Set 1 certificates and survey

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Set 1 certificates and survey

  1. 1. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets SHIPS CLASSIFICATION AND CLASS DOCUMENTATION CERTIFICATE Certificate of Class Certificate of Registry International Tonnage Certificate Suez Canal Tonnage Panama Canal Tonnage International Loadline Certificate Safety Construction Certificate Safety Equipment Certificate Safety Radio Certificate International Oil Pollution Cert. International Sewage Cert. Safe Manning Document Document of Compliance Safety Management Certificate Oil Pollution Insurance Cert. Deratting and Exemption Cert VALIDITY PERIOD 5 years ISSUING AUTHORITY APPLICABLE SURVEYS Class Society Committee - 5 years Until withdrawn Flag State MCA or Class Society 24 meters or more in length Annual, intermediate, docking, special - Until withdrawn Until withdrawn 5 years MCA or Class Society MCA or Class Society MCA or Class Society ~~ ~~ - Annual 5 years MCA or Class Society 500 GRT and over Intermediate, annual 2 years 1 year 5 years MCA or Class Society Marconi Marine Administration Periodical, annual Periodical, annual Intermediate, annual 5 years Until Withdrawn 5 years 5 years Administration MCA MCA or Class Society MCA or Class Society 500 GRT and over 300 GRT and over Tankers of 150 GRT and over and all other vessels of 400 GRT and over 500 GRT or over 500 GRT and over 500 GRT and over 12 months MCA Glasgow 6 months Port Health Official of a country which are a party to the WHO International Health Regulations -1 of 66- - Ships carrying more than 2000T of persistent oil All ships Annual (company side) Between 2nd and 3rd anniversary date -
  2. 2. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets SHIP CLASSIFICATION AND DOCUMENTATION IACS (International Association of Class Society)    American Bureau of Shipping (AB) Bureau Veritas DNV RINA    Lloyds Register (LR) Germanischer Lloyd NKK Main purpose of ship classification     Lays down the standards for construction and maintenance Required for hull and machinery and P& I insurers Assists in the sale and purchase of the vessel Class is linked with statutory certification i.e. if class certificates is withdrawn normally all the statutory certificates are withdrawn by the Flag State Administration Class may carry out surveys on behalf of the Administration (they both work hand in hand) Certificates issued by class   First certificate of class• When vessel is newly built or when first entered in the society’s register • Certifies that the vessel Has been surveyed and reported as in compliance with the society’s rules and regulations  Hull and machinery has been assigned to specified class Certificate of class• Indicates that the vessel has been surveyed and found to be fit and efficient with regards to hull and machinery in accordance with society rules and regulation • Maybe issued only by the Society Committee Interim Certificate of Class- in the event of damage the vessel has carried out relevant repairs to the satisfaction of the class surveyor and the vessel has been deemed seaworthy, an interim certificate of class will be issued Condition of class  Means condition that must be met by the owner for the vessel to remain in the class Consequences or “knock on effects” for not maintaining condition of class• Vessel is not in class and hence would not be considered sea worthy as a result of which Statutory certificates would be withdrawn  Vessel would lose hull insurance and P&I cover  Cargo owners policy would become void Withdrawal of class When society regulations on hull, equipment and machinery are not complied with -2 of 66-
  3. 3. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)    Set 1 of 9 Sets Failure to repair defects in accordance with society’s requirement- class will be suspended or withdrawn When vessel proceeds to sea less than the freeboard as approved by the class When a specialized vessel is being operated in a manner contrary to that agreed at the time of the classification or in other areas as agreed by the society Periodical class surveys Annual (AS), Intermediate (IS), Docking (DS), Special (SS) Annual survey- within 3 months before or after each anniversary date of commissioning of vessel or completion of special survey Intermediate Survey- replaces the second and third annual survey Docking survey   Vessels less than 15 years old• Must be examined in dry dock twice in every 5 year period, however not more than 3 years may elapse between docking • “In Water Survey” may be accepted replacing any one of the docking surveys, if suitable high resistant paint is used Vessel more than 15 years• Must be examined in dry dock at intervals of 2 years • Extension of 6 months may be given if suitable high resistance paint is used Examination of items shall include• Shell, bottom and bow plating • Keel, stern and stern frame • Rudder bearings, clearance in the stern bush • Sea connections and overboard valves, gratings at sea inlets Special surveys   Surveys of hull, complete survey of machinery (CMS) and IG at 5 year intervals Main use of the special survey is to• Hull structure • Structural integrity Executive Hull Summary is issued by the IACS on completion of Special Survey Inert gas systems  Subject to annual survey IGS notation has been assigned then special survey every 5 years -3 of 66-
  4. 4. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Enhanced survey  Mainly applicable to bulk carriers and tankers  A vessel subject to an enhance survey would have a notation ESP on its class certificate  Legal instrument- SOLAS reg. 9  Does not replace any other class surveys but is carried out during scheduled periodical surveys Main focus (basically on vessel’s structure)      Vessels structure forward of accommodation and aft peak tanks Thickness measurements Pitting and corrosion if more than 20% Tank coating and condition of anodes Cargo piping system in the tanks Void spaces within cargo and ballast tanks Documentation for the preparation of survey  Class document file• Structural survey reports • Thickness measurement reports • Executive Hull Summary • Survey planning document Supporting documentation• Main structural plans of tanks and ballast tanks • Previous repair history • Cargo and ballast history • Reports on structural defects / detoriation • Reports on bulkhead or pipeline leakage • Condition of tank coatings • Extent of use of IGS • Tank cleaning procedures • Information that may assist in identifying critical areas Additional safety measures for bulk carriers- SOLAS Chapter XII   Mainly applicable to single skinned bulk carriers of more 150 meters in length or more They mainly introduce standards for• Damage stability and flotation • Structure of bulkheads and double bottoms • Longitudinal stress in the event of flooding -4 of 66-
  5. 5. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) • • Set 1 of 9 Sets Cargo density declaration Provisions for a loading instrument Requirement for new ships built after 1 st July 1999 and existing bulk carriers  New vessels- If vessel carrying high density cargo of more than 1000kg/m3, then the structure, stability and the stresses must be assessed with any one hold in fully flooded in fully loaded condition Requirement for ships built before 1st July 1999 and existing bulk carriers  Existing bulk carriers- for vessels of 10 years or more of age carrying a density of cargo more than 1780kg/m3 must have undergone a periodical survey of all cargo holds Compliance with regards to ASM is indicated by  Cargo loading manual may be endorsed by the Certifying Authority The following certificates may be amended to indicate compliance• ISM certificates (SMS) • Safety Construction Certificate • Safety Equipment Certificate • Safety Certificate Red triangle below the deck line  Indicates imposition of loading or operation restrictions That cargos of density of more than 1780kg/m3 cannot be loaded -5 of 66-
  6. 6. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets STATUTORY SURVEYS Statutory certificate- one required under statute by the act of Parliament, certificate of class is not a statutory certificate Statutory survey- one that is required by the government Tankers Statutory ship classes- VII (T) Statutory instruments- these are written by the MCA and then placed before the parliament for ratification, they come about because acts of parliament state that the specialist bodies should make the rules M Notices- carried by all UK flag ships other than those 12 meters in length & fishing vessels    Merchant Shipping Notices (MSN)- white • Used to convey mandatory information that must be complied with under UK legislation • Relate to SI and contain technical details Marine Guidance Notices (MGN)- blue • Provide advice and guidance in order to improve safety • To prevent and minimize pollution Marine Information Notes (MIN)- green • Information for a more limited readership • E.g. training and certification • Most have a cancellation date of 12 months International Instrument or Conventions- SOLAS, MARPOL, Loadline, ROR, STCW Exemption certificate   May only be issued by a MCA surveyor Contents• Identity of regulation and equipment exempted from • Alternate arrangements or conditions imposed by the Flag State Certificate expires at the expiry date of the related certificate Ship certificates or safety certificates issued under SOLAS   Passenger ship safety certificate Cargo ship safety construction certificate Cargo ship safety equipment certificate   Cargo ship safety radio certificate Cargo ship safety certificates Certificates issued under the provision of Marpol convention  International oil Pollution Prevention International Sewage Pollution Prevention  -6 of 66- International Noxious Liquid Substances
  7. 7. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Oil pollution insurance (OPIC) certificate is not a part of MARPOL Loadline Convention certificates  International loadline (1966) International loadline exemption (1966)   International loadline (HSSC) International loadline exemption (HSSC) Harmonized System of Certification and Survey (came into force 3 rd Feb 2000) Advantage  Intended to alleviate the difficulties and extra expense for ship owners and operators with regards to surveys required under SOLAS, MARPOL, LOADLINE conventions This prevents the vessel from going out of service due to different surveys which may be required at different times Certificates under HSSC       Passenger Ship Safety Cargo Ship Safety Construction Cargo Ship Safety Equipment Cargo Ship Safety Radio Cargo Ship Safety Certificate International Certificate Of Fitness For The Carriage Of Dangerous Chemicals In Bulk International Certificate Of Fitness For The Carriage Of Liquefied Gases      International Loadline International Loadline Exemption International Oil Pollution Prevention International Pollution Prevention Certificate For The Carriage Of Noxious Liquid Substance Certificate Of Fitness For Carriage Of Dangerous Chemicals In Bulk Changes from old system         Renewal survey- must be completed within 3 months of expiry date of existing certificate with no loss of period of validity Extension period- maximum 3 months for vessel to complete voyage, validity date of new certificate will start from the expiry date of existing certificate Under HSSC all certificates have a validity of 5 years except PSSC for 12 months All cargo ships will be subjected to an annual survey Cargo ship safety construction- intermediate survey No unscheduled inspections All cargo ships are subjected to- outside ship bottom survey Prior HSSC, certificates which had a validity less than 5 years• Passenger Ship Safety- 12 months (still 12 months and no changes) • Cargo Ship Safety Equipment- 24 months (5 years now) • Cargo Ship Safety Radio- 12 months (5 years now) Prior HSSC the following certificates could not be extended- -7 of 66-
