The document provides instructions for using the Gradebook feature in Infinite Campus. It discusses setting preferences, assignment marks, categories, creating and copying assignments, entering grades, creating student groups, and generating various reports from the gradebook. The key steps are to set preferences, create categories and assignment marks, then build the gradebook by adding assignments to categories and entering grades. Various reports can then be generated to view student and class data.

1. https://infinitecampus.warren.kyschools.us/campus/warren.jsp
Using Infinite Campus’ Gradebook
Revised July 2011
IMPORTANT: Click on the “Save” icon after every change that is made
Any box that appears with a red label is a required field and cannot be left blank
Step 1—Setting Preferences
☛ In the Section field at the top of the screen, choose the class and
period
☛ In the sidebar on the left-hand side of the screen, open the
“Admin” module and go to “Preferences”
Teacher
☛ Set the Preferences to your specifications.
o Note: Once this is set for the year it does not need to be changed unless you choose to make
changes.
Example:
Terms to understand:
 Hide Dropped Students: allows you choose
whether or not you wish to see the names of the
students who are no longer in your class
 Show Student Numbers: allows you to see your
students’ state ID number
 Show Student Pictures: allows you to see the
students’ pictures, if they have been uploaded.
This would be especially helpful at the
beginning of the school year while learning
students’ names.
 Invert Seating Chart . . . : allows you to
determine whether your seating chart is set up
back of the room to front, or front of the room to
the back
 to check attendance according to seating chart
instead of in alphabetical order. Checking this
option and printing out the attendance page for
each class would be a helpful addition to sub
folders.
 Use Canned Comments: allows you use
pre-determined comments. If this item is
not checked, then all comments must be hand-keyed into the comments section in Grading by Task.
 Default Standard Grading Task: allows you to set your Gradebook to always show the “Quarter” instead of
“Mid-term Progress” at the beginning of each grading period.
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2.  “Mass Assign to Multiple Sections”
allows you to apply your ‘Preference’
settings to other class sections instead
of individually by class section.
Setting Assignment Marks
☛ In the “Admin” module, select “Assignment Marks”.
☛ Click on “New” under the “Assignment
Marks” tab.
☛ Create a name.
☛ Enter the code for the score, the numeric assignment
for the code, the sequence order and check “Passing”
if it is a passing grade. Click “Save.”
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3. Step 2---Setting up Assignments
☛ Open the “Assignment” module
o Note: This module replaces the “Lesson Planner” module in the earlier version of Infinite
Campus. This is the only way to enter assignments into the Gradebook.
☛ Edit Teacher Preferences: the same as the preference settings in the “Admin” module. These
preferences can be set either place.
Terms to understand:
 Assignments List: returns you to the
main Assignments window
 Validate: allows a
teacher to share
assignment settings with
another teacher teaching the
same course
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4. ☛ Edit Grade Calc Options: (this replaces the features in the old “Lesson Planner” where the
Grading Scale and Weighting options were set)
Terms to understand
• Category: the “umbrella”
categories you will set up for your
grades (for example: total points,
tests, quizzes, homework, portfolio,
notebook, class participation, etc.)
 Set Grading Scale to “Numeric” in each of the “Term Quarter” and “Final Grade” rows.
o Note: If this is not set, then the gradebook will not populate correctly and current grade
calculations will not appear accurately in the student portal.
 Check “Weight Categories” if you want your assignment categories to count differently in your
grade calculations
 Check “Use score’s % value” if you prefer to calculate grades by percentages instead of points.
 Return to “Assignment List”
☛ Edit Categories
o Note: Assignments must be linked to a category. At least one category must be created
to begin the initial the creation of the gradebook so that assignments can be viewed.
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5.  Click on “Create Category”
Terms to understand:
• Weight: how much this will count
toward the students’ final average*
• Sequence: the order that you want
your groups to appear in your
gradebook. If you leave
everything at a “1”, then the
groups will default to alphabetical
order. If you want “Tests” to
appear in your gradebook first,
give it “1”; if you want “Quizzes”
to appear second, give it a “2”; if
you want “Homework” to appear
third, give it a “3”
 Exclude the category from
calculation: check this option if
you wish for the assignment to be
viewed but not be counted in the
grade calculation. This would be
usually used for activities such as
field trips, guest speakers, etc.
 Drop lowest score: identifies the
students’ lowest grade in this
category and drops it from being
calculated in the term grade.
This can be checked at
anytime in the quarter.
 Enter the name of the category and its weight for grade calculation. If you want all of your
categories to have equal weights, leave the weight set at the default setting of “0”.
 Under “Sections”, check the course section(s) for which you want to use the newly created
category.
