The document provides a functional specification for a cheque printing project in SAP. It outlines the business need to automate cheque payments through SAP to streamline operations. Currently, cheque printing is available in an older SAP version. The project aims to incorporate the functionality in an upgraded version. It describes copying the standard SAP cheque form and print program, then modifying fields as per the provided layout. It also provides details on required data, form design, and the conversion process logic.

1. Functional Specification
Project Saarthi-Enabler to Business Transformation
22nd Nov 2013

2. TATA Power-Saarthi Project
Functional Specification V1.0
Document Control
Revision History
Date
25.11.2013
Version
V1.0
Author
Renu Bhasin
Description
Cheque – HDFC Bank
Distribution
Name
Title
Document Version
Date
Approval Signatures
Name
Title
Document
Version
Signature
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Date
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3. TATA Power-Saarthi Project
Functional Specification V1.0
Table of Contents
1. <SECTION 1>.......................................................................................................................................... 4
1.1 <SUB SECTION>.................................................................................................................................. 4
1.2 <SUB SECTION>.................................................................................................................................. 4
2. <SECTION 2>.......................................................................................................................................... 4
2.1 <SUB SECTION>.................................................................................................................................. 4
3. GENERAL REQUIREMENTS................................................................................................................. 4
3.1 BUSINESS DRIVER .............................................................................................................................. 4
3.2 CURRENT FUNCTIONALITY .................................................................................................................... 4
3.3 DESIRED FUNCTIONALITY ..................................................................................................................... 4
3.4 ASSUMPTIONS...................................................................................................................................... 4
3.5 CONSTRAINTS...................................................................................................................................... 4
3.6 PERFORMANCE CRITERIA...................................................................................................................... 4
3.7 APPLICATIONS AFFECTED ................................................................................................................... 5
4. REQUIRED DATA................................................................................................................................... 5
4.1 INPUT DATA......................................................................................................................................... 5
4.2 OUTPUT DATA...................................................................................................................................... 5
4.3 DATA MAPPING.................................................................................................................................... 5
4.4 LEGACY FILE DETAILS.......................................................................................................................... 6
5. FORM / REPORT DESIGN...................................................................................................................... 6
5.1 GENERAL............................................................................................................................................. 6
5.2 SELECTION CRITERIA............................................................................................................................ 7
5.3 OUTPUT LAYOUT.................................................................................................................................. 9
6. CONVERSION / INTERFACE DESIGN................................................................................................... 9
6.1 GENERAL............................................................................................................................................. 9
6.2 DEPENDENCIES.................................................................................................................................. 10
6.3 SCHEDULING CONSIDERATIONS........................................................................................................... 10
7. ENHANCEMENT / MODIFICATION DESIGN.......................................................................................11
7.1 GENERAL........................................................................................................................................... 11
7.2 REQUIRED SCREENS.......................................................................................................................... 11
7.3 SCREEN LAYOUTS.............................................................................................................................. 11
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4. TATA Power-Saarthi Project
1.
<Section 1>
1.1
<Sub Section>
1.2
<Sub Section>
2.
<Section 2>
2.1
Functional Specification V1.0
<Sub Section>
3.
3.1
General Requirements
Business Driver
Describe the business need and/or justification for the function.
For day to day Business operations, cheque payments are made on huge basis. Business requires
the cheque payments is to be printed automatically through SAP system which will help to
smoothline the Business operations and help in time consuming.
3.2
Current Functionality
Describe the current functionality.
Curently the functionality of cheque printing is available in SAP Ver ECC 5.0. Since SAP is
reimplementing to latest ver. ECC 6.0 ( EHP7 ), the cheque printing program is to be incorporated
in the new SAP version.
3.3
Desired Functionality
Describe the desired functionality.
The Standard SAP Form ( F110_PRENUM_CHK) and print program ( RFFOUS_C ) is to be
created as ‘Z’ and then the modifications of Cheque fields is to be set as per the layout provided by
Business.