  8. 8. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets • • • • Cargo ship safety construction certificate (cannot be extended still) International Loadline Certificate Certificate of fitness for gas and chemical International Oil Pollution Prevention Certificate • Extension period has been reduced from 5 months to 3 months Switching to HSSC  Owner will decide on a date with the Certifying Authority for introduction of the system, but not later than the expiry of the SCC Renewal surveys of all certificates will be undertaken Surveys under HSSC- initial, renewal, periodical, intermediate, annual, additional Initial survey   Issued before the vessel is put into service A complete inspection of all items relating to the particular certificate Ensures that the vessel is fit for service and is in satisfactory condition Periodical survey  An inspection of all items relating to the particular certificate Ensures that the vessel is fit for service and is in satisfactory condition Intermediate survey    Carried out within 6 months either side of mid point of validity of certificate i.e. between 24 and 36 months Replaces the 2nd and 3rd annual surveys An inspection of specific items relating to the particular certificate Ensures that the vessel is fit for service and is in satisfactory condition Annual survey   Carried out 3 months before or after each anniversary date of the certificate, usually counted from the completion of the initial survey A general inspection of all items relating to the particular certificate Ensures that they have been maintained and remain satisfactory Renewal survey As for a periodical survey but for the issuance of a new certificate Additional survey A general or partial inspection carried of repairs due to vessel having defects or sustained damage -8 of 66-
  9. 9. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets CHIEF STATUTORY CERTIFICATES Chief Statutory Certificates required on Class VII (T) vessels-  Certificate of Registry International Tonnage Certificate International Loadline Certificate  International Oil Pollution Prevention         Safety Construction Certificate Safety Equipment Certificate Safety Radio Certificate Document of Compliance Safety Management Certificate Safe Manning Document Certificate of Registry (COR) Purpose of having a ship registered      It is the only proof of the nationality of the vessel The vessel may trade internationally Facilitates ship finance, easier sale and purchase Enhances the value of the ship Must remain in the Master’s custody at all times It is not a document of title COR may be taken ashore by the agent to be examined by the Port state and harbor authorities or may have to be surrendered to obtain port clearance Contents        Name, official No, port of choice, call sign Length, breadth and depth Engine- make, model and engine power Year and date built, date of expiry of certificate Instructions what to do incase the certificate is lost, stolen, destroyed or defaced This certificate is not a proof of ownership Address of RSS Cardiff On the reverse of the certificate- details of ownership Application for British Registry   Ship owner applies to RSS (Registry of Ships and Seafarers) with evidence of the following• Builders Certificate for new vessel or • Declaration of Legibility for Non new vessel • Company’s Certificate of Incorporation • Registry Fee On the application form he mentions Port of Choice and Name of vessel Measurement survey is carried out by Class and the Certificate of Survey with dimensions is returned to RSS Cardiff -9 of 66-
  10. 10. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)    Set 1 of 9 Sets Official number is issued with Carving and Marking Note (C&M) by the RSS to the owner to have the vessel marked The vessel is marked by the Class with the following• Name and Port of Choice • Official Number- pump room • Net Tonnage- pump room • Drafts The C&M note is returned to RSS, all particulars are entered on a computerized register and COR is issued to owner Application of New certificate   Owner applies to RSS on a proper form with the “declaration of eligibility” This must be done three months prior expiry of the certificate In foreign waters if the COR is lost then the master must approach the nearest British Consular officer for a replacement certificate When COR is lost or stolen  The owner may obtain a duplicate from the RSS (Registration of Shipping and Seaman) Cardiff if lost in the UK If lost abroad• Make a declaration to the Proper Officer- name and description of registered owners • Apply for a provisional COR, the PO may require additional information which may be required to be input into the COR • Provisional COR is valid only for 3 months Changes in documents required when new British registry is obtained     Old registry must be cancelled New registry is obtained New statutory certificates are issued after relevant surveys A new certificate of class must be obtained Other changes which the surveyor will be looking at• Old port of registry expunged and replaced by new one • New official number will have to be embossed in the pump room • Markings on lifeboats and life rafts Ships documents that require to be returned to MCA on change of registry     Certificate of British Registry Crews agreement and List of Crew Official log book Radio log (s) The oil record book and garbage record book however may be retained by the owner -10 of 66-
  11. 11. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets International Tonnage certificate (ITC) Applicable to ships 24 meters or more in length Issuing authority- Classification Society or MCA Contents         Ship particulars Length, breadth and depth moulded Gross and Net Tonnage Gross tonnage of list of spaces, length and frame number Net tonnage of cargo spaces, length and frame numbers Number of passengers Moulded depth Date and place of original measurement Date and place of previous measurement Net tonnage   Represents the earning power of the vessel Used for determining payable dues such as port charges Calculated by deducting the volume of non earning spaces Other tonnage certificates    Suez Canal Special Tonnage Certificate Panama Canal Net Tonnage Certificate (PC / UMS) These establish tonnages on which canal dues are charged Issued by Class or MCA after measurement survey PC/UMS documentation of total volume   Certificate must be obtained by the owner when the vessel is making transit for the first time Will be surrendered to the Authority Panama Canal (ACP) with certain ships plans, who will verify the ships total volume For future transits ACP will deliver a PC/UMS Net Tonnage Certificate Cargo ship safety construction (SCC) Applicable to all ships 500 GRT or over Contents of the certificate   Name of vessel and port of registry Call sign and IMO number GRT and DWT -11 of 66-
  12. 12. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)          Set 1 of 9 Sets Type of vessel Date on which keel was laid Date and place certificate issued Expiry date The vessel has been surveyed in accordance with SOLAS regulations The vessels structure, machinery and equipment are in satisfactory condition Exemption certificate issued or not Inspection of the ships bottom If the vessel has been issued with a DOC (for vessels carrying dangerous goods) Supplements Endorsement for annual and intermediate surveys  Supplements for ship carrying crude oil or any other oils Surveys that the vessel is subject to   Annual Survey Intermediate Survey Tankers of more than 10 years old are subjected to an intermediate survey Surveying and certificating authority  MCA or Classification Society Safety equipment certificate (SEC) Applicable to all ships 500 GRT or over Contents of the certificate         Name of the vessel, port of registry, IMO number Length, deadweight, type, date on which keel was laid The vessel has been surveyed in accordance with SOLAS regulations The vessel complies with the requirements with regards to fire safety appliances and fire control plans The life saving appliances, lifeboats and life rafts and rescue boats are in compliance with the convention The vessel is provided with a LTA and radio installation in compliance with the Convention The vessel complies with the convention with regards to ship borne navigational equipment, means of embarkation for pilot and nautical publications The ship is provided with lights, shapes and sound signaling appliances in accordance with the requirements of the Convention and COLREGS Exemption Certificate issued or not -12 of 66-
  13. 13. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)   Set 1 of 9 Sets Supplements • Record of equipment (lifeboat capacity) • Record of inspection (ROI)- useful for the deck officer make routine inspections for safety equipment • Endorsement for annual and periodic surveys (tankers of ten years of age the annual surveys are termed as intermediate survey) Contents of ROE• Lifeboats Number and capacity  If partially enclosed or totally enclosed  If Self righting  If fire protected  If self contained air support system  If motor driven • Rescue boats- number and capacity • Lifebuoy, lifejackets and TPA- number • Radio installations- number of SART and hand held VHF Surveys that the vessel is subject to  Annual Survey Periodical Survey Surveying and certifying authority  Within UK waters• MCA surveyor- initial and every 5 year survey Foreign waters• Classification society- annual and renewal survey In the event of defective essential navigation equipment Master should   The vessel should not be allowed to sail in such condition as would be a breach of SOLAS regulations rendering the vessel un-seaworthy Master should apply to the MCA for a conditionally issued SEC for a single voyage where it could be repaired If not the vessel would loose her P&I and hull insurance cover If a surveyor finds any defects in safety equipment he will  Issue a Letter of Compliance or Report of Inspection Stating the time within which the problems should be rectified -13 of 66-
  14. 14. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Cargo ship safety radio certificate (SRC) Applicable to all ships 300 GRT or over Contents of certificate      Name of the vessel, port of registry, call sign, IMO number Gross tonnage, date on which keel was laid The vessel has been surveyed in accordance the SOLAS regulations and shows that• The vessel complies with the SOLAS regulations with regards to installation and functioning of radio equipment used in life saving appliances Sea areas that the vessel is certified to operate Exemption Certificate issued or not Supplements• Record of equipment for Radio facilities - provisions of all radio equipment • Endorsement for periodic surveys Surveys that the vessel is subject to Periodic surveys Surveying and certificating authority  Vessel in UK- Marconi Marines In foreign waters- Port State Administration arranged through a British Consulate Cargo ship safety certificate (SSC) Applicable to all ships 500 GRT or over Is an alternate of being issued with separate certificates of the following Cargo ship safety construction certificate  Cargo ship safety equipment certificate  Cargo ship safety radio certificate Contents of certificate     Name of vessel and port of registry Call sign and IMO number GRT and DWT Length of vessel    Endorsement for Annual survey - 1st, 2nd, 3rd, 4th  Intermediate survey for tankers more   -14 of 66- Type of vessel Date on which keel was laid Date and place certificate issued, expiry date Limits of trading areas Limits of GMDSS sea areas
