The document provides suggestions from the Greek team for the upcoming COMENIUS ESR project meeting in Istanbul, Turkey from April 9-12, 2013. It outlines 1) developments so far on various tasks, 2) a proposed agenda for the Istanbul meeting including presentations, workshops and activities, and 3) further issues to discuss such as future meetings. The agenda proposes country presentations on April 10th, a workshop that afternoon on producing radio shows, and a treasure hunt game and live broadcast on April 11th. Open communication and student involvement are emphasized.

1. Turkey Meeting and Developments for COMENIUS ESR project
Suggestions by the Greek Team 12/3/2013
First of all , we would like to thank our Istanbul partners for their excellent work to prepare the
meeting 9-12 April 2013 in Istanbul. In order to make the Istanbul meeting, a wonderful
experience and a fruitful gathering, here are some suggestions for three main issues which
need our attention for the Meeting:
1). Developments so far
2). Agenda for Istanbul meeting
3). Further issues such as next meetings.
Analysed further below.
1). DEVELOPMENTS
in 2nd February, we raised the following issues and we had the following developments in each
one:
● LOGO CONTEST:
PROGRESS: We need to decide the very final LOGO after the changes that the
winners of the contest, the Czech Team has suggested. So far, I have no
information of the final result (if any).
● Mid term evaluation (QUESTIONNAIRES):
PROGRESS: the questionnaires for students and teachers were distributed to all
partner countries. Each country will conduct the survey and summarise the
results, both for students and teacher. The results will be presented in Istanbul
meeting.
Assigned tasks:
● Etiquette for using the Web Radio : assigned to Turkey and Bulgaria in collaboration.
PROGRESS: Already finished and submitted to Twinspace. It will be presented
at, Istanbul Meeting , 9-12 April 2013
● WIKIA (wikipedia for Web Radio for European School Radio): suggested by NORWAY
and assigned to Belgium and Norway (in collaboration), ready and presented at
Germany meeting 2-5 June 2013.
PROGRESS: This is already progressed and Quinten (Belgium) along with Ola
(Norway) have suggested a specific wiki project , check here... http://european-
school-radio-comenius.wikispaces.com/ We may need to further discuss this,
how to utilise it and make it practical an usefull to our students.
● Turkey, to organise the Next Meeting -

2. PROGRESS: Already in progress. Discussed later in “ 2).”
● German team to organise again Twinspace and present/teach us a new/better way to
use it.
PROGRESS: Steffi and the German Team have already done a work on that,
and they can discuss further during the meeting.
● ‘Lisboa Interviews Audio Show’:
PROGRESS: Portugal team (thanks Octavio) finalised the audio file of the
interviews conducted by students in Lisboa. This was sent to us and must
organise a day to be played. Please suggest a day you can listen to the show.
● Mid - Evaluation of the Project (Questionnaires).
PROGRESS: No country suggested to help to put the questionnaire online,
therefore ALL countries must conduct and analyse/summarise the results and
present in 10 minutes presentations.
● „RADIO COMENIUS EUROZONE‟
PROGRESS: implemented: Greece on esradio.mysch.gr program/schedule.
Daily, 18:00 German time, on http://esradio.mysch.gr
● Comenius Radio Shows and other Publications on ESRadio:
PROGRESS: Already started and Turkey will show us the results in istanbul
Meeting.
● COMMUNICATION MEDIUM -
○ I personally faced problems in communicating with many partners since I usually
have very little response to the emails. In fact, some said they had problems in
the mailing list , but all has been resolved (hopefully). I can only assume this
since many had not replied to the “urgent” reply email I have sent to check the
list!
○ In addition, most of the partners had made no comments on the 2nd February
report, and also no reaction to the suggestions we (greek team) have made
there, eg. to take on board the online survey. I hope this lack of reaction to the
specifities does not mean reluctance to response.
○ In addition, for the SHOWS/BROADCASTS we did not have the response to the
decided 60 minutes per month, for each country. It is explained below.
● RADIO COMENIUS EUROZONE SHOW-TIME at European School Radio
(http:esradio.mysch.gr/) : Daily at 18:00 German, Italy, Czech, Belgium, Italy (19:00 Bulgaria, Turkey,
Greece, 20:00 Portugal). Each country presents 60 min monthly (either as one broadcast or 10 min x 6) to
be put in the specific zone. Keep in mind that the SP suggested to create shows for individual subjects also
(history, local history , languages, etc). DEADLINE for first show 11 February 2013 subject LOVE and Saint
Valentine! But, please feel free to send anything else YOU want (eg Belgium for their great world festival).
PROGRESS: we had very little response for the VALENTINE day by the
partners and of course this is explained partly due to the holidays. Also, we

