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Utilities on social: Four crisis
tips for community managers
© 2015 Capstrat LLC
All Rights Reserved
Hurricane season and winter make you feel like this:
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
What will customers say during a storm?
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Opinion leaders may join the conversation
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Social Media
Community Managers
Everyone
Social media: The pinpoint
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
BE HUMAN
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
The ‘anonymous’ effect on social media
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
© 2015 Capstrat LLC
All Rights Reserved#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Engagement first
• Storm mindset = Engagement first, content second
• Consider adding signatures to responses “-HH” or
“-AW”
• Set a cut-off – respond twice, then take it offline
• Change up canned responses
• Use photos to show level of damage, progress
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
When in doubt, Linemen.
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
LEVERAGE INTERNAL EXPERTISE
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Your best friends: Subject Matter Experts
• Expand your definition of Subject Matter Expert (SME)
 No longer behind the scenes
 Keep your eyes out for social media SMEs
• Hand off some of the tough stuff
• Trust, but train
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Branded channels
PG&E and DE both have them – will pull images
© 2015 Capstrat LLC
All Rights Reserved
Branded channels
© 2015 Capstrat LLC
All Rights Reserved
Account takeovers
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved#CapstratStorm
DIVIDE AND CONQUER
© 2014 Capstrat LLC
All Rights Reserved
DIVIDE AND CONQUER CUSTOMER SERVICE
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
Create a plan for rapid responses
42% of consumers expect
service providers to respond to
customer service issues on social
media in 60 minutes or less.
Equip your social media customer
service team with key resources.
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
Important contact information
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
Relevant hashtags
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
Monitoring hand-off protocol
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
Power restoration resources
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
DIVIDE AND CONQUER YOUR AUDIENCE
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
Use social advertising to reach your customers
• Social advertising can help to expand the reach of your message
beyond your followers during a storm.
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
Use targeting to segment your customers
Social advertising gives utilities the ability to:
• Geotarget customers in specific zip codes or service areas.
• Send location-specific updates on outages or storm conditions.
• Ensure that customers don’t see messages that are not relevant
to their area.
#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved#CapstratStorm
© 2014 Capstrat LLC
All Rights Reserved
Use data to inform social ad targeting
• Use email databases and website retargeting to quickly get a
message to your customers on social media.
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved#CapstratStorm
COMMUNICATE EARLY AND OFTEN
© 2015 Capstrat LLC
All Rights Reserved
Scenario planning
Three to five different crisis
scenarios
Specific, plausible events
Response framework
• If A, then Z
• If two or more of A-E, then Y
Example messages and
spokespeople
Practice, practice, practice
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Protocol: Fail to prepare or prepare to fail
Identify a crisis team in advance
• One person with absolute decision-
making authority
• Spokesperson
Establish notification protocols
• Update frequency for customers, policy
makers, partners and the media
• Which channels for which stakeholders
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Information hub: Think mobile first
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Take it social: Pinned tweets and posts
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Maintaining or rebuilding trust post-crisis
• Visible leadership
• Tips for success:
• Respond quickly
• Take responsibility
• Communicate honestly and transparently
• Display compassion
• Listen and collect feedback
• Establish clear priorities
• Proactive, positive content and engagement
• Show, don’t tell
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
EXPERIMENT, ANALYZE, ADAPT
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Test multiple tactics on social media
How to measure social activities
during a storm:
• Experiment with different types of
content: What generates the most
engagement and positive responses?
• Use a dedicated hashtag to easily
track your posts and posts from
customers.
• Create campaign tracking URLS to
measure onsite behavior.