  15. 15. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) than 10 years old  2 inspections of the vessel bottom  Record of any extension Set 1 of 9 Sets  Supplements of documents- record of equipment of life saving appliance and details of radio installations International Loadline Certificate (ILC) Applicable to all vessels unless exempted except warships, fishing vessels or pleasure yachts Validity- 5 years Contents of certificate       Name of the vessel, port of registry, call sign, IMO number, length Type of vessel- A, B, B increased, B reduced freeboard Freeboard from the deck line- Summer, Winter, Tropical, WNA Fresh water allowance The upper edge of the deck line from which these freeboards are measured is 0mm above or below the top of the freeboard deck at side Vessel has been surveyed, freeboard has been assigned and loadlines shown on the certificate are in accordance with the Convention Supplements• Record of particulars relating to the Condition of Assignment  Fittings, appliances and arrangements approved for the ship  Freeboards assigned  Side sketch profile of superstructure deck and freeboard deck  Machinery casing and machinery space openings on the weather deck  Extent of bulwark  Tank domes  Gangways  Ventilators and air pipes  Watertight doors • Endorsement for annual surveys Surveys that the vessel is subject to Annual surveys Surveying and certificating authority   Vessel in UK- MCA or Classification society In foreign waters- Convention Country Administration at MCA request In general the authorized classification society will issue the certificate and only the Exemption Certificate may be issued by MCA -15 of 66-
  16. 16. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Cancellation of certificate   Any alterations have been made in the hull or structure Fittings and appliance are not well maintained When certificate is not endorsed to show that the vessel has been inspected for annual survey Loadline regulations (Reg. 6) A vessel shall not proceed to sea unless• It has been surveyed in accordance with the regulations • It is marked with the appropriate marks • Complies with the “Conditions of Assignment” • Information regarding stability, loading and ballasting is available for the Masters guidance “Knock on effects” of Contravention of Regulation 6 or overloading   Detention of vessel 50,000 GRP or 2 years imprisonment plus an unlimited fine on conviction on indictment Effect on class status and insurance cover• Loss of hull and machinery cover • Loss of P&I cover • Rendering the vessel un-seaworthy at common law • Suspension or cancellation of all statutory certificates International Oil Pollution Prevention Certificate (IOPP) Applicable- to all tankers of 150 GRT and above, all other vessel 400 GRT and aboveThis certificate cannot be extended Contents of certificate     Name of vessel, port of registry, call sign, IMO number GRT Type of vessel Certifies that the vessel has been surveyed in accordance with Marpol Annex 1. Reg. 4 and shows that• The vessels structure, equipment, system, fittings, arrangement are in satisfactory condition • The vessel complies with the regulation Supplements• Record of construction and equipment -16 of 66-
  17. 17. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) • Set 1 of 9 Sets Endorsement for annual and intermediate surveys Contents in Record of Construction and equipment for oil tankers         Status of the ship• New ship or existing ship • New oil tanker or existing oil tanker Type of ship- crude oil tanker / product carrier / combination carrier Crude oil tanker carrying products, or if CBT or not and if operating COW or not Product carrier carrying crude oil and if CBT or not and if operating COW or not If the vessel is fitted with a COW system or if exempted from Reg. 13 Subdivision and stability Double hull construction Details of retention of oil on board (slops) and ODMCS• Control unit, computing unit and calculating unit • Fitted with a starting interlock and with automatic stopping device • Approved for crude, black and white products • If operation manual is available on board • Capacity of slops and tanks that have been designated as slops Pumping, piping and discharge arrangements • Overboard discharge outlets • Discharge of oil from cargo pumps and oil lines • Means to drain cargo pumps and oil lines Equipment for control of discharge from machinery space Carriage of ballast in fuel oil tanks  Type of oil filtering equipment fitted • 15ppm • Automatic stopping device  Oily water separator• Separating / filtering system has been proved in Accordance with Resolution A • Maximum throughput of the system  Means for retention and disposal of oil residues• Tanks, frames numbers, volumes  Means for disposal of residues in addition to sludge tanks• Incinerator capacity • Auxiliary boiler for burning of oil residues- capacity • Tanks for mixing oil residues with fuel oil- capacity  Standard discharge connection  Ship board oil pollution emergency plan  Exemptions if any Surveys that the vessel is subject to  Intermediate surveys Annual surveys -17 of 66-
  18. 18. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Surveying and certificating authority  Classification society- intermediate, annual MCA- initial survey for the issue of the first certificate Document of compliance (DOC) Certificate issued by MCA or class society after making assessment of the shore and the ship side SMS, after satisfactory assessments have been completed DOC is issued to the company, copies of DOC are to be kept on board all ships Procedure of obtaining by the company  Certificates may be issued by the• Flag State or • Classification society Method of application by company• Company applies to Administration • Assessment or external audit is made both on shore side and vessel, if satisfactory DOC is issued • DOC is issued to company, a copy of which is sent to all vessels Validity   Valid for five years Subject to a “Verification” conducted 3 months before or after the anniversary date Any corrective action (CA) required by audit must be completed within 3 months Safety Management Certificate (SMC) Procedure of obtaining by the company   Will be issued if the company has a valid DOC The vessel is in a Class Vessel holds required statutory certificates Validity  Valid for 5 years Subject to an “Intermediate Safety Management Audit (verification)” between the second and third anniversary date Interim DOC and SMC   Generally applicable to newly established companies or new vessels being added onto an existing DOC In such a case an Interim DOC is issued for a period not exceeding 12 months, the company must prove that it plans to implement SMS within such period -18 of 66-
  19. 19. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)  Set 1 of 9 Sets However an Interim SMC may be issued for a period of 6 months to newly delivered vessels which Administration may extend to another 6 months When certificates are expiring, renewal verification of DOC and SMC must be carried out any time 6 months before such expiry but no later than that Safe Manning document (SMD) Applicable to all ships of 400GRT and above MSN 1767- show an appropriate manning for deck and engine for various sizes of vessels Application for Safe Manning Document   The ship owner shall makes an assessment of the number and grades of personnel required necessary for safe operation The owner then applies to the MCA with his assessment of safe manning giving the following details the MCA• Ships intended route and operation • Manning system and watch keeping arrangement • GA, safety equipment and mooring plans With reference to the “Principles of Safe Manning” if satisfied will issue a SMD Principles of safe manning      Maintain a safe navigation, engineering, radio watch Conducting mooring and unmooring of the vessel safely Operation and maintenance of• Machinery and equipment • LSA and FFA • Water tight doors Mustering of damage control teams and emergency team in the case of an emergency Maintaining cleanliness to avoid a fire situation Providing a level of medical care on board Sailing Short Handed   The MS (Safe Manning, Hours of Work and Watch-keeping) provides no equivalent provision for sailing short handed Subject to an exemption granted by the MCA under Section 48 it is an offence to sail short handed under Section 49 of the MS Act 1995 Knock on effects• Vessel may be detained • Owner and master may be liable for penalty Factors in establishing safe manning requirements Length and nature of voyage & trading area -19 of 66-
  20. 20. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)    Set 1 of 9 Sets Any special requirements for the trade involved Number, size, and type of main propulsion unit and auxiliaries Size of vessel (GRT) Effect of crew members death on safe manning  If the vessel is at sea when a crew member dies, the death will not jeopardize the validity of the SMD Where essential to make a replacement for the deceased person a person amongst the crew may be temporarily promoted• A record of the same should be made in the OLB (narrative section) • The promoted person to be discharged in the same manner from his previous position and engaged in the usual manner in his new position on the crew agreement • The same also applies for a person left behind Certificates to be issued to a cargo ship on satisfactory completion of survey   Cargo ship safety construction certificate for vessel more than 500 GRT Cargo ship safety equipment certificate for vessel more than 500 GRT Cargo ship safety radio certificate for vessels more than 300 GRT Certificates only issued by MCA    Passenger Ship Safety Certificate Certificate of Fitness for Gas and Chemical International Noxious Liquid Substance Certificate First certificates of• Safety Equipment Certificate • International Oil Pollution Certificate Procedure when vessel is found deficient after a survey   Surveyors will inform owners and masters of corrective action to be taken within a specified time and notify the certifying authority If corrective action is not taken then relevant certificate is suspended MCA informs owners, surveyor and certifying authority informs Master Vessel delayed for survey, the Master should send a written request to MCA stating the following     Ship identity, concerned certificates Where the renewal was to be held and reason why the vessel is delayed When and where can the survey now be held His personal confirmation that all items are in good order MCA will reply giving an Extension Certificate -20 of 66-
  21. 21. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets OTHER CERTIFICATES (NON STATUTORY) Oil Pollution Insurance Certificate (OPIC) Properly called- Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Oil Pollution Damage Applicable- to all vessels carrying more than 2000t of persistent oil (defined as hydrocarbon mineral oils) in bulk International Instrument- International Convention on Civil Liability for Oil Pollution Damage Purpose- to ensure that the vessel is in possession of an insurance policy or other financial security Validity- period of 12 months (runs for the duration of insurance cover) Deratting Certificate International instrument- WHO international health regulations Issuing authority- Port health authorities of a country which is a party to WHO International Health Regulations Maximum period of validity- 6 months, one month extension may be allowed for deratting exemption certificate for vessel to reach port Under International Health Regulation every vessel must be  Periodically deratted or Permanently kept free of rodents International Sewage Prevention Certificate (ISPC)Contents   Description of sewage plant• Type • Name of certifying authority • Effluent standards met Description of comminuter• Type • Manufacturer • Standard of sewage after disinfection Description of holding tank- -21 of 66-
