VERCON User Manual

Near East Virtual Extension and Research
Communication Network
USER MANUAL
Knowledge Information Management (KIM) Unit, FAO Regional Office for the Near East
Food and Agriculture Organization of the United Nations
© FAO, 2010

TABLE OF CONTENTS
Front- end
Introduction ----------------------------------------------------------------------------------------------------- 1
What is Regional VERCON
Objectives of Regional VERCON
Regional VERCON Interfaces
Identifying REGIONAL VERCON Modules
Getting started with “Regional VERCON” Front-end ------------------------------------------------- 8
Users and their capabilities
Access Function
Browse Function
Search Function
Back-end
Getting started with “Regional VERCON” Back-end ------------------------------------------------ 25
backend interface
Back end users
Types of Back end users and their roles
Modules Workflow
Record States and Administrator
System Management and Institutions Information Management Module ----------------------- 35
National Administrator
Adding higher level Institutions and sub institutions.
Deleting/Editing Institutions.
Manage (Assign/Edit/Disable) Institution Administrators.
Institution Administrator
Adding/Deleting/ Editing Institutions under his authority.
Manage (Assign/Edit/Disable) Institution Data Entry to institutions.
Experts Information Management Module ------------------------------------------------------------- 49
Institution Data Entry
Add Experts Records.
Edit/Delete Experts Records.
Display Experts Records Status.
Add/Edit/Delete Experts Records.
Reject Experts Records.
Publish Experts’ Records.

TABLE OF CONTENTS
Projects Information Management Module ------------------------------------------------------------- 61
Add Projects Records.
Edit/Delete Projects Records.
Display Projects Records Status.
Add/Edit/Delete Projects Records.
Reject Projects Records.
Publish Projects Records.
Publications Information Management Module ------------------------------------------------------- 71
Add Publications Records.
Edit/Delete Publications Records.
Display Publications Records Status.
Add/Edit/Delete Publications Records.
Reject Publications Records.
Publish Publications Records.
Import XML files.
News, Events Meetings and Marquee Information Management Modules ----------------------- 83
Add News, Events and Marquee Records.
Edit/Delete News, Events and Marquee Records.
Display News, Events and Marquee Records Status.
Add/Edit/Delete News, Events and Marquee Records.
Reject News, Events and Marquee Records.
Publish News, Events and Marquee Records.
Collaborative Partners Information Management Module ---------------------------------------- 117
Add Records.
Edit/Delete Records.
Display Records Status.
Add/Edit/Delete Records.
Reject Records.
Publish Records.

TABLE OF CONTENTS
Country Reports, Good Practices and other Information Management Modules ------------- 129
Add Records.
Reject Records.
Publish Records.
Extension Bulletins Information Management Module Front-end ------------------------------- 157
Access Function:
Browse Function:
Browsing Bulletins by domain
Browsing All Extension Bulletins
Browsing by Country
Display Bulletins Statistics
Browsing Bulletin details
Search Function:
Advanced Search
Free Search
Extension Bulletins Information Management Module Back-end ------------------------------- 173
Adding An Extension Bulletin
Entering bulletin’s data
Edit/Delete/send Bulletin Record
Publish Bulletin’s record
Edit Bulletins’ records
Delete Bulletins’ records
Reject Bulletins’ records
Displaying Bulletins’ Records Status
Rural Woman Information Management Module -----------------------------------------------------183
Add Records.
Reject Records.
Publish Records.

1
IInnttrroodduuccttiioonn
In this section, you will learn about the objectives and outputs of
this system which provides Regional VERCON Network and you
are going to learn about the modules of this system.

What is Regional VERCON?
Regional VERCON Network is a web-based integrated, multilingual regional
information and communication system. It enables farmers, extensionists and
researchers to capture and disseminate information and knowledge about related
institutes, specialists including researchers working in those institutes,
publications issued by those specialists, completed or currently active projects,
News, Events, Country Profile, and Good Practices and successful stories for
knowledge management on research and activities in National Agricultural
Systems.
It also provide farmers, extensionists and researchers with accumulated
recommendations about all crop and animal production through the extension
bulletin system. This system harvest all bulletins published in the region and
allow the user to access and share information, knowledge, experience and
innovations in an integrated manner. It would play an enabling role in promoting
collaboration between countries and institutions in the field of agricultural
extension based on successful experiences.
Moreover, the women system allows rural women to access, share and
exchange knowledge and experience in many gender related aspects including
women rights, food and nutrition, child care and health. Such a system would
help filling the gap of rural women knowledge through presenting experience,
innovative ideas and good practices around the region in one place.
Regional VERCON is the knowledge sharing and collaboration platform for
research and extension which is initiated, developed and facilitated by FAO since
2003, for improving regional and national extension information infrastructure and
building common standards and platform for knowledge exchange and
information management in the Near East and North Africa region. The potential
stakeholders of Regional VERCON are agricultural researchers and advisory
services, extension agents, small farmers, farmers’ groups, non-governmental
3

organizations, private and public agricultural service suppliers, communication
professionals and the media, such as rural radio stations.
Regional VERCON is an agricultural research and extension knowledge network.
It is virtual community of professional staff and the rest of stakeholders in the
development community with common interests and objectives related to
sustainable agriculture and food security built around priority areas.
4
What are the Objectives of the Regional VERCON?
Regional VERCON aims to improve linkages among agricultural research,
extension and farmers in the North African and Near East Region. This
comprehensive goal is realized through:
1. Creating collaborative working environment.
2. Promoting coordination and better use of resource.
3. Enabling two-way communication in various forms.
4. Increase system effect and impact.
5. Providing a platform for discussion and information sharing.
6. Enabling informed decision making.
7. Processing and managing data quickly and cheaply.
8. Disseminating information and knowledge in various formats.
9. Connecting geographically dispersed people.

Who is involved in the Regional VERCON?
Sharing knowledge and improving communication and information engage a
variety of actors within countries. In addition to the farming community, potential
stakeholders of Regional VERCON network includes institutions and individuals
in the fields of agricultural research, extension, education and policy as well as in
the media:
1. Extension and advisory services (specialists in various fields)
2. Research (staff of agricultural research centres)
3. Farmers (social groupings of rural people, grassroots communication
networks, youth groups, pioneer farmers, agricultural businesses,
male, female, mixed farmers’ associations)
4. Governmental sector (staff of Ministry of Agriculture and/or related
5
Ministries)
5. Non governmental sector (NGOs)
6. Private sector (support, input services, traders)
7. Education sector (university researchers)
8. Communication professionals and the media (rural radio stations)

6
The Application Interfaces
Regional VERCON network is composed of two interfaces:
1- Back end Interface:
The backend components provide the data management functionalities that
enable system administrators to input/update/delete data items into the Regional
VERCON database. These components are accessible by system administrators
only.
2- Front end Interface:
The front end components provide the information browsing and retrieval
functionalities, and are available to any site user.
Identifying System Modules
There are fourteen modules to be explained in this user manual (About, Focal
points, Links, RSS, Institutes, System Management, Experts, projects, Research
Publications, News, Events, Country Profile, Good Practices and Success
Stories, Extension Bulletin Management System, and Rural Women Knowledge
Base. Modules).
From a design point of view the Regional VERCON network is organized as
shown in the following Figure:

Extension Bulletin
Management System
7
Figure 1: System Components
News Events
Meetings
Good Practices &
Success Stories
The following table describes these modules:
Other
Modules
Country
Profiles
Name Description
Research Publications
This module keeps track of publications authored
by researchers. Each publication has specific
data such as abstract, authors, keywords, etc.
Projects
This module keeps track of the projects in which
Institutes participate in. Projects are identified by
title, funding agents, and objectives.
Experts/Researchers
This Module keeps track of the researchers of the
System. Each Institute has a number of
researchers with varying scientific degrees
(Researcher Assistant, Researcher …). Each
researcher has specific data such as department
s/he belongs to, email, publications …etc.
Rural Women
Knowledge Base
Researchers
Experts
Institutions
Reg-VERCON
System Modules
Research
Publications
Projects