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Recap
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Thank you
#CapstratStorm
© 2015 Capstrat LLC
All Rights Reserved
Thank you
#CapstratStorm
Alison Whisenant
Account Manager, Social Media
awhisenant@capstrat.com
Hannah Harrill
Sr. Account Executive,
Public Affairs
hharrill@capstrat.com
Laura Brewer
VP, Account Director, Public Affairs
lbrewer@capstrat.com

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Utilities on social: 4 crisis tips for community managers

  • 1. Utilities on social: Four crisis tips for community managers
  • 2. © 2015 Capstrat LLC All Rights Reserved Hurricane season and winter make you feel like this: #CapstratStorm
  • 3. © 2015 Capstrat LLC All Rights Reserved What will customers say during a storm? #CapstratStorm
  • 4. © 2015 Capstrat LLC All Rights Reserved Opinion leaders may join the conversation #CapstratStorm
  • 5. © 2015 Capstrat LLC All Rights Reserved Social Media Community Managers Everyone Social media: The pinpoint #CapstratStorm
  • 6. © 2015 Capstrat LLC All Rights Reserved BE HUMAN #CapstratStorm
  • 7. © 2015 Capstrat LLC All Rights Reserved The ‘anonymous’ effect on social media #CapstratStorm
  • 8. © 2015 Capstrat LLC All Rights Reserved
  • 9. © 2015 Capstrat LLC All Rights Reserved#CapstratStorm
  • 10. © 2015 Capstrat LLC All Rights Reserved Engagement first • Storm mindset = Engagement first, content second • Consider adding signatures to responses “-HH” or “-AW” • Set a cut-off – respond twice, then take it offline • Change up canned responses • Use photos to show level of damage, progress #CapstratStorm
  • 11. © 2015 Capstrat LLC All Rights Reserved When in doubt, Linemen. #CapstratStorm
  • 12. © 2014 Capstrat LLC All Rights Reserved LEVERAGE INTERNAL EXPERTISE #CapstratStorm
  • 13. © 2015 Capstrat LLC All Rights Reserved Your best friends: Subject Matter Experts • Expand your definition of Subject Matter Expert (SME)  No longer behind the scenes  Keep your eyes out for social media SMEs • Hand off some of the tough stuff • Trust, but train #CapstratStorm
  • 14. © 2015 Capstrat LLC All Rights Reserved Branded channels PG&E and DE both have them – will pull images
  • 15. © 2015 Capstrat LLC All Rights Reserved Branded channels
  • 16. © 2015 Capstrat LLC All Rights Reserved Account takeovers #CapstratStorm
  • 17. © 2015 Capstrat LLC All Rights Reserved#CapstratStorm DIVIDE AND CONQUER
  • 18. © 2014 Capstrat LLC All Rights Reserved DIVIDE AND CONQUER CUSTOMER SERVICE #CapstratStorm
  • 19. © 2014 Capstrat LLC All Rights Reserved Create a plan for rapid responses 42% of consumers expect service providers to respond to customer service issues on social media in 60 minutes or less. Equip your social media customer service team with key resources. #CapstratStorm
  • 20. © 2014 Capstrat LLC All Rights Reserved Important contact information #CapstratStorm
  • 21. © 2014 Capstrat LLC All Rights Reserved Relevant hashtags #CapstratStorm
  • 22. © 2014 Capstrat LLC All Rights Reserved Monitoring hand-off protocol #CapstratStorm
  • 23. © 2014 Capstrat LLC All Rights Reserved Power restoration resources #CapstratStorm
  • 24. © 2014 Capstrat LLC All Rights Reserved DIVIDE AND CONQUER YOUR AUDIENCE #CapstratStorm
  • 25. © 2014 Capstrat LLC All Rights Reserved Use social advertising to reach your customers • Social advertising can help to expand the reach of your message beyond your followers during a storm. #CapstratStorm
  • 26. © 2014 Capstrat LLC All Rights Reserved Use targeting to segment your customers Social advertising gives utilities the ability to: • Geotarget customers in specific zip codes or service areas. • Send location-specific updates on outages or storm conditions. • Ensure that customers don’t see messages that are not relevant to their area. #CapstratStorm
  • 27. © 2014 Capstrat LLC All Rights Reserved#CapstratStorm
  • 28. © 2014 Capstrat LLC All Rights Reserved Use data to inform social ad targeting • Use email databases and website retargeting to quickly get a message to your customers on social media. #CapstratStorm
  • 29. © 2015 Capstrat LLC All Rights Reserved#CapstratStorm COMMUNICATE EARLY AND OFTEN
  • 30. © 2015 Capstrat LLC All Rights Reserved Scenario planning Three to five different crisis scenarios Specific, plausible events Response framework • If A, then Z • If two or more of A-E, then Y Example messages and spokespeople Practice, practice, practice #CapstratStorm
  • 31. © 2015 Capstrat LLC All Rights Reserved Protocol: Fail to prepare or prepare to fail Identify a crisis team in advance • One person with absolute decision- making authority • Spokesperson Establish notification protocols • Update frequency for customers, policy makers, partners and the media • Which channels for which stakeholders #CapstratStorm
  • 32. © 2015 Capstrat LLC All Rights Reserved#CapstratStorm
  • 33. © 2015 Capstrat LLC All Rights Reserved Information hub: Think mobile first #CapstratStorm
  • 34. © 2015 Capstrat LLC All Rights Reserved Take it social: Pinned tweets and posts #CapstratStorm
  • 35. © 2015 Capstrat LLC All Rights Reserved Maintaining or rebuilding trust post-crisis • Visible leadership • Tips for success: • Respond quickly • Take responsibility • Communicate honestly and transparently • Display compassion • Listen and collect feedback • Establish clear priorities • Proactive, positive content and engagement • Show, don’t tell #CapstratStorm
  • 36. © 2015 Capstrat LLC All Rights Reserved EXPERIMENT, ANALYZE, ADAPT #CapstratStorm
  • 37. © 2015 Capstrat LLC All Rights Reserved Test multiple tactics on social media How to measure social activities during a storm: • Experiment with different types of content: What generates the most engagement and positive responses? • Use a dedicated hashtag to easily track your posts and posts from customers. • Create campaign tracking URLS to measure onsite behavior. #CapstratStorm
  • 38. © 2015 Capstrat LLC All Rights Reserved Recap #CapstratStorm
  • 39. © 2015 Capstrat LLC All Rights Reserved Thank you #CapstratStorm