  22. 22. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) • • Set 1 of 9 Sets Capacities Location Surveys that the vessel is subject to Periodic Survey- intervals not exceeding 5 years Surveying and certificating authority Classification society- periodic International Air Pollution Prevention Certificate (IAPP)Applicable to all vessels 400GRT and above, not yet in force Contents     Engine manufacturer, model, serial and approval number Test cycles Rated power (kW) & RPM Supplement • More engine particulars • Particulars of the technical file (as req. by Ch. 2 of the NO X Code • Specifications of on board NOX Verification Procedures- engine parameters survey Technical file- essential part of the Statement of Compliance Duration and validity of the certificate- not more than 5 years and no extension shall be granted except  If the certificate expires when the vessel is not in a port of state whose flag it is entitled to fly, an extension of 5 months may be given Such extension shall be granted for the sole purpose of vessel completing its voyage Surveys that the vessel is subject to  Periodic surveys at intervals not exceeding 5 years A minimum of one intermediate survey- 6 months before or after the half way date of certificate of validity Surveying and certificating authority  Classification society- periodic and intermediate MCA- exceptional circumstances may issue certificate Continuous Synopsis Record- -22 of 66-
  23. 23. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Applies to all ships to which SOLAS Chapter 1 applies Provides- an onboard history record of the vessel Issuing Authority- Administration Contents    Name of the State whose flag the vessel is flying Port, date of ship’s registry Name of registered owner Name of registered bareboat charterer & address     -23 of 66- Name of the company Name of Administration or the Contracting Government that has issued DOC, SMC & ISSC Date on which the vessel ceased to be registered with that State Name of classification society
  24. 24. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets SURVEYS Safety construction survey Annual survey     Deck• Anchoring and mooring equipment • Watertight doors • Watertight bulkheads • Fire doors Tankers• Tank domes and openings- joints and flame screens • PV valves, mast risers- condition of flame arresters and operation • COW lines, cargo lines on deck Pump room• Access ladders • Pump room bulkheads for evidence of any leakage • Bilge pumping arrangement • Pressure gauges • Pipelines • Pressure testing of sea chest • Ventilation Engine room• Ventilation • Main machinery- protection against fire hazards • Escape routes free of obstruction • Main and auxiliary steering gear unit- examination of the OLB for entries of tests • Bilge pumping system • Boiler and other pressure vessels • Operation of the emergency generator Bridge• Communication between bridge, engine room, steering gear • Remote control propulsion • Engineers alarm Intermediate survey for tankers of 10 years or more in age     Anchoring an mooring equipment- raising and lowering of anchors Examinations of at least two cargo tanks Deck piping system Shell, bow plating, keel, stem, stern frame Sea connections and overboard valves -24 of 66-
  25. 25. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)    Set 1 of 9 Sets Rudder and bearing clearance Boilers and other pressure vessels Electrical equipment Preparations for a periodic survey   6 months before or after period of validity of the certificate but not exceeding a 3 year interval• Lower external hull, rudder, over board discharge valves • Other ship side fittings Every two years internally and externally• Generators • Boilers- when more than 8 years old then yearly Every two and a half years• Propeller shafts withdrawn Safety equipment survey Tanker of ten years of age the annual survey is termed as “Intermediate Survey” The initial survey is to be carried out by the MCA and at least one subsequent survey every 5 year period Documentation that should be prepared by Master-  Cargo ship safety construction certificate Cargo ship safety radio certificate Loadline certificate and exemption certificate Certificate of class  Examination of the OLB for drills and trainings    Other checks and examination shall include    Emergency generator Testing of emergency lighting and alarm system Life saving equipment• Lifeboats- equipment, davits, launching arrangements, embarkation arrangement, testing of lifeboat engines, lowering • Provisions of radio equipment for survival crafts • Life rafts- condition of cradle, painter, weak link, HRU, markings, servicing • Expiry dates of pyrotechnics • General condition and random tests on- lifejackets, immersion suits, TPA, lifebuoys Fire fighting equipment-25 of 66-
  26. 26. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets • • • • • • • • •  Fire plans- correctly located Fire pumps- 2 jets of water Fire hoses pressure testing, condition of nozzles Fire extinguishers- correct positioning and firing Foam pump- starting and stopping Fixed fire fighting equipment- maintenance, servicing and piping system Testing of smoke detector system Fire mans suit- BA, general conditions, bottles well filled Remote control fans for stopping machinery and equipment Navigational equipment• Charts, nautical publications- corrections • Compass deviation book • Navigation lights, day signals, sound signaling appliances, aldis lamp • Magnetic compass- deviation card, • Gyro compass, radars, echo sounders •   Pilot ladders IGS system• Operation of both blowers • Ventilation system in the scrubber room • Alarms- high 02 content, low gas pressure, deck water seal low level, high temperature of IG main, low water pressure to scrubber • NRV • Piping system, branch lines • Deck seal- automatic filling and draining • Operation of the gas regulating valve In the pump room• Fixed extinguishing system • Gas detection system Safety Radio Survey Documentation that should be prepared by Master  Ship Radio License All ITU (International Telecommunication Union) publications • ITU Manual for use by Maritime Mobile and Maritime Mobile - Satellite Service 1992 • ITU list of coast stations • ITU list of ship stations • ITU list of Radiodetermination and Special Services -26 of 66-
  27. 27. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets • ITU list of Call Signs and Numerical of Identities of Stations used by Maritime Mobile and Maritime Mobile Satellite Stations  Radio Publications  Manufacturers manual of all radio equipment  GMDSS certificates of all officers Other considerations    Following tests and checks in the GMDSS Radio log• Daily tests and checks DSC internal test without radiating signals  State of charge of batteries  Sufficient paper in all the printers • Weekly tests and checks DSC test call check with a coast station, mostly carried out on 2187.5khz  Hand held VHF using a working channel  Reserve power supply batteries • Monthly tests and checks Testing of EPIRB and SART- cleanliness, expiry dates of HRU All radio equipment- navtex, EGC receiver, all sources of energy, EPIRB, SART, MF/HF DSC, VHF DSC, Inmarsat a/b/c, portable VHF • Terminal • Keyboards, display and screen • Printing equipment- spare paper rolls • Operational status of all alarms system • Emergency batteries and back up system Checks in the radio room shall include• Cleanliness • Lighting arrangement • Approved clock • Call sign and station identity displayed • Emergency escapes of radio room • CO2 extinguishers Monkey deck- Aerials, antennas, insulators, look for damage, insulators should be washed with fresh water Loadline Survey   The Chief Officer from the Record of Particulars should ensure that all the appropriate particulars have been incorporated into the planned maintenance system of the vessel; the main idea is to ensure that the vessel is watertight above and below the freeboard deck. Survey maintenance should be carried out 3 months before the commencement of the survey Derust and paint the loadline marks -27 of 66-
  28. 28. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)    Set 1 of 9 Sets Access openings are well greased (hinges and dogs), rubber packing are in good condition and to be checked for weather tightness • Accommodation • Machinery space openings into weather deck • Mast houses on deck Ventilators- hinges, rubber packing and closing arrangements Air pipe- floats to be freely moving  Tank domes and ullage pockets- packing Manhole rubber packing of ballast tanks- no leaks  Non return valves and over board valves  Guard rails and bull wark for any fractures  Survey is meant to ensure the following That no alterations have been made to the hull or superstructure, which may affect the calculation to determine the position of the loadline  Fittings and appliances for the protection of openings, guard rails, freeing ports and means of access to crew quarters are well maintained  Marks are correct and permanently indicated  Loading and ballasting information is provided as per the regulations IOPP survey Documentation that should be prepared by Master       Administration certified copy of the following• Crude Oil Washing Manual • Clean Ballast Operational Manual (if applicable) • ODME manual • Loading and Stability information Records of ODMCS testing Validity of IOPP certificate SOLAS certificate- confirming surveys of IGS system Certificate of Class Relevant entries in Oil Record Book (Part 1 and Part 2) Plans, specifications and technical documentation Inspection and operation of the following   Oily water separator equipment or oil filtering equipment• Pumping and piping arrangement • Oil content meter- 15ppm alarm and bilge monitor • Record of calibration of meter as per manufacturers operation and instruction manual Oil fuel tanks (Reg. 14)- confirmation of segregation of oil fuel and water ballast system Sludge tanks (Reg. 17 & Reg. 19)-28 of 66-