8
Institutions
This module presents basic information about
institutions in the country such as name, address,
goal, achievement…etc.
Country Profiles
It is concerned with country profiles concerning
all issues related to research and extension.
Good Practices Module
It is concerned with displaying successful case
studies.
Links Module
It displays related links to this System.
RSS Module
Allows system administrator to collect news and
postings from newspapers, blogs, libraries, etc.
and read them in one place.
News and Events Modules
They are concerned about displaying News and
Events about Near East related issues.
Collaborative Partners
Module
It is concerned about Collaborative partners
cooperating with the regional VERCON Network
as an example financing agricultural projects.
Rural Women Knowledge
Base
It is a system for gender related aspects including
women rights, food and nutrition, child care and
health, house management … etc.
Extension Bulletin
Management System
Displays extension bulletins and procures
formally published by NE countries
Import XML
AGRIS files in XML form is imported to the
publication module.
Export XML
Import online news and events from external
websites.

9
GGeettttiinngg ssttaarrtteedd wiitthh FFrroonntt eenndd
IInntteerrffaaccee
In this section, you learn about accessing, browsing and
searching the front end modules that are available to any user.
The Modules to be explained in this section are Publication,
Projects, Experts/Researchers, Institutions and other modules.

11
Figure 2: Users and their capabilities with front end components
Search
As shown in the above figure any user for the front end interface of the Regional
VERCON can perform three functions (retrieval, browsing and accessing).
The next section will explain the three functions performed by any user in the
Regional VERCON
1- Access Function.
2- Browse Function.
3- Search Function.
Access
Browse

12
1- Access Function:
How to start the Front end interface?
Exercise 1.1
1- Open the browser.
2- Write in Address : http://vercon-neareast.net
3- The website will be displayed in the browser as shown below.
4- The user selects the Website Language from the language drop down list
(Figure 3).
Figure 3: Home page
Language drop down list
System Modules

13
2- Browse Function:
The user of the website can browse various components of the system.
2.1 Browsing Research Publications
2.1.1 Publications by subject
Exercise 2.1.1
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Research Publications on the Header menu of the home
page.
All research publication will be displayed.
Related pages menu on the top right will be displayed—All Publications,
Publications by Subject, Publication by Type and Advanced Search-- (figure 4).
3. Click Publications by Subject
Categorized Publications authored by researchers will be displayed.
4. click on the subcategory Agricultural research under main category
Agriculture in general (figure 4)
All publications related to Agricultural research will be displayed.
5. You can display the documents in either XML or HTML format by choosing
the kind of format from the drop down menu at the top of the page.

14
Figure 4: Document by Subject
Agricultural research category
Publication Module contains four submenus (All Publications, Publications by Subject,
Publications by Type and Advanced search)
2.1.2 Publications by Type
Exercise 2.1.2
1- Repeat steps 1 and 2 in exercise 2.1.1.
2- Click Publications by Type
Publications authored by researchers will be displayed categorized by type as
journals, books, master thesis….Etc (figure 5).
3- Click Bibliography(figure 5)
All Publications under that type will be displayed where you can click on any
document and display information about that chosen document.
4- Select any publication and click XML/HTML Download.
The document will be downloaded as XML/HTML file.

15
Figure 5: Publications by Type
Documents by type
Bibliography
2.1.3 All Publications
Exercise 2.1.3
1- Repeat steps 1 and 2 in exercise 2.1.1.
1- Click All Publications
All publications will be displayed regardless of type or subject (Figure 6).

16
Figure 6: All Publications

17
2.2 Browsing Projects
Exercise 2.2.1
2. Click Project on the Header menu of the home page.
All projects related to VERCON will be displayed. Related pages menu on the top
right will be displayed——All Projects and Advanced Search-- (figure 7).
3. Click All Projects.
Projects are categorized by completed projects (Figure 7).
4. Click on a project title under completed project
Information about this project is displayed for example Project type, Dates,
Participated researchers, Etc.
Figure 7: All Projects
Completed projects (All projects and advanced search)

18
2.3 Browsing Experts
Exercise 2.3.1
2. Click Experts on the Header menu of the home page.
Experts related to VERCON will be displayed.
Related pages menu on the top right will be displayed——All Experts, Advanced
Search and Statistics-- (figure 8).
3. Click All Experts.
List of researchers are displayed (Figure 8).
4. Click on a researcher name.
Personal and Technical Information about the researcher is displayed as contact
information, department, prizes…Etc.
Exercise 2.3.2
1. Repeat steps from 1 and 2 in exercise 2.3.1.
2. Click Statistics on the related pages menu on the top right (Figure
8).
Aggregated data about researchers’ numbers in each discipline is displayed.

19
Figure 8: All Experts
All Experts, Advanced Search and statistics

20
2.4 Browsing Institutions
Exercise 2.4.1
2. Click Institutions on the Header menu of the home page.
Display the VERCON institutions’ data (figure9).
3. Click XML.
Institution data will be displayed in XML format.
4. Click View.
Institution full record is displayed.
5. Click Internal Link.
Filter the system to display the information related to that institution only.
Figure 9: Institutions

21
2.5 Browsing Country Profiles
Exercise 2.5.1
2. Click Country Profiles on the Header menu of the home page.
Display all the VERCON country profiles (figure10).
3. Click Download document under any country report.
The country report will be displayed in pdf format.
4. Click more details.
Detailed information about the chosen report will be displayed.
Note: User can filter data by year, country or categories by choosing
the required filter from the combo box( Figure 10).
Figure 10: Country Reports
Year, country and category

22
2.6 Browsing Focal Points
Exercise 2.6.1
2. Click Focal Points on the Header menu of the home page.
Display all the VERCON Focal Points that can be contacted in each
country/institution (figure11).
3. To display Focal Points in certain country, choose the country from
the country drop down menu(Figure 11)
All the focal points in that country will be displayed.
Note: User can print or Share any Information in the network by
using print and share links (Figure 11).
Figure 11: Focal Points
Country print, share

23
2.7 Browsing Events
Exercise 2.7.1
2. Click Events on the Header menu of the home page.
Display all the VERCON Events (figure12).
3. To display Events related to certain type or date, choose the type or
date needed from the type/date drop down menu (Figure 12).
All the events related to the filter you choose will be displayed.
4. To display detailed information about any Event, clicking on the link
More (Figure 12).
Detailed information is displayed.
Figure 12: Events
Type, Date More
Note: User can browse other modules (About, News and partner) the same way
as previous modules.

24
3- Search Function:
The web site user can search Research Publications, Projects, Experts,
News, Events and other modules.
3.1 Searching Experts
Exercise 3.1
2- Click Experts then Advanced Search.
You can search for Experts by name, disciplines, country, institutions or Expert
type (Figure 13).
3- Type expert name then click search.
All experts with searched name are displayed (Figure 13).
Figure 13: Search for Experts
Note: Users can use quick search in the home page.

GGeettttiinngg ssttaarrtteedd wwiitthh “““RReeggiioonnaall
VVEERRCCOONN””” BBaacckk--eenndd
In this section, you learn about different types of users involved in
the process of data entry, approval, and publication of data to the
web and learn about their roles.
The process of adding, approving or publishing data is best
illustrated through a number of workflow scenarios which are
provided in this section.

