This document provides instructions for teachers on accessing and using the TPM (Teachers' Professional Management) system. It explains how to log in to TPM using your username, which is your last name and first initial. It then provides directions for sorting students by grade, adding new students, and entering and finalizing literacy data for each student. The document also includes troubleshooting tips for accessing finalized records, making changes to locked records, and deleting records.

1. TPM Information (October 2013)
Accessing TPM
1. Go to GSSD Home page
2. Scroll down to Staff Links box on the right hand side
3. Click on TPM
Logging In
Your username is your lastnamefirstinitial (e.g. brownj)
NOTE: If your username doesn’t work, tryyour first initial and last name (e.g. jbrown) or try
adding the #1 to the end of your username (e.g. jbrown1 or brownj1)
Your password is gssd (unless you have already changed it)
NOTE: If you have not yet changed your password, please do so ASAP.
NOTE: If you have switched schools or are new to GSSD, please email Jhonnette
Principe @ Tech Services and include your name, school and grade.
Sorting Your Data
In order to work with your grade, start at the main student listing page. Select Grade from the 3rd
drop down menu below Fountas and Pinnell.Check the box with the appropriate grade. Then click
on Search beside the window. This will create a list that has only students in this particular grade.
Use the Previous and Next Buttons in the top left corner to navigate between students.
*Please Note: Grade 1 teachers: You will need to add your students individually, please see the next
section.
Adding New and Grade 1 Students
Click on Add Name (on the main student listing page).
Enter student’s last name and click on search. Select student from list.
Adding New Data
1. Selecta student by clicking on their name.
2. Filling in STUDENT INFORMATION
Go to the Integration tab in the top right hand corner and select Import Data. This will
automatically fill in the school, gender and grade fields.
Please remember to add Classroom Teacher in the following format first initial – period –
surname with NO SPACES between (e.g. J.Brown)
Fill in remaining fields (See helpful hints on next page).
4. Filling in LITERACY DATA
After you have entered all fields, you will need to select the Finalized button (located below
non-fiction). This button will save your data by locking the record.
If a field has been missed, the system will prompt you to complete that specific field before you
can finalize the record.When the record is successfully finalized a checkmark will appear in the
Finalized box and your screen will be redirected back to the Student Information tab.
5. Select Return to Listing (top left hand of screen) or Home tab (top right hand side of screen) to
return to the main student listing page

2. TPM Information (October 2013)
TROUBLESHOOTING
1. Accessing a finalized record (Read-Only)
- Select the student whose record you want to access.
- Go to the Recordstab (top right hand corner) and select Record History.
- Select the record you want to view by clicking on the description title.
Note: This is a read-only version of the record and you will not be able to make changes.
2. Making changes to a locked record
- Select the student whose record you want to access.
- Go to the Records tab (top right hand corner) and select Record History.
- Identify (do not click) which record you want to edit (refer to dates).
- In the first column, select the third icon (Edit Record History). It is the notepad and pencil visual.
- Click on the icon and a new window will open.
- Select 'Active' from the record status drop down menu. Then click save.
- This will take you back to the record history page. The record status will now state active.
- Select the record you want edit by clicking on the description title.
- Once you have made the necessary changes, click on the finalized button to save.
2. Deleting a Record
*If a record has been created in error or has no information, follow these steps to delete the record
- Select the student whose record you want to access.
- Go to the Records tab (top right hand corner) and select Record History.
- Identify by placing cursor over (do not click) which record you want to delete (refer to dates).
- In the first column, select the first icon (Delete). It is the red x visual.
- This will delete the record.
Note:This action will permanently delete the record.
Helpful Hints:
Descriptors Explanations
First Nations or Métis
Click on the box if the student is self-declared as noted by parents/guardians on
the school registration form.
English as an Additional
Language
Click on the box if Carol McCullough (EAL Co-ordinator) has assessed the
student.
SST Support for Reading
Click on the box if the student is receiving SST support for reading and/or has a
record of adaptations in the classroom.
Diagnosis or IIP Click on the box if the student has a diagnosis and/or is on an IIP.
Leveled Literacy Intervention Click on the box if the student is currently receiving LLI intervention
Retention Click on “Yes” if the student has been retained.
Attendance
Click on “Yes” if the student has missed 20% of school days as of the testing
date or has a history of attendance problems