 Under “Grading Tasks”, check ‘Quarter”. DO NOT USE MIDTERM PROGRESS.
o IMPORTANT: If “Weight Categories” is checked in the Edit Grade Calc Options
and “Weight” is set at “0” when setting up your Category, then the grades will not
calculate and grades cannot be posted.
 Select “Save Category” if you want to set up all of your categories before adding assignments, or
“Save & Add Assignment” to immediately add an assignment to the category.
 Click on the “Assignments” tab to return to the Assignments window.
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6. ☛ Create New Assignment
Terms to Understand:
 Name: the name of the
assignment
 Abbreviation: this is a
shortened version of the Name
and will appear in your actual
gradebook
 Active: show the assignment in
the portal as soon as it is created
 Hide: keep the assignment
invisible until it is actually
assigned, or until you wish for it
to be viewed in the portal
 Student Group:
rosters can be
subdivided so
that different
assignments can be
made to each group.
 Due Date: the date that the
grade is to be recorded
 Assigned Date: use if you have
a long-term project. This will
show in the portal for parents to
see
 Total Points: another way to
weight the grade; change this
factor if you have a grade that is
not based on 100 points
 Multiplier: another way to
weight your grades. A grade will
be counted as many times as you
set the number in the multiplier.
 Enter the name of the assignment, its abbreviation, and the due date. These are required
fields.
 (Optional) Click on the “Show Description,
Objectives, and References Fields” button. This will
allow you to enter information regarding the
assignment that would be helpful for lesson plan
documentation and links to outside references that
student may need to complete the assignment, or that
parents might find helpful for understanding the
purpose of the assignment or activity.
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7.  Click on “Grading Tasks” to choose which Quarter, and which category in which to
place the assignment, and to set the point value of the assignment.
Quarter 1
Quarter 2
Quarter 3
Quarter 4
o (Optional) Check “Marks” if you wish to only grade an assignment on a “Pass/Fail”,
“Completed/Not Completed” value
 Select “Save”, “Save & Score”, or “Save & Create New Assignment”.
o “Save and Score” allows you to immediately enter grades upon creating the
assignment.
 Click on the “Assignments” tab to return to the Assignments window.
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8. Save and Score Window
Terms to Understand
 T : Turned in; allows you to
notify parents and students that
an assignment has been
completed and submitted, but not
yet graded
 M: Missing; identifies that a
student did not turn in an
assignment. It is automatically
calculated with a value of “0” in
the gradebook
 L: Late; identifies that an
assignment was submitted after
the announced deadline
 I: Incomplete; assignment turned
in but not submitted in its
entirety
 Ch: Cheated; indicates that a
student submitted work that was
not their own. The original grade
will be viewed in the gradebook
and the portal, but it will be
calculated as a “0”.
 X: Exempt; identifies that the
student is not responsible for the
completion of the assignment
viewed in the portal and in the
gradebook. It is not calculated in
the grade.
☛ Copy Assignments
 Click on “Copy Assignments”.
 In the bottom portion of the window, check the assignment(s) you wish to transfer to another
course.
 In the left-hand box in the upper section, select the course in which the assignment has been
created.
 In the right-hand box in the upper section, select the course in which you want to copy the
assignment.
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9. ☛ Tree View
 Show the Categories and assignments in an outline form similar to the previous Infinite
Campus version
☛ To Enter Grades for Assignments
Option 1
 Click on “Assignments” module in the sidebar to pull up the assignment list
 Click on the icon to the left of the name of the assignment
 Enter grades
Option 2
 Click on “Assignments” module in the sidebar to pull up the assignment list
 Choose “Create Assignment”
 Create assignment; choose “Save and Score”
 Enter grades
Option 3
 Click on “Grade Book” module in the sidebar to pull up the gradebook
 Enter grades
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10. Step 3—Using the Gradebook
☛ Open the “Gradebook” module
The Gradebook will now start to look like the example below.
Grade Averages Categories Assignments
As grades are Enter the grades in
entered, When the grading
window is opened, the far right-hand
points and (gray) section
percentages final averages*
will will be posted in
automatically the center (green)
be calculated section.
in the far
left-hand When posting mid-
(yellow) term grades, the
section. averages will not
be seen in this
column.
*Note: Rounding of
grades is not always
accurate. You may
have to manually
adjust grades in the
“%” column.
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11. Posting Grades Using the Gradebook
☛ Open the Gradebook
☛ Right click (Windows machines) or Control+click (Mac machines) in the first empty cell in either
of the green columns
☛ Choose “Post Grades to other Task” and then the appropriate posting term
☛ Click “Save”
NOTE: When posting mid-term quarter grades, the green area will not populate. This area will only
populate when posting final quarter grades.