Getting started with “Regional VERCON” Back-end
26

27
1- Back End Interface
The backend interface is composed of four components (Figure 1):
1- The backend Modules,
2- Dictionary,
3- Change Password and
4- System Management.
The backend modules (Projects, Experts, publications, About, Focal points,
Events, News, Links, Import XML files, Country profiles, Good practices, Links,
RSS and Export XML files, Collaborative and General Marquee) provide the
data management functionalities that enable system administrators to
view/add/edit/delete data items into the database. These components are
accessible by system administrators only.
The dictionary component enables the national administrator (only) to
translate the backend and frontend interfaces to different languages.
The page creator
Change Password component enables all system administrators to
change their login passwords.
System Management component enables the national administrator and
Institution administrators to assign system administrators to various
institutions in the system.

28
Figure 1: Back end Home Page
2- Back end users
The System has several types of users; each user has his own
responsibilities. These users are National Administrator, Institution
Administrator, and Data Entry. Each user has his own user name and
password to log on to the system with his specified authority. The
responsibility of each system user is illustrated in the following table.

29
3- Types of Back end users and their roles
User Name Responsibility
National Administrator
Each country has its own national administrator
who is responsible for
1- Adding/Deleting/Editing/Export XML and
View Institutions.
2- Assign Institution Administrators to
institutions.
3- Add alternative languages to the
institution.
4- Add/Edit/Delete/View Links Module.
5- Adding/Deleting/Editing/View About
Module.
Institution
Administrator
The Institution Administrator is assigned by
National Administrator to administrate delegated
institutions and is responsible for
1- Adding/Deleting/Editing//Export/View
Institutions under his authority.
2- Add alternative languages to the institution
3- Assign Institution Data Entry to institutions.
4- Publish/Reject/Delete/Edit and view
Projects, Experts, publications, About,
Focal points, Events, News, Links, Country
profiles, Good practices, Links, RSS,
Collaborative and General Marquee sent
by Institution Data Entry.
5- Publish other modules as Import XML files,
Export XML files by Institution admin.
6- Add AGROVOC in Publications, Projects
or Experts

Note: Institution administrators can add directly any
module under their authorities to the frontend
interface.
30
Data Entry
The Data Entry is assigned by Institution
administrator to institutions and is responsible for
1- Add Projects, Experts, publications,
About, Focal points, Events, News, Links,
Country profiles, Good practices, Links,
RSS, Collaborative and General
Marquee under his authority.
2- Update/Delete Projects, Experts,
publications, About, Focal points, Events,
News, Links, Country profiles, Good
practices, Links, RSS, Collaborative and
General Marquee that are added but not
yet sent to Institution Administrator.
3- Send all items to Institution Administrator
for approval.

31
Figure 2: Users and their capabilities with Back end components
Add
Edit
4- Modules Workflow
Delete
Publish
In this scenario (Figure 3), a data entry may add a new record (Projects,
Experts, Publications, About, Focal points, Events, News or any module
under his authority), and has authority to Edit or Delete them at any point
in time until s/he submits it for approval. The record state now is called
“work in progress”
The Data Entry sends the record to Institute Administrator for approval.
Once it reaches the “To be published” state, the Data Entry is no longer
has any access to it unless it gets rejected by Institute Administrator.
The Institute Administrator has authority to edit and delete any record
before publishing, and to publish it as well. The record state now is called
“Published”.

Note: The Institute Administrator has authority to add directly any module
under his authority to the front-end interface.
32
Figure 3: Modules Workflow
Module Workflow
Institution Admin Data Entry
Insert a Record
Record (Work in
progress)
Delete Edit
Sent to be
published
Record Need to
be published
Reject
Delete Edit
Publish
Published
Delete Record Edit

Draft records added and are not sent yet to
Institution Admin for approval. The data
entry still has authority to edit or delete the
record.
admin to be revised and approved by
institute admin. The institute admin has
authority to accept, edit, reject or delete the
record. The data entry in this state has no
authority on the record.
Published Institute Admin Records accepted by institute admin will be
Records that are rejected by Institution
Admin, return back to Data Entry where he
can edit, Delete, resend to Institution
Admin.
33
5- Record States and Administrator
Record State Administrator State Description
Work in
Progress
Institute Data
Entry
To be
Published
Institute Admin Records sent by data entry to Institution
published in the front-end interface.
Rejected by
Publisher
Institute Data
Entry
The next sections will explain in details the back end components.

34

SSyysstteem Maannaaggeemeenntt Moodduullee
In this section, you learn about how system administrators
manage System Management Module using back end
interface.

System Management Module
37
The System Management module is an integrated part of Regional
VERCON. The back end system enables system administrators (National
and Institute Admin) to Add/Update/Delete institutions’ data and manages
system users. There are two responsible users:
1- National Administrator
The National Administrator is responsible for:
1. Adding higher level Institutions and sub institutions.
2. Deleting/Editing Institutions.
3. Manage (Assign/Edit/Disable) Institution Administrators.
2- Institution Administrator
The Institution Administrator is assigned to specific Institution and can
manage this institution and all sub institutions under it. The Institution
Administrator can’t view institutions that are not under his responsibility. He
is responsible for:
1. Adding/ Deleting/ Editing Institutions under his authority.
2. Manage (Assign/Edit/Disable) Institution Data Entry to institutions.
We will first explain the National Administrator responsibilities and after
that the Institution Administrator.

1- National Administrator
The following operations are carried by the National Administrator on System
Management Module.
38
1.1 Adding Institutions
Exercise 1.1
1. Login to back end interface by typing National admin username and
password then click login (Figure 4).
The back end home page is displayed (Figure 5).
2. Click System Management link.
The System Management main page is displayed (figure 6).
3. Click (+) beside Country.
All sub institutions will be displayed (figure 6).
4. To add an institution (ex. Country Institute), click the name of the
country/institute that you want to add a new institute below it, and
then click Adding New (Figure 6).
The organization information page will be displayed (Figure 7).
5. Type the organization information then click save.
The institute is added under its parent country/institution hierarchy tree.

39
Figure 4: Back End Login Page
Username and Password textbox Login Button
Figure 5: Back End Homepage

40
1.2 Editing Institutions
Exercise 1.2
2. To modify data of an institution, click the name of the Institute to be
edited (ex. Country institute), then click Edit (Figure 6).
The institute information page will be displayed.
3. Edit the institution’s fields then click save.
The institution record is edited.
1.3 Deleting Institutions
Exercise 1.3
2. To delete an institution, click the name of the institute to be deleted
(ex. country institute), then click Delete (Figure 6).
The Institution will be deleted.
Figure 6: The Institutions main page
Alternative language, adding new, Delete, Edit, Export, View, Users

41
Figure 7: Organization information
1.4 Export XML / View Institutions information
Exercise 1.4
2. To view an institution information in XML file form, click the name of
the institute to be viewed in XML form (ex. Country institute), then
click Export (Figure 6).
The Institution information will be viewed in the form of XML file.
3. To display an institution information, click the name of the institute to
be viewed (ex. Country institute), then click View (Figure 6).
The Institution information will be displayed.

42
1.5 Manage institution’s users
The National Administrator can manage users of Institutions by Adding/
Editing/ Disabling Institution Administrator to an Institution.
1.5.1 Adding System Administrator (Institution Administrator)
2. To assign Institution Admin to an institution, click institution name
(ex. Country institute) then click Users link (figure 6).
The New User Information form will be displayed (Figure 8).
3. Fill in the form fields by entering the new user information then click
save (figure 8).
Institution Admin is now added and can manage the institution.
Note: Information about system users (Name, Status and Type) are
displayed in the right side of the page (Figure 8).
Figure 8: User Information Page
Information about system users
Exercise 1.5.1

1.5.2 Edit System Administrator Data (Institution Administrator)
43
Exercise 1.5.2
2. To Edit Institution Admin information, click institution name (ex.
Country institute) then click Users link (figure 8).
The New User Information form will display.
3. To Edit Institution Admin information, click the name of the admin
from the user information table displayed at the right of the page
(Figure 8).
4. Edit the user information (User Type, Status (Enable, Disable),
Password, Email or Disciplines).
5. Click save
Administrator information is saved.
1.6 Change the Institutions’ displayed language
Exercise 1.6
5. To change an institution displayed language, click the name of the
institute (ex. Country institute), then click Alternative language
(Figure 6).
6. Choose the language from the organization information combo box
then start to type institution information in the chosen language
(Figure 9) then click save.
The new Institution language will be displayed in the institution main page.
Note: Both national and institute admin can change the institution
displayed language.