3. remind you that in MARCH (and for the rest of the months until June) we all
need to prepare shows as described above and decided by all of us in the
Portugal meeting. If this project is all about
important thing, this is producing Shows!
2). Agenda for Istanbul meeting
According to the Submitted Proposal, at the Istanbul Meeting we must:
Turkey meeting → “
● “Have Web Radio up and running;” DONE
● Do “SKYPE teleconference;” DO YOU WANT IT? Please Reply
● “Update manuals/brochures;” MUST BE DISCUSSED AND ASSIGNED
● “Discuss improvements on the web radio operation,
website and broadcasts on;” MUST BE DISCUSSED AND ASSIGNED
Among other, the Istanbul team organised accommodation and host families, sent a
draft programme, organised a welcome and farewell dinner, and also visits and
transportation to locations and exhibitions/museums. For the two working meetings, the
Greek Team suggests (needs to be discussed, {dear Salih, I know that your remark “Nikos
will decide what to do this day” on your Draft Programme, comes from trust and good will to
us/me but this remarks can be taken wrongly or misunderstood! so by me, “Nikos will only
suggest what to do this day”}) the following:
○ Wednesday, 10 April 2013 – School Day
After the Welcome activities at school and Opening of the meeting by the Turkish Team
-who will chair the meeting- with their own agenda (including presentations of the
Countries {dear Salih, let us be more specific what to present} :
A comment on country presentations: According to Turkish team draft programme it
allows us only 30 minutes for country presentations. We suggest that we start the
Country presentations at least 15 minutes earlier, (10:15). In addition, let us be specific in
our presentations, namely not loose time making general presentations of the countries,
but concentrate on presenting themselves (studens/teachers) and also their experience
they had so far with the project and their expectations. Therefore, 3-5 minutes per
country. Only live/verbal presentation. No need for powerpoint presentations.
a. 11:00 - 11:15
A. The project coordinator (Greece) presents -in a snapshot-, the progress of the project
so far and the obligations for the current meeting and until June 2013: contractual
obligations, open issues and challenges, success stories, positive developments in the
copyright issue, general organisation and communication issues, contractual obligations
until June, next meetings, the broadcasts and shows for partners and the Comenius
Euro Zone (18:00 German time) on http://esradio.mysch.gr. ALL present (student and
teachers)

4. b. 11:15-12:50
B. The meeting organisers provides a WORKSHOP on how to work for a
show/broadcast in a „full circle‟ : how to organise a show team, choose a „name‟ or
theme/subject of the show, how to record (software), choose the right audio
compression format (.mp3), how to submit the file on Dropbox, how to make a POST
announcement, how to set a LIVE SHOW, etc. This can be organised by all partners ,
and each partner can take one piece of the above and explain to others. Students are
suggested to get involved in this workshop. The Turkish Team can organise this.
(GERMAN)We do have an “expert” who would give a workshop for beginners on
AUDACITY (basic functions, tools, how to cut and save documents) if there is a need.
Material: computers, microphone, headsets (1-2 students could work on one computer),
(GR-please read below, how to do this), but countries also can contribute to any of the
above.
If we have a Laboratory large enough to split in mixed (countries) teams (organised by
Istanbul Team) , we may want to make a 10 to 15 minutes show as an example, using
ALL the above.
The Greek Team is welcome to help in any stage of the above and clarify issues before
the meeting and during the meeting. If we choose to do this, please ask for more advice
on specific issues. For the above, we suggest that ALL are present and involved.
C. --> IMPORTANT: Of course, coordinators/teachers from each country can have
a meeting in parallel for the organisation. This implies, that each country will have
at least one teacher with the students to help with the shows.
“DETAILS ON WORKSHOP” how to organise
1. We need one large computer room/laboratory to organise the teams and work.
Computer room must have at least 6 computers (ideally laptops) installed
● AUDACITY, LAME MP3 codec
● Headphones (double if possible-for 2 persons) and microphone of course
● Internet Access for Youtube and youtube downloader
● Dropbox Access
2. We also need, 2-3 (or more) seperate quiet places so that the teams can record efficiently.
These places must have the necessary laptops/PC with the configuration descripted above.
3. Each team comprises of 1-2 teachers and 6-7 students in mixed country group
4. They need to spend 30 minutes
● to decide the theme/subject of the show and
● write down the text of the show, (mentioning the songs in specific order also).
● to allocate the roles and write them down, namely
○ the presenter ,
○ the recorder, the editor,
○ the DJ (responsible of the music),
○ the writer of the post/announcement description of the show