  29. 29. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)      Set 1 of 9 Sets • Automatic and manual discharge means of stopping discharge of effluent mixture • Start interlock device • Alarm indicators (visual and audio) • Oil water interface detectors • Discharge arrangements satisfactory • Where applicable- homogenizers, sludge incinerators • Recording device- sufficient recording paper on board • Record of simulation tests • Standard discharge connection Oil discharge monitoring and control system• Automatic and manual discharge means of stopping discharge of effluent mixture • Start interlock device • Alarm indicators (visual and audio) • Oil water interface detectors • Pumping piping and discharge arrangement- means of draining cargo pumps and lines • Special areas- automatic stopping device (CBT) • Recording device- sufficient recording paper on board • Record of simulation tests Segregated ballast tanks• No cross connections between cargo and ballast tanks • No leakages of ballast lines passing through cargo tanks and cargo lines passing though ballast tanks • Where portable spool piece has been provided for emergency discharge from cargo tanks- non return valves fitted on segregated ballast connection and a permanent notice restricting it’s use • No oil contamination in ballast tanks Dedicated clean ballast tanks (Reg. 13A) • All arrangements satisfactory • No contamination of oil in clean ballast tanks Crude oil washing system• Pressure testing of system to working pressure • Drive units are not integral with tank cleaning tank washing machines • Condition of lines and valves of system- signs of leakage • Anchoring devices for machines intact and secure • Number of machines tallying as mentioned in COW manual • Movement and proper operation of machines during discharge operation and effectiveness of stripping system using hand dipping equipment (2 cargo tanks) • System isolated from steam heaters for hot water washing Condition of standard discharge connection and MARPOL line Maintenance on COW machines    Gear box topped up with lubricating oil When the vessel is in gas free condition- inspection of the nozzles Stop valve is tight and not leaking Inspection of bottom mounted machines- after 6 uses or at least once a year -29 of 66-
  30. 30. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets PORT STATE CONTROL AND INSPECTIONS Port State Control- enforcement of international convention and codes by the Administration of Port state upon all vessels flying any flag other than that of the Port State Port State Control Regime- consists of system of harmonized inspection procedures set up under a Memorandum of Understand (MOU) between neighboring states designed to target substandard vessels with the objective of elimination from the region covered by MOU participating states e.g. Paris MOU, Caribbean MOU, and Tokyo MOU etc Paris MOU- target is 25% of foreign ships of the particular flag New regulations after 22nd July 2003 Mandatory inspections applies to       Oil tankers (3000GRT and above) & passenger vessels of over 15 years old Bulk carriers of over 12 years old Chemical and gas carriers over 10 years old Such vessels are required to have an expanded inspection every 12 months and must give 3 days notice prior arrival Vessels having a target factor less than 7- will not normally be subjected to an inspection Vessel having a target factor of over 7- must complete expanded inspection prior leaving port Vessel having a target factor of more than 50- subjected to a monthly inspection Expanded inspection- is a more detailed examination or testing conducted when an annual examination follows or deficiency establishes clear grounds for believing that the condition of the ship, equipment or the crew does not meet the standards of international conventions Black listed vessels and banning rules, such vessels will be refused entry into the MOU regions-  If vessel is in the “Very high risk” or “high risk” category- after 2nd detention in 3 years If vessel is in the “Medium to high risk” category- after 3rd detention in 2 years  The vessel would be detained if found dangerously unsafe  Procedures to lift the ban   Owner must address a formal request to the port state that imposed the ban Obtain a certificate from the flag state to certify that the vessel complies with required standards and the classification society must confirm that the vessel complies with its rules and regulations Complete an expanded inspection at the owner’s expenses -30 of 66-
  31. 31. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Inspections              Certificates licenses and documents• All chief statutory certificates • Oil record books and garbage record books • Crews licenses- COC, and medical certificates • Stability information Cargo operations, bridge operations and navigation safety Communication between key persons Tank cleaning procedures Drills- fire, abandon ship Operational tests Life saving appliances, firefighting appliance, emergency escape routes Fire doors and ventilation systems General condition of machinery spaces Muster lists, damage control plans, manuals and instructions Garbage Cargo ship safety construction items To ensure that ILO standards are being maintained• Those dealing with minimum age • Medical examination • Prevention of accidents • Crews accommodation spaces • Food, water, sanitary and heating • Officers COC After completion of the inspection the a report will be issued to the Master which should be retained on board for a period of 6 months ILO (International Labor Organization)Convention 147- commonly known as Minimum Standards Convention, this is one of the number of conventions which is checked by Port State Control Inspectors, these include the following Safety standards  Standards of competency  Hours of work and safe manning  Living conditions of employers  Seafarers employed are properly qualified and trained  Hold an official inquiry into any serious marine casualty -31 of 66-
  32. 32. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets OIL RECORD BOOK Oil record book (Marpol Reg. 20)   Applicable to all tankers 150GRT and above and other vessels 400GRT and above Oil record books carried on a tanker• Oil record book Part I (Machinery Space and Operation)- for all ships • Oil record book Part II (Cargo / Ballast Operations) Entries in Part I        Ballasting and cleaning of fuel oil tanks Discharge of dirty ballast or cleaning water from fuel oil tanks Collection and disposal of sludge Non automatic discharge overboard or disposal otherwise of bilge water which has accumulated in machinery space Automatic discharge overboard or disposal otherwise of bilge water which has accumulated in machinery space Condition of ODMCS Accidental or exceptional discharge of oil Bunkering Entries in Part II           Loading, discharging and internal transfer of oil Crude oil washing Ballasting and discharging of cargo oil tanks Ballasting and discharging of dedicated clean ballast tanks Cleaning of cargo tanks Discharging of dirty ballast Discharge of slops Condition of ODME Accidental or exceptional discharge of oil Master must sign at the end of each completed page Retention period is 3 years -32 of 66-
  33. 33. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets MARPOL       Annex 1- oil Annex 2- Noxious liquids Annex 3- Harmful substances in packaged form Annex 4- Sewage Annex 5- Garbage Annex 6- Air pollution from ships Annex 1- oil Regulation 9 (Control of discharge of oil) Discharge of oil from cargo and pump room spaces  Outside Annex 1 special area• More than 50’ from the nearest land • Enroute • Instantaneous rate of discharge should not be more than 30 liter/nm • Total quantity of oil discharge is not more than  1/30,000 X total quantity of cargo previously carried (new ships- entering service after 31st December 1979)  1/15,000 X total quantity of cargo previously carried (existing ships- entering service before 1st January 1980) • Vessel has in operation and oil discharging monitoring and control system and slop tanks • Vessel has a slop tank arrangement This regulation is not applicable for clean and segregated ballast which may be discharged if the oily mixture shall have an oil content not exceeding 15ppm and has not originated from the cargo pump room bilges and not mixed with cargo oil Discharge of machinery space bilges outside special area  The vessel has in operation an oil filtering equipment (15ppm equipment)• The vessel is enroute • Oil content of effluent mixture without dilution does not exceed 15ppm • Bilge water is not mixed with the oil cargo residue or pump room bilges If the vessel is fitted with oil water separating device (100ppm equipment)• Vessel must not be in a special area • Must be enroute • Must be more than 12 miles from the nearest land • The oily mixture does not originate from the cargo pump room bilges -33 of 66-
  34. 34. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Regulation 10 (Prevention of pollution when operating in a special area) Special areas       Mediterranean Black Baltic Red Sea and Gulf Areas Gulf of Aden Antarctic (south of 60S) North West European Waters Total ban on all oil discharges in the Antarctic Discharge of oil from machinery spaces    The vessel is enroute Oil content of effluent mixture without dilution not to exceed 15ppm The vessel has in operation an oil filtering equipment with automatic 15ppm stopping device Bilge water is not mixed with the cargo residue or pump room bilges Regulation 11 (Prevention of pollution when operating in a special area) Regulation 9 and 10 of this Annex does not apply in the following cases When required to secure the safety of the vessel or saving life at sea  Resulting form damage to the vessel, however efforts should be made to minimize the pollution. The damage has not been caused with intent or recklessly. Regulation 13 (Segregated ballast tanks, dedicated clean ballast tanks and COW)    Every new crude oil tanker (20,000GRT and above) and every new product tanker (40,000GRT and above) shall be provided with segregated ballast tanks The capacity shall be such so that the vessel’s drafts and trims meet the following requirements• The moulded draft amidships (dm) without taking into the ship’s deformation shall not be less than- 2.0 + 0.02L • The draft at the forward and aft perpendicular shall correspond to those determined by the draft amidships (dm) • The trim by stern shall not be greater than 0.015L • The draft at the aft perpendicular shall not be less than that to obtain full propeller immersion Existing crude oil tankers and product carriers of 40,000DWT shall also be provided with segregated ballast arrangements Ballast water is not to be taken into cargo tanks except- -34 of 66-
  35. 35. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)     Set 1 of 9 Sets Bad and severe weather conditions in the opinion of the Master In exceptional cases when the tanker is required to carry ballast in excess of the conditions as mentioned above Such ballast water is to be discharged under Reg. 9 In the case of crude oil tankers ballast may be only carried in the COT provided such tanks have been crude oil washed Crude oil tankers Every new crude oil tanker 20,000DWT and existing of 40,000DWT and above shall be provided with a cargo tank cleaning system using crude oil washing 13A (requirement for oil tankers with dedicated clean ballast tanks)   Shall be equipped with an oil content monitor Shall be used when discharging ballast Shall be provided with a Dedicated Clean ballast Tank Operation Manual 13B (requirement for crude oil washing)   Shall be fitted with an IGS system and a slop tank Sufficient cargo tanks shall be crude oil washed including those tanks in which ballast water is put Every crude oil tanker shall be equipped with an “Operation and Equipment Manual” Regulation 16 Applicable to vessels of 400GRT to 10,00GRT   Oil filtering 15ppm equipment If carrying ballast water in bunker tanks an alarm device stopping discharge of more that 15ppm Ballast water must be only discharged into the sea when this equipment is operational, if not the ballast water must be discharged to shore reception facilities Applicable to vessels of 10,000GRT and above  Oil filtering 15ppm equipment 15ppm alarm device and automatic stopping arrangements A gist of tanker operation manuals (requirements of Annex I)   Dedicated Clean Ballast Tanker Operation Manual- Annex I Reg. 13A (4) Crude Oil Washing and Equipment Manual- Annex I Reg. 13B (5) ODMCS Operation Manual- Annex I Reg. 15 (3) (C) -35 of 66-