44
Figure 9: Alternative Langage Page
The Institution Administrator is assigned by National Administrator to
administrate certain institutions. The following operations are carried by the
Institution Administrator on Institutions under his authority.
2.1 Adding Institutions under Institution Admin authority
Exercise 2.1
2. To add an institution (ex. Agriculture), click the name of the institute
that you want to add a new institute below it, and then click Adding
New (Figure 6).
The organization information page will be displayed (Figure 7).
3. Type the organization information then click save.
The Agriculture institute is added under its parent institution hierarchy tree
4. Click Save.
The Agriculture sub institution is added under the high level institution.

45
2.2 Editing Institutions
Exercise 2.2
2. To modify data of an institution, click the name of the Institute to be
edited (ex. Agriculture), then click Edit (Figure 6).
The institute information page will be displayed.
3. Edit the institution’s fields then click save.
The institution record is edited.
2.3 Deleting Institutions.
Exercise 2.3
2. To delete an institution, click the name of the institute to be deleted
(ex. Agriculture), then click Delete (Figure 6).
The Institution will be deleted.
2.4 Export XML or View Institutions information
Exercise 1.4
8. To view an institution information in XML file form, click the name of
the institute to be viewed in XML form (ex. Agriculture), then click
Export (Figure 6).
The Institution information will be viewed in the form of XML file.
9. To display an institution information, click the name of the institute to
be viewed (ex. Agriculture), then click View (Figure 6).

2.5 Manage institution’s users
The Institution Administrator can manage users of Institutions by Adding/
Editing/Disable Data Entry to an institution.
2.5.1 Adding Institution Data Entry
46
2. To assign Institution Data Entry to an institution, click institution
name (ex. Agriculture) then click Users link (figure 6).
The New User Information form will display (Figure 10).
3. Fill in the form fields by entering the new user information then click
save (figure 10).
Institution Data Entry is now added and can manage the institution.
Note: Information about system users (Name, Status and Type) are
displayed in the right side of the page (Figure 10).
Figure 10: User Information Page
Information about system users
Exercise 2.5.1

47
2.5.2 Editing Institution Data Entry
Exercise 2.5.2
2. To Edit Institution Data Entry information, click institution name (ex.
Agriculture) then click Users link (figure 6).
The New User Information form will display.
3. To Edit Institution Data Entry information, click the name of the Data
Entry from the user information table displayed at the right of the
page (Figure 10).
4. Edit the user information (User Type, Status (Enable, Disable),
Password, Email or Disciplines).
5. Click save
Data Entry data is saved.

EExxppeerrttss IInnffoorrmaattiioonn Maannaaggeemeenntt
SSyysstteem//Moodduullee
In this section, you will learn about how system administrators
manage Experts Module using back end interface.

Experts Information Management System/Module
50

51
Experts Module
The Experts module is an integrated part of Regional VERCON. The back end
system of the Experts module enables system administrators to Add/Update/
Delete and View Experts' data. There are two users responsible for
administrating Experts Module.
1- Institution Data Entry
The Institution Data Entry is assigned for institution by Institution
Administrator and has authority to
1. Add Experts’ Records.
2. Edit/Delete Experts’ Records that are added but not yet sent to
Institution Administrator.
3. Display Experts’ Records Status.
The Institution Administrator receives Experts’ records from Data Entry and
has authority to:
1. Publish Experts’ records.
2. Edit Experts’ records.
3. Delete Experts’ records.
4. Reject Experts’ records.
Note: The institution admin can add any expert’s record directly to front end
interface.

We will first explain the Data Entry administrator responsibilities and will be
followed by the Institution Administrator responsibilities.
1- Data Entry Administrator
The Data Entry administrator is assigned to an institution by Institution
Admin. The following operations are carried by the Data Entry on Experts
Module
52
1.1 Adding a New Expert
Exercise 1.1
1 Login to back end interface by typing Data Entry username and
password which was assigned to him by Institution Admin then click
login (Figure 4).
2 Click Modules link.
The Modules main page is displayed (figure 11).
3 Click Experts link in the Modules main page.
The Experts main page is displayed (Figure 12).
4 Click Add New link in the Experts main page (Figure 12).
The Add-Edit Experts main page is displayed (Figure 13).
5 Type the Experts’ information in the displayed form then click save then
Exit (Figure 13).
The Expert record is added but not sent to the institution admin. To view the added
Expert, click work in progress in the Experts main page (Figure 12).

53
Figure 11: Modules main page
1.2 Edit/Delete/send/View an Expert Record
Exercise 1.2
1 Repeat steps 1 to 3 in exercise 1.1.
2 Click work in progress (Figure 11).
All Experts records added but not send to institution admin will be displayed (Figure
14).
3 To delete a record, select the Expert record then click Delete (Figure
14).
The record will be deleted.
4 To update a record, select the Expert record then click Edit (Figure 14)
then change the fields to be updated and click Submit (Figure 13).
The record will be updated
5 To send an Expert record to Institution Admin for approval, select the
expert record need to be sent then click Send (Figure 14).
After sending the record to the institution Admin, data Entry has no right to edit or
delete that record until returned to him by Institution Admin.
6 To View an Expert record, Click View (Figure 14).

54
Figure 12: Experts main page
Work in progress, Add New
published, to be published,
rejected by publisher
Figure 13: Add- Edit Experts page

55
Figure 14: Work in progress
Delete, Send and Add New View, Edit, Agrovoc
1.3 Displaying Experts’ Records Status
The Experts’ records have progress stages which are:
1- Work in progress: are records added but not yet sent to Institution
Admin for publishing
2- To be published: Records sent to Institution admin but not yet approved.
3- Published: Records that are approved by Institution Admin and
published.
4- Rejected by publisher: Records that are rejected by institution Admin
and hence returned back to Data Entry to edit or delete.

Exercise 1.3
2 To display records added but not yet sent to Institution Admin for
56
approval, click work in progress (Figure 12).
All Experts’ records added but not yet sent for approval will be displayed (Figure
14).
3 To display records sent to Institution admin but not yet published click
“To be Published” (Figure 12).
All Experts’ records sent to Institution admin but not yet published will be displayed.
4 To display records approved by Institution Admin and published to front
end, click Published (Figure 12).
All Published Experts’ records will be displayed.
5 To display records that are rejected by institution Admin and return
back to Data Entry to edit or delete, click Rejected by Publisher
(Figure 12).
All rejected Experts’ records will be displayed.
The Institution Administrator receives Experts’ records from Data Entry. The
following operations are carried by the Institution Administrator on Experts
Module.

57
2.1 Publish Experts’ records
Exercise 2.1
1 Login to back end interface by typing Institution Admin username and
3 Click Experts link in the Modules main page.
The Experts main page is displayed (Figure 12).
4 The Institution Admin can click on to be published (Figure 15) to
revise the record details.
5 If the record accepted by the Institution Admin, select the record name
then click publish (Figure 15).
The record will be published on the front end interface.
Figure 15: Institution Admin Experts main page
To be Published and published View, Edit, Agrovoc

58
2.2 Edit/Delete/Reject Experts’ records
Exercise 2.2
2 To edit an Expert record, select the record then click Edit (Figure 15).
The Edit Expert information page is displayed (Figure 16).
3 Edit the experts’ data then click Submit after editing the record.
The record information is updated and return back to Data Entry.
Figure 16: Experts Edit main page
2.3 Delete Experts’ records
Exercise 2.3
2 To delete an Expert record, select the record then click Delete (Figure
15).
The Record will be deleted.