5. 5. Teams must be able to record in the quiet places and someone must be in charge of the quiet
rooms to give priority to teams to record. Each team cannot spend more than 15 minutes eams
must be back the latest at 12:00 in the main laboratory to continue with the editing.
6. At this point, the German team will have a timeslot of 15 minutes to make the AUDACITY
presentation for begginers and then help each group to finalise the editing.
7. Each team will upload the final show on Dropbox, designated folder
(Comenius/Istanbul_Meeting). Each team must have/carry a USB flash stick, in order to copy
the files also.
8. Shows will be played at 19:00 the same day on esradio.mysch.gr and if the blog is ready (by
the turkish team) they will be uploaded on demand.
● Thursday, 11 April 2013
09:00 - 11:00 TREASURE HUNT GAME, organised by the Belgium team (Isle
Snauwaert, Quinten Craen and students)
● 11:00 : Coffee break for teachers and students
● 11:00 - 12:00 Teachers’ meeting to discuss next meeting and other open issues.
● 12:00- 13:00 Live Broadcast from the school ESR Server.... It is very important,
that the show must be organised well. We need the following group:
● A responsible to set up the technicalities (The greek team).
● MUSIC ready, prepared and organised (DJs). We need one or two students.
● PRESENTERS we need at least 3-4 presenters overall.
● Schools must be ready to LISTEN to the LIVE show . Please promote to your listener.
WE MUST ORGANISE THE TREASURE HUNT GAME AND THE LIVE SHOW
BEFOREHAND. THE TURKISH TEAM MAY TAKE THE LEAD PLEASE.
PLEASE SUGGEST here or at any point you want to....
3). Further issues such as next meetings.
Discussing next meetings, etc.
● Exhibition and / or conference at school or local community facility; Exchange of views
on the project work with school / local community; Evaluation (questionnaire and
discussion) of first year of the project (all partners together);
● Germany meeting → Presentation of the results of the project development; Interviews
and a questionnaire; To monitor and evaluate the first project's year;→ Common
evaluation of the first project year (questionnaire and discussion). Accommodation and
hosting families, travelling, activities and other issues.
● 1st Year Project Report by each country submitted in June-July 2013 to the NA of our
countries.
Please Suggest other issues here.

6. Topics we (GERMAN team) would like to discuss with everyone in Istanbul:
COMMUNICATION
- As for us it would be desirable to experience an exchange between students and
teachers - not only during the meetings, but also while we are back home. So, we thought
one way of initiating communication with one another could be creating common
broadcasts (less frequently). One school would be responsible. (next time another school
would be in charge) What do you think?
* Excellent idea, but needs more organisation. We can discuss this in Istanbul on
Thursday after the Treasure Hunt ? (greek team)
WORK WITH THE STUDENTS AT HOME
- How are your students enjoying the project so far? (Let’s exchange/ talk about tips,
tricks, problems: enthusiasm/ motivation; What do you do about public relations for the
project in your area etc.)
Madlen, Steffi, Valérie
(*we fully support your topics, let us discuss them as we said on Thursday after the game,
-GR team)
IF YOU WANT A SKYPE MEETING , PLEASE LET US KNOW OTHERWISE
PLEASE PASS (no need to trouble if you do not want it).