  • 40. © 2015 Capstrat LLC All Rights Reserved Thank you #CapstratStorm Alison Whisenant Account Manager, Social Media awhisenant@capstrat.com Hannah Harrill Sr. Account Executive, Public Affairs hharrill@capstrat.com Laura Brewer VP, Account Director, Public Affairs lbrewer@capstrat.com

Editor's Notes

  1. Sounds obvious and so simple, but it’s extremely important. As the community manager, you are at the front line for frustrated, worried, and tired customers. They want to complain but only because they want help and are seeking info. Unfortunately, the information you have to give isn’t that easy. It’s not easy to tell a customer that we don’t know when their power will return because they’re on a local distribution or tap line. No one wants to hear that they’re last on the list. But, they want the truth. It’s your job to give them that without making the situation worse. No easy task. Think about times when you’re frustrated with a company. One time, my power went off while I was on a community management shift for a utility. I was frustrated…. But, I knew exactly how many linemen were out there working and I knew how much the people on the other end of the line want to give me the answer I want to hear. Obviously most people don’t know that. And especially on social media, frustration gets the better of us. We have the relative anonymity of hiding behind a Twitter handle or Facebook page, and the company feels like one big anonymous group, allowing us to treat the people on the other end of a line, twitter account or Facebook page less like real people. It’s easier to think of these concepts with big consumer brands with which we all have experiences. I like to think about Starbucks
  2. It’s easy to attack a logo online, harder to attack a face and a name. When it comes to complex issues, deputize your subject matter experts on social media to handle the tricky conversations. An authoritative individual has more credibility on social media than a brand, and detractors are much less likely to be hostile. Just make sure to equip your SMEs with social media training and have a plan for when to drop the conversation if dialogue isn’t having a positive impact.
  3. Obvi it’s not hannah harrill on the other side, but your tone, posts, photos should all reflect a human personality, not just the brand. This might mean getting out of your comfort zone as far as content. It’s easy to attack a logo online, harder to attack a face and a name. When it comes to complex issues, deputize your subject matter experts on social media to handle the tricky conversations. An authoritative individual has more credibility on social media than a brand, and detractors are much less likely to be hostile. Just make sure to equip your SMEs with social media training and have a plan for when to drop the conversation if dialogue isn’t having a positive impact.
  4. Community managers spend most of our time thinking about proactive content. We build calendars, create eye-catching images, collect new content from different areas of the company, leverage events. But during a storm, you have to be ok with being reactive. You have to embrace being reactive. Because humans react when someone else has a problem. And to come out of a storm with better, stronger relationships
  5. It always works But the reason is because people know that there are real people out there in the cold or rain or wind working to get the lights back on.
  6. It’s easy to attack a logo online, harder to attack a face and a name. When it comes to complex issues, deputize your subject matter experts on social media to handle the tricky conversations. An authoritative individual has more credibility on social media than a brand, and detractors are much less likely to be hostile. Just make sure to equip your SMEs with social media training and have a plan for when to drop the conversation if dialogue isn’t having a positive impact.
  7. Expand your definition by bringing them out form behind the scenes Laura: usually these are the people I like to put on background with reporters, but in a crisis situation they can be even more useful publicly Hannah: also keep your eyes pealed for social media SMEs, or colleagues already interested and personally active. These people can be extremely useful especially during a storm. It’s also a great way to bring more people into the social media fold and get them excited about it internally
  8. Doing it well: PG&E and Duke Energy – it’s a program and has gotten back to
  9. Today, 42% of consumers expect service providers to respond to customer service issues on social media in 60 minutes or less – that expectation is heightened during a storm. Having a dedicated team with planned monitoring shifts ensures that someone is always on point to respond to questions on social media. Company social media policy Contact information Monitoring hand-off protocol Power restoration estimates Content management system Approved responses to FAQs Relevant hashtags
  10. Contact information
  11. Sandy: People sent more than 20 million Tweets about the storm between Oct 27 & Nov 1.
  12. Content management system – customer service or SMEs
  13. Jump in about how it’s also really good content to share
  14. As a storm rolls in, you never know exactly what you’re going to get. So with storm and all other crises, you have to expect the unexpected. But, that doesn’t mean you can’t prepare. A key component of your crisis plan and preparation should be scenario planning. While you’ll likely never see that exact scenario, the planning and drills allow the team to get more comfortable with response plans that can help inform reactions in an actual event.
  15. Often cell phones are the only source of information people have, so you have to think mobile first With limited character counts, you can’t give the full story in a tweet. One stop for key information in a crisis Mobile- and customer-first design and information Contact information and updates highlighted Easy navigation Responsive design Process graphics Multi-audiences, but customer first
  16. Keep most important info at the top of your feed: Contact information for affected areas Statement from executives Multimedia content