59
2.4 Reject Experts’ records
Exercise 2.4
2 To reject an Expert record, select the record then click Reject and write
the reasons for rejection (Figure 15).
The Record returns back to Data Entry for editing or deleting, it is not published.
Note: The Institute admin can view the Expert’s record by clicking on view
and can add new record to be published directly by clicking on Add New
(Figure 15).
2.5 Displaying Experts’ Records Status
The Institution Admin can display Experts’ records in different stages as.
1- To be published: are records sent to Institution admin but not yet
approved by him.
2- Published: Records that are approved by Institution Admin and so
published.

60

PPrroojjeecctt IInnffoorrmaattiioonn Maannaaggeemeenntt
In this section, you learn about how system administrators
manage Projects Module using back end interface.

Projects Information Management System/ Module
62
Projects Module
The back end system enables system administrators to Add/Update/
Delete and view projects' data. There are two users responsible for
administrating Projects.
Administrator and has authority to
1. Add Projects.
2. Edit/Delete Projects that are added but not yet sent to Institution
Administrator.
3. Display Projects Status.
The Institution Administrator receives Projects’ records from Data Entry
and has authority to
1. Publish Projects’ records.
2. Edit Projects’ records.
3. Delete Projects’ records.
4. Reject Projects’ records.
We will first explain the Data Entry Operator responsibilities and after that
the Institution Administrator Responsibilities.

1- Data Entry Operator
The Data Entry operator is assigned to an institution by institute Admin.
The following operations are carried by the Data Entry on Projects Module.
1.1 Adding Project
63
Exercise 1.1
login (Figure 4).
3 Click Projects link in the Modules main page.
The Projects main page is displayed (Figure 17).
4 Click Add New link in the Projects main page (Figure 17).
The Add-Edit Projects main page is displayed (Figure 18).
5 Type the Projects’ data in the displayed form then click Submit
(Figure 18).
The Project record is added but not sent to the institution admin. To view the added
Expert, Click work in progress from left menu in the Projects’ main page (Figure
17).

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1.2 Edit/Delete/send/view Projects Records
Exercise 1.2
2 Click work in progress (Figure 17).
All Projects records added but not send to institution admin will be displayed
(Figure 19).
3 To delete a record, select the project record then click Delete (Figure
19).
4 To update a record, select the project record then click Edit (Figure
19) then change the fields to be updated and click submit (Figure
18).
The record will be updated
5 To send a project record to Institution Admin for approval, select the
record then click Send (Figure 19).
6 To View an Expert record, Click View (Figure 19).

65
Figure 17: Projects main page
To be published, published, Add New
Rejected by publisher, work in progress
Figure 18: Add- Edit Projects page

1.3 Displaying Projects Records Status
The projects’ records have progress stages which are:
1- Work in progress: are records added but not yet sent to Institution
Admin for publishing.
2- To be Published: Records sent to Institution admin but not yet
published by him.
published.
4- Rejected by publisher: Records that are rejected by Institution Admin
and hence return back to Data Entry to edit, delete or resend to Institution
Admin.
66
Exercise 1.3
publishing, click work in progress (Figure 17).
All Projects’ records added but not yet sent for approval will be displayed.
3 To display records sent to Institution admin but not yet published, click
to be published (Figure 17).
All Projects’ records sent to Institution admin but not yet published will be
displayed.
4 To display records published by Institution Admin, click Published
(Figure 17).
All Published Projects’ records will be displayed.
5 To display records that are rejected by publisher and return back to
Data Entry to edit or delete, click Rejected by Publisher (Figure 17).
All rejected Projects’ records will be displayed.

67
Figure 19: Work in progress
The Institution Administrator receives Projects’ records from Data Entry. The
following operations are carried by the Institution Administrator on Projects
Module.
2.1 Publish Projects’ records
Exercise 2.1
1 Login to NEPPNET back end interface by typing Institution Admin
username and password then click login (Figure 4).
3 Click Projects link in the Modules main page.
The projects main page is displayed (Figure 17).
4 The Institution Admin can click on to be published (Figure 20).
Display all projects sent by Data Entry and need to be published on the front end.

5 The Institution Admin can click on view to revise the record details.
6 If the record accepted by the Institution Admin, Click publish (Figure
68
20).
2.2 Edit Projects’ records
Exercise 2.2
2 To edit a project record, select a project then click Edit (Figure 20).
The Edit Project information page is displayed (Figure 18).
3 Clicks Submit after editing the record.
The record information is updated and sent back to Data Entry.
Figure 20: To be published

69
2.3 Delete Projects’ records
Exercise 2.3
2 To delete a Project record, select the record then click Delete
(Figure20).
2.4 Reject Projects records
Exercise 2.4
2 To reject a Project record, select the record then click Reject and
write the reasons for rejection (Figure 20).
The Record returns back to Data Entry for editing, it is not published.
Note: The Institute admin can view the project’s record by clicking on view
and can add new record to be published directly by clicking on Add New
(Figure 20).
2.5 Displaying Projects’ Records Status
The Institution Admin can display Projects records in different stages as
published by him.
published.

70

PPuubblliiccaattiioonnss IInnffoorrmaattiioonn Maannaaggeemeenntt
In this section, you learn about how system administrators manage
Publications Module using back end interface.

Publications Information Management System/Module
Publication Module
The back end system enables system administrators to Add/Update/
Delete/Publish/Import-Export XML Publications' data. There are two users
responsible for administrating Publications.
72
The Institution Data Entry is to be assigned by the Institution Administrator
and is responsible for the following functions:
1. Add Publications.
2. Edit/Delete Publications that are added but not yet sent to Institution
Administrator.
The Institution Administrator is assigned by the National admin. He
receives records from Data Entry and is responsible for the following
functions:
1- Publish Publications’ records
2- Edit Publications’ records.
3- Delete Publications’ records.
4- Reject Publications’ records.
5- Import XML files.
The step by step workflow of the responsibilities of Data Entry
administrator and Institution Administrator are given below.

The Institution Data Entry operator is to be assigned to an institution by the
institution Admin. The following operations are carried out by the Institution
Data Entry on Publications Module.
1.1 Adding Publication
73
Exercise 1.1
password which was assigned to him by the Institution Admin then
click login (Figure 4).
3 Click Publications link in the Modules main page.
The Publications main page is displayed (Figure 21).
4 Click Add New link in the Publications main page.
The Add Publication page will be displayed (Figure 22).
5 Complete the data in the form.
6 Click Save
The Publication record is added but not sent to the Institution admin.
To view the added Publication, select work in progress from left menu in the
Publication main page (Figure21).

74
Figure 21: Publications main page
To be published, published Add New
, rejected, work in progress)
1.2 Edit/Delete/send Publication Record
Exercise 1.2
2 Click work in progress in the left menu (Figure 21).
All Publication records added but not yet sent to Institution admin will be
displayed.
3 To delete a record, select the publication record then click Delete
(Figure 23).
4 To update a record, select the publication record then click Edit
(Figure 23) then change the fields to be updated and click Save.
The record will be updated.
5 To send a publication record to Institution Admin for approval, select
the record then click Send (Figure 23).
6 To View a record, select the publication record then click View (Figure
23).