  36. 36. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Annex 2- Noxious liquids Category A B C D Hazard to marine source or human health Major hazard Hazard Minor hazard Recognizable hazard Harm to amneties or legitimate use of the sea Serious harm Harm Minor harm Minimal harm Annex 4- sewage (with effect from Sept 2003) 1. Within 4 nautical miles from land• • Sewage Treatment Plant has been approved by the Administration No floating solids or discoloration of surrounding water 2. Between 4 and 12 miles• • Comminuting and disinfecting sewage Treatment plant has been approved by the Administration 3. 12 miles and more• • • • Discharge of sewage not comminuted or disinfected Retained in holding tanks Maybe discharged when at least 12nm from the nearest land, discharge rate approved by the administration Ship is proceeding enroute and at least 4 knots Holding tank- means a tank for the collection and storage of sewage Annex 5- Garbage Special areas    Mediterranean Baltic Black Red sea and Gulf Areas    North Sea Antarctica Wider Caribbean CategoriesCategory 1- Plastics Category 2- Floating dunnage, lining or packing material Category 3- ground down paper, rags, glass, metals, bottle, crockery Category 4- paper, rags, glass, metals, bottle, crockery -36 of 66-
  37. 37. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Category 5- Food waste Category 6- incinerator ash Disposal   Plastics must be retained on board and only discharged to shore reception facilitiesWithin special area, only food wastes• At least 12 nautical miles from the nearest land • Wider Caribbean- at least 3 miles if passed through a comminuter or grinder and capable of being passed through a screen of with openings no greater than 25mm Outside special areas • Dunnage, lining and packing material at least 25’ from the nearest land • Other garbage and food waste- at least 12’ from the nearest land • Comminuted or grounded food waste / other garbage capable of being passed through a screen of with openings no greater than 25mm- at least 3’ from the nearest land Garbage record book and Garbage Management plan  Required on all ships of 400GRT and over required to carry more than 15 persons Retention period of Garbage Record Book- 2 years Entries into the record book      Date, time and position of the vessel Estimated amount discharged into shore or reception facilities Estimated amount incinerated Signature of designated person in charge Master must sign on each completed page Such records must be made when garbage is discharged• Into the sea • To shore reception facilities • To other vessels • Incinerated • Accidental or exceptional discharge of garbage Main features of Garbage Management Plan    Must have procedures for collecting, storing, processing and disposing of garbage Equipment used on board Designated person in charge of carrying out the plan Must be in the working language of the crew Placards  On every ship of more than 12 meters or more in length This shall notify the crew of the disposal regulations -37 of 66-
  38. 38. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets The requirement of a Garbage record book is not applicable to Any vessel engaged in a voyage of one hour or less in duration which is certified to carry 15 persons or more Inspections of Garbage Record Books    Any inspector may inspect any ship to whom the regulation applies If the inspector has clear grounds in believing that the Master or the crew are not familiar with on board procedures• He may investigate any operation • He may detain the vessel He may require the Master to produce the Garbage Record Book He may make a copy of any entry of the Garbage Record Book, such copy may be required by the Master to certify as a true copy which may in turn will admissible in any judicial proceedings Fixed or floating installation  Within 500 meters of installation is prohibited Not applicable to food waste which has been comminuted and grounded to the required standards if installation is located 12 miles from nearest land Annex 6- Discharge of Air Pollutants Applicable to all ships of 400GRT and above Not yet in force as it requires more acceptances from the members of states before fully entering into force. However the following requirements have been approved since Jan 2000 Installation of diesel engines- NO x emission control equipment  IMO approved incinerators NOx Technical Code Procedures for testing, surveying and certification of marine diesel engines Other emissions include    Fuel quality and ozone depleting substances- CFC’s and halon (this is prohibited on board vessels as per Annex 6) Exhaust emissions Tanker vapor emissions control system (VEC) Incinerators Ozone depleting substances Ozone depleting substances (prohibited)-38 of 66-
  39. 39. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)  Set 1 of 9 Sets • Halon 1211, 1301, 2402 • CFC- 11, 12, 113, 114, 11 New installations containing HCFC (hydrochlorofluorocarbons) are permitted until Jan 2020 Nitrogen Oxides (NOx)  NOx- technical code fro discharge of Nitrogen Oxides from marine diesel engines Operation of a diesel engine is permitted when exhaust gas cleaning system is provided approved by the administration Sulphur oxides (SOx)   SOx emission area- the Baltic Sea is considered an SO x emission area The sulphur content of fuel oil shall not be more than 1.5% m/m and shall not contain inorganic acid An exhaust gas cleaning system shall be provided approved by the administration Volatile organic compounds (VOC) Applicable to all tankers which shall be provided with the following if operating in a port where VOC emissions are to be regulated• Vapor emission control system (VEC) shall be fitted approved by the Government • A vapor collection system and shall be used during the loading of such cargos Incinerators    Each incinerator after Jan 2000 shall be approved by the Administration Used for incineration of sludge oil generated during normal operation of the vessel but not in port, harbors or estuaries Shall possess a manufacturers operation manual Monitoring of combustion flue gas outlet temperatures -39 of 66-
  40. 40. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets CERTIFICATION AND TRAINING White List- countries assessed by IMO complying with STCW 95 are placed on the White List or “List of Confirmed Parties” Two main routes for issuance of a certificate of competency  Vocational (VQ)- consists of VQ units Ancillary- traditional training Ancillary training required for certificated officers       Four elements of basic training• Personal survival techniques • Fire prevention and fire fighting • Elementary First Aid • Personal Safety and Social Responsibilities Medical first Aid Advanced Fire Fighting Proficiency in Survival Craft and Rescue Boat- applicable to those who are in charge of life saving equipment Radar and ARPA Simulator Training- “operational” for deck officers and “management” for masters Efficient Deck Hand GMDSS Additional training for Masters  Medicare Training Radar and ARPA Simulator Training- “management” level Validity of COC- 5 years Validity of orals examination- 3 years Training of seafarers (MGN 8) Forms of training required to be given on board by the Master-  Familiarization training- this should be given before being assigned ship board duties and a record of which should be maintained on board Training in connection with LSA/FFA  Ratings however prior joining the vessel should have completed the Basic Training ashore  Basic requirements that apply to all ratings  Medically fit Must be trained in PST duties -40 of 66-
  41. 41. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)   Set 1 of 9 Sets Must have had familiarization training with respect to emergency duties Must be able to communicate in the common working language Proficiency in Survival Craft and Rescue Boat (PSC/RB)  All candidates with Certificate of Competency for both deck and engine Any other person required to undertake duties regarding survival craft Advance fire fighting (AFF)  All candidates with Certificate of Competency for both deck and engine Other persons required to undertake duties regarding fire fighting operations Medical first aid training  All candidates with Certificate of Competency for both deck and engine All seafarers designated to provide medical first aid Medicare Training  All candidates with Master and Chief Mate level II/2 Validity- 5 years Tanker training program  Basic Tanker Training- requires to be undertaken by all ratings directly connected with cargo operations serving on tankers Specialized Tanker Training- requires to be undertaken by all officers serving on tankers who are directly undertaking cargo operations DC endorsement for ratings  Completed 3 months on tankers Completed basic tanker training DC endorsement for officers    Completed 3 months on tankers Completed Specialized Tanker Training For revalidation of endorsement (MGN 9) it is required to have completed at least 3 months or 6 months (storage tanker) sea time in every 5 year period To revalidate a withdrawn endorsement• Completed the Specialized tanker training program or • Complete 14 days sea time on the relevant tanker -41 of 66-
  42. 42. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Certification for officers Three levels of responsibility as per STCW95    Management level Operational level Support level Seven functions associated with different levels of responsibility • Navigation • Radio communication • Marine engineering • Electronic and electrical engineering • Cargo handling and stowage • Maintenance and repair • Control and operation of the vessel and care for persons on board Limitations that may be imposed by MCA on a COC    Ship type Engine type Trade Tonnage Deck officer capacity under STCW 95 (MGN 92) Officer of watch (OOW)  Chief Mate  Master Grades of OOW STCW 95 and UK    OOW near coastal less than 500 GRT OOW no restriction Grades of Chief Mate under STCW 95 Chief Mate no area limit, less than 3000GRT Chief Mate no restriction        Grades of Master under STCW 95 Master near coastal, less than 500GRT Master no area limit, less than 3000GRT Master no restriction      -42 of 66- Grades of Chief Mate under UK regs. Chief Mate no area limit less than 3000GRT Chief Mate near coastal less than 3000GRT Chief Mate near coastal, no tonnage limit Chief Mate no restriction Grades of Master under UK regs. Master near coastal, less than 500GRT Master no area limit, less than 3000GRT Master near coastal, no tonnage limit Master near coastal, less than 3000GRT Master no restriction
  43. 43. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Navigational watch rating- no restriction Engineer capacity under STCW 95 (MGN 93) Officer of watch (OOW)  2nd Engineer  Chief Engineer Grades of OOW STCW 95 and UK 750kW or more Grades of 2nd Engineer and Chief Engineer STCW 95 and UK   750kW to 2999kW 3000kW and more Engine watch rating (EWR)- now power limit Radio operators Certificate (MGN 214)   A radio officer shall hold a MRGC (Marine Radio Communication General Certificate) One operator must hold a GMDSS certificate• GOC (General Operator Certificate) for unrestricted use • ROC (Restricted Operators Certificate) for sea are A1 Certification for Rating (MGN 97) Categories   Trainee rating (deck or engine) Deck Rating 1 Deck Rating 2    Engine Rating GP rating (grade 1) GP rating (grade 2) Requirement for all ratings  Must be medically fit Familiarized before being assigned ship board duties Qualifications for Trainee deck or engine rating  At least 16 years of age Completed the Personal Survival Techniques (PST) training Qualifications for Deck Rating 2   At least 17 years of age Has an NWR certificate Completed the four elements of basic training -43 of 66-
