

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All ship staff is regularly medically examined as part of the
employment contract process. Operators have recently
completed a review of the medical screening process and are
enhancing the blood screening of all crew. Records are
maintained in the office personnel files of the enhanced
medical screening, which exceeds all known industry
standards. It is the company intention to be an auditable
trail to these records in the near future.
BE AWARE
VIQ Question 15.04
Is there a formal programme of regular chemical
specific medical checks and blood tests?
Zodiac Maritime Agencies

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Zodiac Maritime Agencies
Why an inspection?

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•Charterers have been inspecting ships to ascertain that they meet their
requirements for many years.
Why an inspection?
•1993, the Oil Companies Maritime Forum (OCIMF)
established a SIRE Programme
•The Chemical Distribution Industry (CDI) has been running a similar
scheme for a number of years.
•2004, OCIMF established the Tanker Management and Self Assessment
(TMSA) scheme.
Zodiac Maritime Agencies

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What is at stake?
The future business of the vessel
Vetting and inspection
Inspection is only PART of the vetting process
Zodiac Maritime Agencies

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TYPICAL VETTING PROCESS
Review of Terminal reports
Review of CDI reports
Review of inspections from SIRE
Review of OWN ship inspections
Commercial review of vessel operator
TMSA Review
VPQ review
Vessel compatability with ports
Review of Casualty Data
Review of Public data such as EQUASIS
Zodiac Maritime Agencies

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The SIRE & CDI Programmes
SIRE
A VOLUNTERY inspection scheme administered by
OCIMF on behalf of it’s Members
If a ship operator wants to do business with an
OCIMF Member he has to VOLUNTEER!
The scheme is meant to reduce the number of
inspections
The inspection process is standardised using a
Vessel Inspection Questionnaire (VIQ)
Zodiac Maritime Agencies

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It should be recognised that the overall objective of the
inspection is to provide the user of a SIRE Report with a
factual record of the vessel’s condition and standard of
operation at the time of the inspection and, in turn,
allow an assessment of the risk that use of the
vessel might pose.
The SIRE & CDI Programmes
SIRE
Zodiac Maritime Agencies

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The SIRE & CDI Programmes
CDI
A VOLUNTERY inspection scheme administered by
CDI on behalf of it’s Members
If a ship operator wants to do business with a CDI
Member he has to VOLUNTEER!
The inspection process is standardised
Zodiac Maritime Agencies

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The SIRE & CDI Programmes
CDI
The CDI Ship Inspection Report is essentially a quality
assessment of the ship, its operations and personnel which also
incorporates essential aspects of safety and environmental
protection.
Zodiac Maritime Agencies

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The TMSA scheme
This is Self Assessment scheme
Measure and improve operators management systems
OCIMF members are using results to compare with ship
inspection results
Potential to reduce Office Audits
Zodiac Maritime Agencies

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Zodiac Maritime Agencies - TSMA Scores
Zodiac Maritime Agencies

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Zodiac Maritime Agencies
The Vessel Particulars Questionnaire (VPQ)

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Zodiac Maritime Agencies
VPQ
To keep the inspector’s time on board to a minimum, contains questions relating to the
vessel’s structure or other equipment that generally do not change through the lifetime
of the vessel.
VPQs are submitted electronically to SIRE and thereafter made available on
the SIRE database.
Submission of VPQs by vessel operators is mandatory.
It is important that VPQs are completed with care and updated regularly.

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•Hold a Class 1 Deck or Engine certificate of competency
•Have sea service of not less than five years at senior officer rank on board the
tanker type he is accredited to inspect
•Pass a formal written examination
•Pass an on-board audit and undergo periodic re-auditing
•Consistently submit reports of a high standard
•Conduct a minimum number of inspections each year
•Periodically attend refresher courses
The Inspector
Zodiac Maritime Agencies

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Zodiac Maritime Agencies
THE INSPECTION

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Zodiac Maritime Agencies
Vessel Inspection Questionnaire (VIQ)
Reorganised VIQ (ROVIQ)
CDI Inspection Report

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Zodiac Maritime Agencies
FIRST IMPRESSIONS
Inspector is frequently on dock watching berthing
Inspector STARTS inspection the moment he SEES ship
- Use proper PPE when rigging
gangway
- Be sure, following are ok :
posters, net, lifebuoy
- Be sure ISPS procedures are
followed by watchmen
- Area from gangway to the
accommodation is free of leaks,
clean.

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Zodiac Maritime Agencies
Pre-inspection meeting.
Management team :
- Captain
- Chief Engineer
- Chief Officer
- 1/A Engineer
Master is to play the
role, leading meeting

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Zodiac Maritime Agencies
DURING INSPECTION
Master and Officers :
- do not argue too much
- be short and specific when
answering questions
Attending Superintendent :
Do not interfere during Captain’s
or Officers interview
Answer questions when asked or
when this is absolutely required

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Zodiac Maritime Agencies
Before going on deck
Reduce activities on main deck,if
possible and required close or
reduce pressure :
- steam
- air
- water
- hydraulic

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Zodiac Maritime Agencies
Just before going on deck
Keep ready ship’s specific
checklist, ask the Mate to
check :
- ANY LEAKAGES ON MAIN
DECK ?
- MOORING ROPES ( WINCHES
ARE NOT IN GEAR ETC.)
- FIRE WIRES ( 1-2 M ABOVE
WATER LEVEL )

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Zodiac Maritime Agencies
- SCUPPERS AND SAVE ALL CLOSED,
TIGHT AND THERE ARE NO VISIBLE
LEAKS
- GARBAGE ( CHECK FOOD DRUMS IF
ANY PLASTIC ? )
- PUMPROOM VENT IS RUNNING
- FORECASTLE VENT IS RUNNING ( IF
APPLICABLE )
- PRESSURE GAUGES ARE FITTED SHORE
AND SEA SIDE
Just before going on deck

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Zodiac Maritime Agencies
Just before going on deck
- ISPS ( DOORS LOCKED WHERE
REQUIRED OR SEALED )
- WILDEN PUMPS PROPERLY
GROUNDED
- VAP. MONITORING SYSTEM IS "ON"
- 95 & 98% ALARM SYSTEMS IS "ON"
- ONLY "CLOSED CARGO
OPERATIONS & SAMPLING" ARE
TAKING PLACE

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Zodiac Maritime Agencies
Closing meeting
Management TEAM is attending
Do not argue too much
Try to understand exactly
inspector’s arguments and
reasons for observations
Contact office for clarification if
required

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