75
Figure 22: Add – Edit Publication page
1.3 Displaying Publications’ Records Status
The Publications’ records have four progress stages:
1- Work in progress: Records added but not yet sent to the Institution
Admin for approval.
2- To be published: Records sent to the Institution admin but not yet
published by him.
3- Published: Records that are approved by the Institution admin and thus
published.
4- Rejected by publisher: Records that are rejected by the Institution
Admin and thus returned back to Data Entry where he/she can edit,
Delete, or resend them to the Institution Admin.

Exercise 1.3
2 To display records added but not yet sent to the Institution Admin for
76
publishing, click on the left menu work in progress (Figure 23).
All Publication records added but not yet sent for approval will be displayed
(Figure 24).
3 To display records sent to the Institution admin but not yet published,
click to be published in the left menu (Figure 23).
All Publication records sent to the Institution admin but not yet published will be
displayed.
4 To display records published by Institution Admin, click Published in
the left menu (Figure 23).
All Published Publications will be displayed.
5 To display records that are rejected by Institution Admin and returned
back to Data Entry to edit, delete or resend to Institution Admin, click
Rejected by publisher in the left menu (Figure 23).
All rejected Publication records will be displayed.
Figure 23: The Publications page – Publications listing

The Institution Administrator receives publications’ records from Data Entry
and can manipulate them in different ways. The following exercises will
explain in details the institution administrator’s responsibilities for
publications.
2.1 Publish publication’s record
Exercise 2.1
1 Login to back end interface by typing the Institution Admin username
77
and password then click login (Figure 4).
3 Click Publications link in the Modules main page.
The Publications main page is displayed (Figure21).
To display all publications sent by Data Entry and need to be published on the
front end.
6 If the record is accepted by the Institution Admin, he can click publish
(Figure 24).

78
2.2 Edit Publications’ records
Exercise 2.2
2 To edit a publication record, select a publication then click Edit
(Figure 24).
The Edit publication information page is displayed (Figure 25).
3 Clicks Save after editing the record.
The record information is updated and sent back to Data Entry.
Figure 24: Institution Admin Publications main page
To be published, published view, edit, agrovoc

79
2.3 Delete Publications’ records
Exercise 2.3
2 To delete a Publication record, select the record then click Delete
(Figure 24).
Figure 25: Edit publications information page

80
2.4 Reject publications’ records
Exercise 2.4
2 To delete a Publication record, select the record then click Reject and
write the reasons for rejection(Figure 24).
The Record returns back to Data Entry for editing, and can be viewed in
“Rejected” view
2.5 Displaying Publications’ Records Status
The Institution Admin can display publications’ records in different stages
of progress as:
1- To be published: are records sent to the Institution admin but not yet
published by him.
2- Published: Records that are approved by the Institution Admin and thus
are published.
Exercise 2.5
2 To view published Publication records, click published from the left
menu (Figure 24).
All published Publications are displayed where Institution admin can View.
3 To view Publication records need to be published by the Institution
Admin, click to be published from the left menu (Figure 24).
All records need to be published by Institution Admin are displayed
Note: The Institution admin has authority to add directly a publication to
the front end.

81
2.6 Import XML file
The institution Administrator can import XML files (AGRIS AP) which is
published directly on the front end interface under publications.
Exercise 2.6
2 Click Import XML files link in the Modules main page.
The import XML files on the main page are displayed (Figure26).
3 The Institution Admin can click Browse button to select XML file to be
uploaded.
7 The Institution Admin then chooses disciplines and adds them to the
list box at the right by clicking >>> then click upload button
(Figure26).
The xml file is uploaded and published on the front end interface.
Figure 26: Import XML files main page

82

Events,NewsandGeneralMarquee
Moodduulleess
In this section, you learn how the Institution and Data Entry
administrators manage News, Events and General marquee
modules using back end interface.

Events, News and General Marquee Modules
84

Events Information Management Module
The events module is an integrated part of Regional VERCON. The back end
system of the events module enables system administrators to manipulate
events by adding, editing, publishing or deleting them.
There are two types of users responsible for manipulating events: Data entry
administrator & Institution Administrator.
85
Administrator and is responsible to:
1. Add Events.
2. Edit/Delete Events that are added but not yet sent to Institution
Administrator.
3. Send Event to Institute Administrator.
The Institution Administrator is assigned by National admin. He receives
Events’ records from Data Entry and is responsible to:
1. Publish Events.
2. Edit/ View/ Delete and Reject Events.
The following pages in this section will explain the details of each user’s
responsibilities.

The Data Entry operator is assigned to an institution by Institution Admin.
The following operations are carried by the Data Entry on Events Module.
1.1 Add New Event
86
Exercise 1.1
1. Login to back end interface by typing Data Entry username and
login (Figure 4).
2. Click Modules link.
3. Click Events link in the Modules main page.
The events main page is displayed (Figure 27).
4. Click the “Add New” link in the Events main page.
The Add Events page will be displayed (Figure 28).
5. In the Add Event page Complete the data in the form then Click Save
The Event record is added but not sent to the Institution admin.
Note: To view the added Events, click work in progress from the left menu in
the Events main page (Figure 27).

87
Figure 27: Events main page
To be published, published, rejected and work in progress Add new
Figure 28: Add – Edit Events form

88
1.2 View/Edit/Delete/send Event’s Record
Exercise 1.2
All Events’ records added but not sent to Institution admin will be displayed.
3 To view a record, select the Event record then click View (Figure 29).
The record details will be displayed.
4 To delete a record, select the Event record then click Delete (Figure
29).
5 To update a record, select the Event record then click Edit (Figure 29)
then change the fields to be updated and click Save.
6 To send an Event record to Institution Admin for approval, select the
Figure 29: View/Edit/Delete/Send Event in work in progress state
Delete, Send, Add New View, Edit

Institution Admin for approval.
(The institute admin can not view records in this
state).
To be
Published Institute Admin Records sent by data entry to Institution admin
Published Institute Admin Records that are published by Institution Admin,
Records that are rejected by Institution Admin
and so return back to Data Entry where he can
edit, delete, resend to Institution Admin
89
1.3 Events’ Records Status
The Events’ records have progress stages; each stage has its own
corresponding status. Each stage or status has its own system actor(s)
who only has the privilege to manage the record. The back-end interface
provides a view for each status.
The following table lists the “Event State”, and the user who has the
privilege to manipulate the record, and a brief description of the state.
State/ view System Actor/
User State Description
Work in
Progress
Institute Data
Entry
but are not yet approved by him.
and consequently appear on the front end.
Rejected ( by
Publisher)
Institute Data
Entry
Note:
The data entry operator can view Events’ records in all the above four
status views, while the institute admin can view two statuses only: “To be
published and published”.

90
1.3.1 Displaying Events’ Records Status for Data entry
operator
Exercise 1.3.1
publishing, click in the left menu work in progress (Figure 29).
All Events’ records added but not yet sent for approval will be displayed.
to be publish in the left menu (Figure 29).
All Events’ records sent to Institution admin but not yet published will be displayed.
All Published Events will be displayed.
5 To display records that are rejected by Institution Admin and return
All rejected Events’ records will be displayed.

The Institution Administrator receives Events’ records from Data Entry and
can manipulate them in different ways. The following exercises will explain
in details the institute administrator’s responsibilities for records.
2.1 Publish Event
Exercise 2.1
91
3 Click Events link in the Modules main page.
The Events main page is displayed (Figure30).
Display all events sent by Data Entry and need to be published on the front end
(Figure 31).
5 The Institution Admin can select the record then click on view to
revise the record details (Figure 31).
31).