  44. 44. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Qualifications for Deck Rating 1   Completed at least 36 months at sea of which 12 months must be on the deck department Holds an AB certificate Completed the four elements of basic training Qualifications for engine room rating    At least 17 years of age Has an EWR certificate Completed the four elements of basic training Completed acceptable survival and fire fighting techniques Qualifications for GP rating (grade 2)-  Has an NWR and EWR certificate Completed the four elements of basic training  His employment whether on deck or in engine room will be decided upon the SMD  Qualifications for GP rating (grade 1)-  Holds and AB certificate Holds NWR and EWR certificate Completed the four elements of basic training  His employment whether on deck or in engine room will be decided upon the SMD   Eligibility for rating certificate (NWR or EWR)       Must be at least 17 years of age Has completed 6 months at sea Completed four elements of basic training Contents of EWR or NWR• Name of company, address and contact details • Name of candidate, DOB, discharge book number • Issued under the authority of MCA • Signature of company rep. and rating Such certificate may be issued by the company on behalf of MCA, provided such approval has been given by MCA to the company A copy of the certificate issued by the company must be sent to the RSS Cardiff for registration The company must keep a record of all certificates issued Eligibility for EDH certificate- -44 of 66-
  45. 45. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)     Set 1 of 9 Sets This is the qualifying exam to obtain an AB certificate Have a valid NWR certificate Must be 17 years or over Have at least 12 months sea time in the deck department Eligibility for AB certificate   Must be 18 years or over Completed 24 months sea time on the deck or 36 months as GP rating of which 12 months have been on deck Have in possession the following• NWR certificate • EDH or VQ2 in Marine Vessel Operation • PSC/RB • Valid medical certificate Medical Fitness Certificate (MGN 91)     Applicable to all seafarers Also known as ENG 1 May be obtained by applying to a MCA approved medical practitioner Validity of certificate• If over under 18 years of age- one year • If over 18 years of age- 2 years Categories    Category 1- fit for sea service and no restriction Category 2- fit for sea service but with restrictions (near coastal waters) Category 3- temporarily unfit for sea service Category 4- permanently unfit for sea service If a seaman’s medical certificate expires on board he can continue sailing but only for a period not exceeding 3 months Checking a foreign medical certificate With reference to the Training and Certification Guide part I of the MGN 91 Checking certificates when engaging new crew Chief mates   If foreign certificate should hold a valid Certificate of Equivalent Competency (CEC) Evidence of revalidation- as this is required under STCW 95 STCW 95 -45 of 66-
  46. 46. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)     Set 1 of 9 Sets No tonnage or area restriction DC endorsement Valid medical certificate Must ensure that he can speak English well enough to comply with regulations 2nd Engineer          If foreign certificate should hold a valid Certificate of Equivalent Competency (CEC) Evidence of revalidation- as this is required under STCW 95 STCW 95 3000Kw and more DC endorsement Valid medical certificate Must ensure that he can speak English well enough to comply with regulations In the event that a foreign certificate holder cannot produce a CEC, the Master should not sign him on, inform the company who in turn will inform the MCA. The MCA will decide whether to issue an Exemption Certificate In the event that a foreign officer does not speak English the master should not sign him, in such circumstances the vessel may be detained by MCA or Proper Officer and master could be impounded a fine of 5000 pounds SOLAS regulation V/14.4 requirements regarding English as a language that must be used on board• Must be used on the bridge as a working language • Bridge to bridge • Bridge to shore • Between pilot and watch keepers, unless those directly involved in the communication can speak a common language other than English Courses for Chief Mate and 2nd Engineer      Specialized tanker training PSC/RB AFF Medical first aid training Medicare Training (only for Chief Mate) Navigation Radar and Simulator (only for Chief Mate) Certificate of equivalent competency (MGN 221)   MCA issued certificate which is required to be held by a foreign certificated officer The CEC remains valid for the same period as the relevant STCW certificate However the CEC must be revalidated in any case every 5 years To check for the authenticity of the certificate the Master must- -46 of 66-
  47. 47. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)   Set 1 of 9 Sets Inform the employer Employer will in turn check with RSS Cardiff who keeps the register of all the UK certificates registered -47 of 66-
  48. 48. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets OFFICIAL LOG BOOK AND ALC Taking over command as a new master          General check of ship’s side plating and exterior, condition of drafts and loadline marks, LSA & FFA, these things will give a fair idea of the quality of management on board Standard of rigging and maintenance of the accommodation ladder, gangway and its accessories Take delivery of all official documents, ensure the same has been well sighted From the signing off Master• Handing over reports and ship condition report • Certificates (check validity) • Standard of crew, competency and training • Future voyage instructions from owner or charter party • Read relevant clauses of charter party or BL clause Relevant entries in the OLB and the ALC Familiarization training in accordance with STCW 95 & MS (Training and Certification) prior vessel sails out Ensure that all crew are on board as per the SMD Enquire with Chief Engineer and Chief Officer for any stores, bunkers etc Other considerations• Checking of the 2nd mates passage plan and operation of all bridge and radio equipment, required charts and nautical publications are on board • Take a round with chief officer in the CCR, accommodation and pump room, check the general condition of all cargo operational equipment, enquire for any major defects or problems faced previously with cargo operations • Enquire with chief engineer if requires any fuel, spares etc. • Read and if necessary write standing instructions Before taking the vessel out to sea the Master should ensure that a full inspection of the vessel has been made to ensure that the vessel is seaworthy Handing over documents             Certificate of Registry International Loadline Certificate Cargo Ship Safety Construction Cert. Cargo Ship Safety Equip. Cert Cargo Ship Safety Radio Cert ISM DOC & SMC Class survey records Cert. and CDC of off. & crew Official Log Book Garbage Record Book Garbage Management Plan Oil Record Book (1 & 2) Class survey Records            -48 of 66- Certificate of Class International Tonnage & Canal Certificate Int. Oil Pollution Prevention Cert. Oil Pollution Insurance Cert. Deratting / Exemption Cert. Safe Manning Dock Class Survey Records Anchor and Chain Cable Certificates Chain Register SOPEP / VRP Stability booklet
  49. 49. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)     Set 1 of 9 Sets Cash / Mullah Voyage Instructions Last port clearance ALC    Bill of Lading Cargo Manifest Note / Letter of Protest Handing over command     Relevant entries in the ORB- signed and completed each page Handing over notes to be prepared Crew documents and certificates to be prepared Count all moneys in presence of incoming master Relevant entries in the OLB Master’s legal relationship with the owner   Master is the servant of the employer Master is the employer’s representative on board In circumstances he is also the agent of the employer and may act as such on his behalf• Receive ship stores • GA and Salvage • Signing of Bill of Ladings Official log book Required on vessels of more than 25 GRT and above This maybe obtained from the Marine Office or Proper officer if vessel is in foreign waters Entries in the OLB when taking over command  Handing over Master in the narrative section shall mention “vessel has been handed over with respect to documents of ship and crew,” both the Masters must sign this Taking over Master on the• Front cover- name and COC# Entries to be made in OLB when taking over command of a new vessel  Front cover• Name of the vessel, POR, official number • GRT, NRT • Name and address of owner • Masters name and certificate number • Date and place of opening log book Special pages• Position of deck line • Assigned loadlines -49 of 66-
  50. 50. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)  Set 1 of 9 Sets Narrative section• Master has assumed command on behalf of the owner • The same should be countersigned by a witnessed officer Other entries        Departures and arrivals Muster drills and trainings held Accommodation inspections Accidents and death inquiries Births Distress incidents, reason for not going for distress Code of conduct- breaches, prosecution of crew advised Discharge of crew, crew left behind Annexes to log books     Safety officer accident log book Medical log book Radio log book Additional freeboard sheets- for use when the sheets in the log book have been consumed Additional sheets Agreement and List of Crew (ALC) Vessels that are exempted   Pleasure yachts on coastal voyages Ship of less the 80 NRT Those vessels that are exempted must have in possession the following• An exemption certificate from the MCA • ALC1 (b)- list of crew that are exempted from signing on May be obtained from the MCA or a Proper officer if the vessel is abroad, an Official Log book is handed over along with the Crew Agreement Types of agreement   Running agreement Voyage agreement Run agreement   Indefinite agreement Multi ship agreement Running agreement  Are vessels that are continually manned and at sea or at port Have a validity for 12 months, for ferries 6 months Voyage agreement- -50 of 66-
  51. 51. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)   Set 1 of 9 Sets Applicable to vessels that are not continually manned, agreement is opened and closed when crew sign on and sign off Maximum period of validity- 24 months Run agreement One that is used for only one voyage Indefinite agreement     Applicable to vessels trading in coastal areas Do not have any time limit and is not closed at the end of a certain period This protects the employer from high costs since the seaman may give notice at any time irrespective of location of the vessel It is required for the owner to deliver to the MCA a change of crew every 6 months Non standard contractual clauses contained in the indefinite agreement• Intervals at which wages must be paid • Maximum period required for a seaman to remain on board between leave • Notice required to be given by employer to terminate employment Multi ship agreement  Used when several ships of one company run out of the same port The original agreement is kept ashore and each ship carries a true certified copy, the true certified copy specifies the address and the name of the person keeping it Parts of crew agreement     ALC1 (outer cover)• Master must sign with the date when the agreement is opened and closed • ALC documents may be attached ALC1 (a)• For non exempt seaman • Those who are a party to the agreement must sign on ALC1 (b)• List of crew who are exempted from signing the crews agreement • Master must enter his name here since he is a representative of the company and not a seaman under the “Merchant Shipping Act 1995.” His contract is different from that mentioned in “d” ALC1 (c)• List of young persons under 18 • Summary of “a” & “b” ALC1 (d)-51 of 66-
