An anonymous trucking company in the oil & gas industry faced challenges such as unreliable safety reporting and high costs associated with paper documentation. They adopted the GoCanvas mobile platform, enabling real-time data reporting and proactive safety measures, leading to a 100% increase in daily audits and $36,000 in annual savings. This transition allowed for improved accuracy in data collection and efficiency in operations, transforming the company's approach to safety management.

1. CASE STUDY
Anonymous Trucking Company - Oil & Gas Industry
The Problem
Lack of Safety Reporting
This company, that choose to
remain anonymous, offers trans-
portation services for the oil & gas
industry in the southeast United
States. They sought out a mobile
based solution because of the fol-
lowing factors::
• Lack of a reliable safety report-
ing for their trucks, crews and
clients
• Lost, misplaced, and Illegible
paper documents
• Thousands of hours lost to
manually compiling data for
reporting
• High cost of order paper,
printing, and storing
The Strategy
Transition to a Mobile Platform:
GoCanvas Senior Mobile Application Consultants worked with this trucking
company, to deploy a system that could be rolled out across all safety supervisors in
the company. Without the help of any IT resources, they were able to develop a new
safety program based around the GoCanvas platform. This included the
implementation of:
• Safety & equipment based audit forms for specific departments
• Pre-populated dropdowns for projects and employees to
prevent reporting errors
• Integration of their GoCanvas database to Quickbase
With their new mobile forms, the company supervisors no longer have to chase down
trucks to retrieve vehicle inspection reports. Every crew is now able to submit their daily
field/truck audit from wherever they are, and their supervisor gets alerted in real-time.
Their integration with Quickbase then pulls the information that was submitted from
the field and quickly analyzes it to start identifying trends. This ability to see and create
reports in real-time has allowed the company to become more “proactive” when it comes
to safety, instead of waiting for a major accident to happen and reacting to it.
The Results
Improved Job Performance
Since implementing the GoCanvas platform, the managers at at the trucking company
have seen a 100% increase in the number of daily audits completed and received. A
manager at the trucking company commented that “Before GoCanvas, we relied on
man-agers and mechanics to tell us how the trucks were performing. Today, we can
report 24/7 on the conditions of the trucks.” Across the board, they have seen a net
return of 90 hours in productivity saved since instituting GoCanvas.
Improved Accuracy of Data
By implementing mobile forms that pre-populate with driver names and locations, no
longer are the days of receiving paper forms that are misspelled, missing information, or
are illegible. By eliminating paper from these specific processes, the trucking company
is saving upwards of $36,000 annually.
Rapid Reporting & Integration
With the GoCanvas platform, the trucking company now receives all their daily audits
on time, when they need them. They schedule automated .CSV reports that allow
them to easily view what is happening on a daily, weekly, and quarterly basis. They
have even integrated their GoCanvas database into their existing QuickBase system to
further ana-lyze their data in real-time. This real-time data reporting and analysis has
allowed the trucking company to become more streamlined and overall more efficient.
A manager at the trucking company commented that, “No longer are we waiting for the
drivers to come in to report an issue. We now know ahead of time and have a solution
ready to go. We went from being reactive to proactive.”
info@gocanvas.com
(703) 436-8069
@GoCanvas
We are able to constantly
adjust to our environment
with GoCanvas.”
GoCanvas is a mobile platform that
makes it simple for any business to
automate how work is done, replacing
outdated process and expensive
paperwork. The App works on all
smartphones and tablets, helping
companies easily collect information
across their orga-nization, share it
instantly with others and gain real-time
insight on their business operations.
“
Increase
20 to 100 audits per day
Hours per month
major retail accounts serviced
90100%
Saved annually
annually by eliminating paper
$36,000 $795,500 Savings
in Labor, Time, and Materials