92
Figure 30: Institue Admin. Events’ page
To be publish, published view, edit
Figure 31 : To be published
Delete, Publish, Reject, Add New View, Edit

93
2.2 Edit Events’ records
Exercise 2.2
2 To edit a record, select an Event then click Edit (Figure 31).
The Edit events information page is displayed.
3 Click Submit after editing the record.
The record information is updated.
2.3 Delete Events’ records
Exercise 2.3
2 To delete a record, select the record then click Delete (Figure 31).
2.4 Reject Events’ records
Exercise 2.4
2 To reject a record, select the record then click Reject and write the
reasons for rejection (Figure 31).
“Rejected” view.

94
2.5 Displaying Events’ Records Status for Institute Admin
The Institution Admin can display Events’ records in different stages as
published by him.
published.
Exercise 2.5
2 To view published Events’ records, click published from the left menu
(Figure 31).
All published events are displayed where Institution admin can View.
3 To view Events’ records need to be published by Institution Admin,
click to be published from the left menu (Figure 31).
Note: Institution admin has authority to add directly an event to the front
end.

News Information Management Module
The news module is an integrated part of Regional VERCON. The back
end system of the news module enables system actors to manipulate news
by adding, editing, publishing or deleting them. There are two types of
users responsible for manipulating events: Data entry operator & Institution
Admin.
95
1. Add News.
2. Edit/Delete News that are added but not yet sent to Institution
Administrator
3. Send News to Institute Administrator.
News’ records from Data Entry and is responsible to Publish/ Edit/ View/
Delete/ Reject News.

The Data Entry operator is assigned to an institution by National Admin. The
following exercises explain the operations which allow this type of user to
manage News.
1.1 Add New News
96
Exercise 1.1
login (Figure 4).
6. Click News link in the Modules main page.
The events main page is displayed (Figure32).
7. Click Add New link in the News main page.
The Add news page will be displayed (Figure 33).
8. Complete the data in the form.
9. Click Submit
The News record is added but not sent to the Institution admin.
To view the added News, click work in progress from left menu in the event main
page (Figure32).

97
Figure 32: News main page
To be published, published Add New
Rejected by publisher, work
In progress
Figure 33 : Add / Edit News Form

98
1.2 Edit/Delete/send News Record
Exercise 1.2
All News’ records added but not sent to Institution admin will be displayed.
3 To delete a record, select the News’ record then click Delete (Figure
34).
4 To update a record, select the record then click Edit (Figure 34) then
change the fields to be updated and click Submit.
5 To send a publication record to Institution Admin for approval, select
the record then click Send (Figure 34).
6 To View a record, select the record then click View (Figure 34).
Figure 34 : Work in progress
Delete, send, Add New View, Edit

state)
Records sent by data entry to Institution admin
Records that are published by Institution Admin,
and consequently appear on the front end
edit, Delete, resend to Institution Admin
99
1.3 News’ Records Status
The news’ records have progress stages; each stage has its own
corresponding status. Each stage or status has its own system actor(s)
who only has the privilege to manage the record. The back-end interface
provides a view for each status.
The following table lists the “News State”, and the user who has the
privilege to manipulate the record, and a brief description of the state.
Work in
Progress
To be
Published Institute Admin
Published Institute Admin
Rejected ( by
Publisher)
Note:
Institute Data
Entry
Institute Data
Entry
The data entry operator can view News’ records in all the above four
status views, while the institute admin can view two statuses only: “To
be published and published”.

1.3.1 Displaying News’ Records Status for Data entry operator
100
Exercise 1.3.1
All News’ records added but not yet sent for approval will be displayed.
All News’ records sent to Institution admin but not yet published will be displayed.
All Published News will be displayed.
All rejected News’ records will be displayed.

101
2- Institution Admin
The Institution Administrator can start acting on News’ records after
receiving it from Data Entry operator; the following exercises explain the
operations which allow this type of user to manage events.
2.1 Publish News
Exercise 2.1
3 Click News link in the Modules main page.
The News main page is displayed (Figure32).
Display all News sent by Data Entry and need to be published on the front end.
35).

102
Figure 35: News main page
To be published, published
2.2 Edit News’ records
Exercise 2.2
2 To edit News’ record, select a record then click Edit (Figure 36).
The Edit News information page is displayed (Figure 37).

103
2.3 Delete Events’ records
2 To delete News’ record, select the record then click Delete (Figure
36).
2.4 Reject Events’ records
reason for rejection (Figure 36).
“Rejected” view
Figure 36:To Be Published
Delete, publish, reject, Add new view, Edit
Exercise 2.3
Exercise 2.4

104
Figure 37:Edit News
2.5 Displaying News’ Records Status for Institute Admin
Exercise 2.5
2 To view published News’ records, click published from the left menu
(Figure 36).
All published News is displayed where Institution admin can View.
3 To view News’ records need to be published by Institution Admin,
click to be published from the left menu (Figure 36).
Note: Institution admin has authority to add directly News to the front end.

General Marquee Module
The back end system enables system administrators to manipulate general
marquees by adding, editing, publishing or deleting them.
There are two types of users responsible for manipulating general
marquee: Institution Data entry & Institution Admin.
105
1. Add General Marquee.
2. Edit/Delete General Marquee that is added but not yet sent to
Institution Administrator.
3. Send General Marquee to Institute Admin.
General Marquee’s record from Data Entry and is responsible to:
1. Publish General Marquee’s record.
2. Edit/ View/ Delete and Reject General Marquee’s record.
responsibilities.

The Data Entry operator is assigned to an institution by Institution Admin.
The following operations are carried by the Data Entry on General
Marquee Module.
1.1 Add New General Marquee
106
Exercise 1.1
login (Figure 4).
3. Click General Marquee link in the Modules main page.
The General Marquee main page is displayed (Figure 48).
6. Click the “Add New” link in the General Marquee main page.
The Add General Marquee page will be displayed (Figure 49).
7. In the Add General Marquee page, complete the data in the form then
Click Save.
The General Marquee’s record is added but not sent to the Institution admin.
Note: To view the added General Marquee, click work in progress from the left
menu in the General Marquee main page (Figure 48).

107
Figure 38: General Marquee main page
To be published, published, rejected and work in progress
Add new
Figure 39: Add – Edit General Marquee form

108
1.2 View/Edit/Delete/send General Marquee’s Record
Exercise 1.2
All General Marquee’s records added but not sent to Institution admin will be
displayed.
3 To view a record, select the General Marquee’s record then click
View (Figure 40).
4 To delete a record, select the General Marquee’s record then click
Delete (Figure 40).
5 To update a record, select the General Marquee’s record then click
Edit (Figure 40) then change the fields to be updated and click Save.
6 To send a General Marquee’s record to Institution Admin for approval,
select the record then click Send (Figure 40).

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Figure 40: View/Edit/Delete/Send General Marquee in work in progress
state
1.3 General Marquee’s Records Status
The General Marquee’s records have progress stages; each stage has its
own corresponding status. Each stage or status has its own system
administrator(s) who only has the privilege to manage the record. The
back-end interface provides a view for each status.
The following table lists the “General Marquee’s State”, and the user who
has the privilege to manipulate the record, and a brief description of the
state.

state).
To be
110
Work in
Progress
Institute Data
Entry
Rejected ( by
Publisher)
Institute Data
Entry
Note:
The data entry operator can view General Marquee’s records in all the
above four status views, while the institute admin can view two statuses
only: “To be published and published”.

1.3.1 Displaying General Marquee’s Records Status for Data
entry operator
111
Exercise 1.3.1
All General Marquee’s records added but not yet sent for approval will be
displayed.
All General Marquee’s records sent to Institution admin but not yet published will
be displayed.
All Published General Marquee will be displayed.
All rejected General Marquee’s records will be displayed.

The Institution Administrator receives General Marquee’ records from Data
Entry and can manipulate them in different ways. The following exercises
will explain in details the institute administrator’s responsibilities for
records.
2.1 Publish General Marquee
Exercise 2.1
112
3 Click General Marquee link in the Modules main page.
The General Marquee main page is displayed (Figure41).
Display all General Marquee sent by Data Entry and need to be published on the
front end (Figure 42).
42).