  52. 52. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) • • • •  Set 1 of 9 Sets Contractual conditions of the agreement When non exempt crew have signed the “a” then they are bound to the terms an conditions in “d” A copy of this along with the ALC 6 must be pinned up in the crews alleyway, if they are more than one “d” forms, this means that they is more than one agreement (NFD or BSF) on board Details & attachments- employers name, voyage and notice clause and master’s sign ALC (6)• Crews copy of the agreement • Ships and company details are completed and posted in the crews alleyway, if there are more than one agreements then all the “d” forms are attached with the “6” in the crews alleyway Voyage Clause   Indicates the duration of employment Geographical limits• Cargo ship- 75N to 60S • Cruise ships- 80N to 83S Port where the voyage commences Consequences for crossing geographical limits Breach of contract by the employer  The seaman could bring a legal action for damage  Charter party terms could be restricted by crew agreement terms Notice clause- conditions under which a seaman could give notice to the Master to terminate his employment Signing and signing off crew Signing on crew on a newly taken over vessel   Collect all the documented pages of ALC, Complete the front cover pages of the ALC1 and OLB Complete the ALC1 (d)- attach voyage and notice clause and notice period to be given Enter masters details on the ALC1 (b) with the “E” & reference number (E01) Entries in the OLB  Front cover• Name of the vessel, POR, official number • GRT, NRT • Name and address of owner • Masters name and certificate number with “E & reference number” • Date and place of opening log book -52 of 66-
  53. 53. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)       Set 1 of 9 Sets Special pages• Position of deck line • Assigned loadlines Narrative section• Master has assumed command on behalf of the owner • The same should be countersigned by a witnessed officer Certificates of all crew members must be checked prior signing them on As crew member arrive make relevant entries in the “a”, “b”, “c” forms, the same should be entered with “E & ref#” & names in the OLB Make a copy of ALC (d) and list of crew ready for sending to the employer Attach the “d” and “6” forms in the crews alleyway Signing on crew (not on a newly taken over vessel)    Enter the Master “E and ref#” from the OLB into the ALC1 (b) In the ALC1 (a) form• Enter details of crew who are a party to the agreement and required to sign on with- “E & ref#, name, rank, certificate details and end# • Request them to sign after reading their contractual details in the ALC1 (d) In the ALC1 (b) form- enter details of crew who are a not party to the agreement with “E & ref#, name, rank, certificate details and end# In the ALC1 (c) form- transfer from “a” and “b” and enter the names of all those who are young person less than 18 years of age  In the inside front cover of the OLB enter the “E & ref#, name and rank of all those who have signed on In the narrative section- new crew agreement have been opened  Send the employer a copy of the crew change   If a crew refuses to sign the ALC1 (a) then his name should be entered in the “b” form, who is not a party to the agreement, arrange for his repatriation in the next convenient port Signing off crew  Inform the agent for customs and immigration clearance Make an account of ASW2 (account of seaman wages), give him his sea time certificate, stamp and sign discharge book  Request him to sign off the agreement ALC1 (a) and sign beneath his signature Make relevant entries in the narrative section of the OLB- “E & Ref#, name and rank was signed off today from “a” or “b”  Inform owners but within 72 hours  Discharge book entries- -53 of 66-
  54. 54. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)    Set 1 of 9 Sets Date and place signed on / signed off, rank Ships stamp Master signature Closing a crew agreement    Discharge all crew, enter the date and place of closing the agreement in front of ALC1 In the official log book• Date and place of closing the OLB in the front cover • In the narrative section record– closure of crew agreement and LOC Remove the ALC6 from the crew alleyway, collect together all the pages of the ALC and any annexes to the OLB. Together with OLB and all the pages of ALC send it to the nearest Marine office or if vessel is abroad then to the Proper Officer within 3 days Inform the owner Leaving a crew member behind in a foreign port for any reason      Sign the man off from the ALC in his absence Inform the Proper officer within 48 hours• Name of seaman and address • Name and address of next of kin • Vessels name • Date, place and reason for being left behind Make appropriate entries in the narrative section of the OLB• The proper officer has been informed • Date, place and reason for leaving him behind Have his baggage packed and tallied, two copies to be obtained, one with the baggage and the other to be attached in the OLB Inform the owners of the change in the LOC as soon as possible but within 3 days If the seaman returns within 3 months then the owner is under obligation for his welfare and repatriation -54 of 66-
  55. 55. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets DECK AND ENGINE LOG BOOKS Deck Log Book General rules applicable      All entries should be made neatly, carefully, precisely and after due consideration Alterations to be avoided Navigational entries shall include• Course, speed and weather entries • Switching on and off of navigational lights • Changing over from auto to hand or vice versa • Displaying of special signal- NUC, CBD etc. • Unexpected soundings With regards to cargo operations• Loss or damage • Time of commencing and completing • Delays • Quantity of cargo loaded or discharged • Time of signing BL Other considerations• Stranding, grounding, collision • Machinery breakdown • Ship searches for drugs and stowaways • Passing through oil slick • Rendering or receipt of salvage service • Voyage delays Exaggerated entries not be made, entries in the deck log book are referred to by investigators, judges and arbitrators Bridge Books and Movement Books Bridge Movement Book    Engine movements Entering or leaving port (SBE/RFA) Control testing and synchronization of clocks POB & pilot away Engine Movement Book  Main engine propulsion movements Bridge orders -55 of 66-
  56. 56. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets Recording of Navigational activities Items to be recorded in the deck log book prior commencing a voyage  Cargo on board, drafts, stability and stress Tests of the following• Controls and navigational equipment • Engines and steering gear • Radio navigational equipment Items to be recorded in the deck log book during the voyage     Courses, distance and position fixing Weather and sea conditions Details of pilot embarkation / disembarkation Routing or reporting schemes Amendments to the passage plan Items to be recorded in the deck log book when vessel is at anchor or in port  Details on operational and administrative matters Details related to the safety of the vessel -56 of 66-
  57. 57. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets HEALTH SAFETY AND WELFARE Weekly inspections   Crews accommodation- in the presence of one crew member and officer Galley, provisions and water- in the presence of one crew member and one crew of the catering department Log book entries to be made on completion of inspections• Time and date • Names, ranks of inspectors • Any deficiencies found Galley inspections             Placards- garbage and safety No broken glass or crockery lying around Trays and cartons well stowed Suction blower grills to be free of oil fats and residues Deep fat fryers should have suitable covers Microwave ovens well cleaned, no remnants of oil, oven door to be checked and free of damage Knives safely stowed in racks, handles should be free of grease and oil Metal hooks not in use stowed in a special container Can openers in good condition Garbage receptacles, plastic stowage separate Condition of fire fighting equipment Refrigerator alarms (weekly testing) and locking arrangement Area of deck outside entrance of refrigerated rooms should have antiskid surface Mess room and smoke rooms     No expired food products Condition of microwave and fridges- general cleanliness, fridges should be regularly deep frosted Sufficient ash trays Condition of drawers Availability of training manuals Cabins and toilets    Stowage of lifejackets Hygiene standards maintained by crew member Living comforts Flushes and taps in good working condition If 3 or more persons complain regarding provision and water  Make an entry in the OLB (narrative section) with the names of the seaman, nature and reason of complaint -57 of 66-
  58. 58. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)    Set 1 of 9 Sets In compliance with MS Act 1995 (section 44) Investigate the complaint and take appropriate action as soon as reasonable and practical A further entry should be made in the OLB detailing the Master’s response to the complaint However if the crew are dissatisfied with the master’s actions they may take the matter up with a Proper Officer -58 of 66-
  59. 59. Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets) Set 1 of 9 Sets BREACHES / DRUGS / DEATH AND ILLNESS General rules for everyday conduct     Punctuality Drugs Drinking Bringing unauthorized persons on board Offensive weapons (not be brought on board)     Smoking in prohibited areas Carrying out duties willfully Treatment of others Behavior towards others Breaches are of 2 types under MN Code of Conduct Serious or dismissal under Paragraph 9  Lesser under Paragraph 11 Serious or dismissal (9)     Assault Willful damage to ships property Being in possession of drugs Falling asleep during watch Sexual harassment    Incapacitated under the influence of alcohol or drugs during work hours Stealing or being in possession of stolen property Smoking in “no smoking” zones Lesser (11)    Disobedience Negligence of duty Improper time keeping Absenting from duty    Minor acts of negligence Stopping work early Failure to report to work Dealing with a lesser breach   Informal warning via a lower ranking officer, if the officer feels that no further action is necessary to be taken then the chapter should be closed and no entries in the OLB should be made or A formal hearing to be made by the HOD, the same should be recorded and a copy of which given the accused in a “company disciplinary form”, no OLB entries to be made Alternatively the matter should be referred to the Master, in such a situation OLB entries should be made after giving a formal warning or a written reprimand Dealing with a serious breach   The Master should immediately convene a formal hearing with the accuser, accused and HOD Accused should be informed that he has the right to have a third person to speak on his behalf or a witness to question the evidence He should be made aware of the allegation and asked if he admits it or is in denial of it, if he admits it then there is no need to bring forward the evidence -59 of 66-

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