☛ Open “Grading by Task”.
☛ Choose the correct grading period and section.
☛ Manually adjust any averages and fill in any comments.
☛ Click “Save”
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12. Creating Student Groups
In the left-hand side bar, click on the “Student Groups” module.
A window will open that displays your
student roster. Click on “New” under the
“Student Groups” tab.
Create a name for your student group.
Drag the student from the master list on the left-hand
column to the group on the right-hand side.
Click “Save.”
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13. Creating Reports
In the left-hand side bar, click on the + beside “Reports” to
open the eleven (11) report options.
Aligned Assessments
This report allows the teacher to document assessments that are aligned with the state curriculum
standards. This report will only generate correctly if the teacher has set up assignments in the Lesson
Planner and selected the state standard that correlates with the assessment.
 Open “Reports”
 Click on “Aligned Assessments”
 Select the desired options and students
 Click on “Generate Report”
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14. Attendance Register
This report gives a summary of the class attendance in a spreadsheet format with absences
marked as excused or unexcused. The report should generate from the attendance clerk’s database.
 Open “Reports”
 Click on “Attendance Register”
 Select the desired grading period
 Click on “Generate Report”
Example:
Attendance Summary
This report generates a summary of the students in each class section in a table format. It shows
each student’s absentee record by grading period.
 Open “Reports”
 Click on “Attendance Summary”
 Click on “Generate Report”
Example:
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15. Blank Spreadsheet
This report creates a class roster in a spreadsheet format to record miscellaneous information.
This spreadsheet is recommended as an addition to the teacher’s substitute folder for the substitute teacher
to record attendance.
 Open “Reports”
 Click on “Blank Spreadsheet”
 Select the desired options and students
 Click on “Generate Report”
Example:
Gradebook Export
This report allows the teacher to export their gradebook into Excel or html format for inserting
into other applications. This report is not one that would have much practical application for the
classroom teacher.
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16. Missing Assignments
This report allows the teachers to generate a list of assignments that students have not completed.
In order for this report to generate correctly, the teacher needs to flag the appropriate assignments as
“Missing” in the gradebook. This report is useful for parent/teacher and student/teacher conferences as
documentation for any necessary make-up work.
 Open “Reports”
 Click on “Missing Assignments”
 Select the desired options, students,
and grading period
 Click on “Generate Report”
Example:
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17. Portal Usage Roster
This report allows the teacher to see how often during the previous four weeks of the specified
date that the students are accessing their Infinite Campus account and checking their grades.
 Open “Reports”
 Click on “Portal Usage Roster”
 Select the desired ending date
 Click on “Generate Report”
Example:
Roster Label
This report generates mailing labels specific to the class roster. The report is generated from the
attendance clerk’s database.
 Open “Reports”
 Click on “Roster Label”
 Select the desired options and
students
 Click on “Generate Report”
Example:
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18. Section Summary
This report creates a paper copy of the teacher’s gradebook. While Infinite Campus does a
backup of data every 24 hours, this report is a good backup for any “user error” mistakes. A report
generated at the end of each grading period and filed in a secure location is highly recommended.
 Open “Reports”
 Click on “Section Summary”
 Select the desired options,
students and grading period
 Click on “Generate Report”
Example:
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19. Student Summary
This generates a report of the students’ assignments, assessments, and scores. This report is
valuable for parent/teacher conferences and as a progress report for students. This report can get generate
for individual students or for an entire class.
 Open “Reports”
 Click on “Student Summary”
 Select the desired options and
students
 Click on “Generate Report”
Example:
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20. Teacher Schedule
This report documents a teacher’s class schedule. It is recommended that a copy of this report be
included in the teacher’s substitute teacher folder.
 Open “Reports”
 Click on “Teacher
Schedule”
 Click on “Generate
Report”
Example:
For further practice and review, the following resources are available:
https://infinitecampus.warren.kyschools.us/preview/warren_preview.jsp
New Tools for Teachers 1: Assignments Tool Workflow
http://www.youtube.com/watch?v=-tdtUV19p5M
New Tools for Teachers 2: Student Groups
http://www.youtube.com/watch?v=ixd9tRaRrKE
New Tools for Teachers 3: Daily Planner
http://www.youtube.com/watch?v=S8v8K0_y648
New Tools for Teachers 4: Copy Assignments
http://www.youtube.com/watch?v=ub3mVrkvypY
New Tools for Teachers 5: Assignment Marks
http://www.youtube.com/watch?v=xxAYRKjxUM8
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