This document discusses Dropbox Business as a document collaboration platform for accounting firms. It begins with an overview of common challenges firms face such as inconsistent documents, difficult sharing of large files, limited storage space, and messy document organization. The presentation then demonstrates Dropbox Business features like file version history, sharing options, team folders and integration with other apps. It highlights how Dropbox provides security features like encryption, privacy policies and compliance certifications. Finally, it discusses the potential ROI for firms through increased productivity, IT efficiencies saving costs, and better protecting client and company information. The document concludes with suggested next steps for firms to review current systems and consider deploying Dropbox Business in phases.

1. 8/28/2018
Dropbox Business: A more secure, high
performing document collaboration platform
Prepared for ISCA TechCountx (part of SAAC)
Koh Su Hock
Head, Local and Partner Business
Dropbox Asia

2. Agenda
 Document management & collaboration challenges
 Demo-time!
 Fundamental Differentiation: DBX Trust & Security
 How DBX delivers ROI to you
 Possible next steps

3. Typically faced during an audit, advisory, filing cycle with clients
SMP/Larger Firms: Challenges of document management
Consistency: Many versions of same
document + everyone editing their
own version
Difficult to securely sight, collect &
share documents esp. large files
Run out of PC storage space
often
Slow downloads + uploads,
depending on bandwidth
Smart & Selective Syncs
(only what you need)
Cloud Performance:
Best-in-class SYNC app
(Unlimited) Version History
Multiple Access Notification
(via Badge)
Simple, Secure, Fast
ways to share (internal +
external)
Messy to manually sort and
categorize vast volumes of docs
Team Folders
Integration w/ Practice Manager
Apps

4. DEMO-Time!
Let’s welcome Mei Xuan
Pre-sales Architect specializing in Dropbox

5. DBX Features: gives Acct/Audit/Advisory teams tools to solve
enterprise-type challenges
● DBX Platform
● Third party
integrations
● Dropbox Badge
● Security integrations
● Enterprise mobility
management (EMM)
● Integration and
development support
Best-in-class integrations
● Cross-platform
support
● Offline folders
● Team folders
● Smart Sync
● Version history
● Deletion recovery
● Full text search
● OCR
Centralize team activity
● Admin Console
● Granular access
controls
● Remote device wipe
● Two-factor
authentication (2FA)
● Single Sign-On (SSO)
● User lists/company-
managed groups
● Audit log
● Centralized billing
● Account capture
● Network control
Enterprise-grade security
● Dropbox Paper
● Showcase
● File previews
● Commenting
● Annotations
● Secure links
● Notifications
● Viewer info
● Viewer history
Work better together

6. Are cloud services (generally),
and Dropbox specifically
1. Secure
2. Private
3. Compliant

7. Powered by uniquely more secure architecture
• Architecture
• Multi-layered security
• Separated file data and
metadata
• 4MB blocks distributed
• Privacy
• All Dropbox passwords are
triple layer protected
• EFF highest 5 star privacy
rating (6 years in a row)
“Who’s got your back”
• Other features to prevent
“man-in-middle” attacks
SSL/TLS
SSL/TLS
Storage Servers Metadata Servers
Storage Service
File data stored in encrypted blocks
Metadata Servers
Name
Import Document
Location
/files/work
Last changed
09/03/13
File type
.DOC
Etc.
Stores information about
your files but not the files
themselves
Database
Notification Service
Processing Service
Encryption and application service
Multiple Devices

8. Security is the
foundation of
Dropbox
Business
Bank-level encryption
At rest (256-bit AES)
In transit (SSL/TLS)
Best-in-class security partner
ecosystem
75% of teams use DBX platform to link to third-
party solution
2B API call/day
Compliance and certifications
SOC2/SOC3
ISO 27001, 27018
HIPAA/HITECH support

9. Privacy
policies
Transparency report

10. Security concerns for Audit/Advisory Firms
Management / Partners
- Client information confidentiality
- Data integrity
- Possible info “leakage” pre / during / post project
- Staff turnover
IT
- High-availability, Back-up, Ransomware protection
- Multiple sites → Replication of hardware & software
Infra Costs
1. Office productivity suite
2. AV & network security
3. File server / NAS
4. Back-up software
5. Dedicated secured ‘FTP’
6. Ransomware recovery
(accrue costs or MSS subscription)

11. Dropbox ROI
Performance and
reliability at scale
Open collaboration
platform
Ease of use drives
adoption
Foundation of
security
Two account
Team folders
Smart Sync
Best-in-class sync
Global points of presence
No file size limits
Dropbox Paper
Extensive partner ecosystem
Microsoft Office 365 integrations
Magic Pocket
Admin Console
User lifecycle
Market your firm
more effectively
IT efficiency, save $
More Staff
Productivity
Compliance: protect
Client & Company info

12. Possible next steps
for SMPs
Local
Assistance
Review
your current
doc mgmt
systems
Set up
workflow
processes
Consider
data
migration
approach
Deploy and
train staff
(in phases)

13. Thank you!