113
Figure 41: General Marquée main page
Figure 42 : To be published

114
2.2 Edit General Marquee’ records
Exercise 2.2
2 To edit a record, select a General Marquee’s record then click Edit
(Figure 42).
The Edit General Marquee information page is displayed.
2.3 Delete General Marquee’ records
Exercise 2.3
2.4 Reject General Marquee’ records
Exercise 2.4
reason for rejection (Figure 42).

2.5 Displaying General Marquee’s Records Status for Institute
Admin
The Institution Admin can display General Marquee’s records in different
stages as
published by him.
published.
Exercise 2.5
2 To view published General Marquee’ records, click published from
All published General Marquee are displayed where Institution admin can View.
3 To view General Marquee’ records need to be published by Institution
115
Admin, click to be published from the left menu (Figure 41).
Note: Institution admin has authority to add directly a General Marquee to
the front end.

116

CCoollllaabboorraattiivvee PPaarrttnneerrss IInnffoorrmaattiioonn
Maannaaggeemeenntt SSyysstteem//Moodduulleess
administrators manage Collaborative Partners module using back
end interface.

Collaborative Partners and Information Management System/Modules
118

Collaborative Partners Information Management Module
The collaborative partners’ module is an integrated part of NEPPNET. The
back end system of the collaborative partners’ module enables system
administrators to manipulate collaborative partners by adding, editing,
publishing or deleting Collaborative partners’ records. There are two types
of users responsible for manipulating Collaborative partners: Data entry
administrator & Institution Admin.
119
1. Add Collaborative partners’ records.
2. Edit/Delete Collaborative partners’ records that are added but not
yet sent to Institution Administrator.
3. Send Collaborative partners’ records to Institute Administrator.
Collaborative partners’ records from Data Entry and is responsible to:
1. Publish Collaborative partners’ records.
2. Edit/ View/ Delete and Reject Collaborative partners’ records.
responsibilities.

Admin. The following operations are carried by the Data Entry on
Collaborative Module.
1.1 Add New Collaborative Record
120
Exercise 1.1
login (Figure 4).
3. Click Collaborative link in the Modules main page.
The collaborative main page is displayed (Figure 48).
4. Click the “Add New” link in the Collaborative main page.
The Add Collaborative page will be displayed (Figure 49).
5. In the Add Collaborative page Complete the data in the form then Click
Save
The collaborative partner record is added but not sent to the Institution admin.
Note: To view the added Collaborative partner, click work in progress from the
left menu in the Collaborative main page (Figure 48).

121
Figure 48: Collaborative main page
To be published, published, rejected and work in progress
Add new
Figure 49: Add – Edit Collaborative form

122
1.2 View/Edit/Delete/send Collaborative partners’ Records
Exercise 1.2
All Collaborative partners’ records added but not sent to Institution admin will be
displayed.
3 To view a record, select the record then click View (Figure 50).
5 To update a record, select the record then click Edit (Figure 50) then
change the fields to be updated and click Save.
6 To send an Event record to Institution Admin for approval, select the
Figure 50: View/Edit/Delete/Send Event in work in progress state

1.3 Collaborative partners’ Records Status
The Collaborative partners’ records have progress stages; each stage has
its own corresponding status. Each stage or status has its own system
administrator who only has the privilege to manage the record. The back-end
state).
To be
123
interface provides a view for each status.
The following table lists the “Collaborative records’ State”, and the user
who has the privilege to manipulate the record, and a brief description of
the state.
Work in
Progress
Institute Data
Entry
Rejected ( by
Publisher)
Institute Data
Entry
Note:
The data entry can view Collaborative records’ in all the above four status
views, while the institute admin can view two statuses only: “To be
published and published”.

1.3.1 Displaying Collaborative Records’ Status for Data entry
administrator
124
Exercise 1.3.1
All Collaborative partners’ records added but not yet sent for approval will be
displayed.
All records sent to Institution admin but not yet published will be displayed.
All Published Collaborative partners’ records will be displayed.
All rejected records will be displayed.

The Institution Administrator receives Collaborative partners’ records from
Data Entry and can manipulate them in different ways. The following
exercises will explain in details the institute administrator’s responsibilities
for Collaborative partners’ records.
2.1 Publish Collaborative partners’ records
Exercise 2.1
125
3 Click Collaborative link in the Modules main page.
The Collaborative partners main page is displayed (Figure51).
Display all records sent by Data Entry and need to be published on the front end
(Figure 52).
6 If the record accepted by the Institution Admin, select the record then
click publish (Figure 52).

126
Figure 51: Collaborative Partner main page
Figure 52 : To Be Published

127
2.2 Edit Collaborative partners’ records
Exercise 2.2
2 To edit a record, select a record then click Edit (Figure 51).
The Edit record information page is displayed.
2.3 Delete Collaborative partners’ records
Exercise 2.3
2.4 Reject Collaborative partners’ records
Exercise 2.4
2 To reject a record, select the record then click Reject (Figure 51).

128
2.5 Displaying Collaborative partners’ records Status for
Institute Admin
The Institution Admin can display Collaborative partners’ records in
different stages as
published by him.
published.
Exercise 2.5
2 To view published records, click published from the left menu (Figure
52).
All published records are displayed where Institution admin can View.
3 To view records need to be published by Institution Admin, click to be
published from the left menu (Figure 52).
All records need to be published by Institution Admin are displayed.
Note: Institution admin has authority to add directly an event to the front
end.

Country Reports, Good practices, Link and other Modules
CCoouunnttrryy Report,GoodPractices,Linksand
RRSSSS Moodduulleess
administrators manage Country Reports, Good Practices, Laws and
Regulations, Links and RSS modules using back end interface
129

130

1- Country Reports Module
The back end system enables the system administrators to
Add/Update/Delete Country Report’s data. There are two types of users
responsible for manipulating Country Reports: Data entry administrator &
Institution Admin.
131
1. Add Country Reports’ records.
2. Edit/Delete Country Reports’ records that are added but not yet sent
to Institution Administrator.
3. Send Country Reports’ records to Institute Administrator.
Country Reports’ records from Data Entry and is responsible to:
1. Publish Country Reports’ records.
2. Edit/ View/ Delete and Reject Country Reports’ records.
responsibilities.

Admin. The following operations are carried by the Data Entry on Country
Report module.
132
1.1 Display Country Reports
Exercise 1.1
1. Login to back end interface using the data entry username and
password
Data entry home page will be displayed (figure 5)
The module main page is displayed (figure 11).
3. Click Country Reports.
The Country Report main page is displayed (figure 58).
Figure 58: Country Reports main Page
Published, to be published
Rejected and work in progress Add New

133
1.2 Add New Country Report
Exercise 1.2
1. Repeat steps 1 to 3 in exercise 1.1.
2. Click Add New.
The Country Report form page will be displayed (figure 58)
3. Fill the data in the displayed form, and then click Submit (figure 59).
The new report is added and users can view it in the country’s Front end.
Figure 59: Country Reports Add - Edit page

Figure 60: View/Edit/Delete/Send country report in work in progress state
Delete, Send, Add New view, edit and agrovoc
134
1.3 View/ Edit/ Delete a Country Report
Exercise 1.3
1. Repeat steps 1 to 3 in exercise 1.1.
2. To view report information, select the report then click view.
The report information will be displayed.
3. To modify data of a report, select the report then click Edit.
The Country Report form page will be displayed (figure59)
4. Change the required information in the form and click submit.
The report information is modified.
5. To delete a report, select the report then click Delete (Figure 60).
The report is deleted.
6. To send a country report to Institution Admin for approval, select the

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