3.4
Assumptions
State assumptions made that would impact development, test, and/or implementation of this
solution.
NA
3.5
Constraints
State any business or system constraint that will hinder development.
3.6
Performance Criteria
Identify any system performance criteria that must be met.
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5. TATA Power-Saarthi Project
3.7
Functional Specification V1.0
Applications Affected
List of the application areas being changed or affected by this design.
SAP Module
Impact/Change Description
NON-SAP
System
Impact/Change Description
4.
Required Data
4.1
Input Data
Describe the data required to support the development. Where possible include input field definition
(Structure or Table Name, Field Name, Field Description, Format, Values). Include this information when
there is no data mapping or corresponding legacy data file.
From System
Name
Field Name
4.2
Structure
or
Table
Name
Structure or Table Location
Field Description
Expected
Volume
Format
Values
Output Data
Describe the data created from this development. Where possible, include output field definition
(Structure or Table Name, Field Name, Field Description, Format, Values). Include this information when
there is no data mapping or corresponding legacy data file.
To System
Name
Field Name
4.3
Structure
or
Table
Name
Structure or Table Location
Field Description
Expected
Volume
Format
Values
Data Mapping
SAP fields are mapped to non-SAP (legacy) fields in the field map. The required field map rules should be
described in the field map to ensure the appropriate mapping are done. This information is required for
conversions.
"Template - Field
Map.xls"
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6. TATA Power-Saarthi Project
4.4
Functional Specification V1.0
Legacy File Details
Include details about all legacy data files used for input or output. This information is pertinent for
conversions and file-based interfaces. For each one, specify the following information wherever
applicable.
File Location and Name:
Logical File Name:
Variants:
Legacy File Description:
Sort Requirements:
Legacy File Layout:
Indicate precise layout of data file. Indicate field names, key, starting position, length and format.
Field names should match those indicated in under data mapping. Also indicate any required
filtering.
Record
Ref
Field
Name
Field Name
5.
Key
T
y
p
e
Format
Comments
Lengt Starting
h
Position
Form / Report Design
Complete this section for form or report development. In this context, a form refers to a printed form and
not an SAP screen.
The Standard SAP Form ( F110_PRENUM_CHK) and print program ( RFFOUS_C ) is to be copied as ‘Z’
and modification is to be done as per cheque layout provided by Business.
5.1
General
Describe the required functionality. Specify the following information wherever applicable.
SAP Menu Path:
SAP Menu Path to generate the cheque printing is done in two ways :
A] SAP Menu Accounting Financial Accounting  Accounts Payable  Document Entry 
Outgoing Payment  F-58 - Post + Print Forms OR
B] SAP Menu Accounting Financial Accounting  Accounts Payable  Document  More
Functions  Print Payment Forms ( FBZ5 )
Output Determination:
Output Type: .PDF
Mode of Execution: Cheque
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7. TATA Power-Saarthi Project
Functional Specification V1.0
Program Name: RFFOUS_C
Sapscript Form : F110_PRENUM_CHK
Layout Set Name: HDFC Cheque Form
Standard Text:
Special Printing/Media Requirements: To be printed on continuous stationery of HDFC Cheque
on Printer :
Sort Criteria:
Logo:
Bar Codes:
Distribution/Volume:
5.2
Selection Criteria
Specify all parameters to the form or report.
Field Name
Short Key
House Bank
Payment
Method
Payment
Doc.No
Cheque Date
Payee Name
Table Field /
Checkbox /
Radio Button
of PAYR-HBKID
Cheque
Amount in Fig.
Select-Option (S) or
Parameter (P)
Comments (Range,
Single/Multiple Selection,
Patterns, Mandatory, etc.)
Default
Value
REGUHRZAWE
REGUH-BELNR
REGUH-LAUFD
REGUHZNEM1,
REGUH-ZNEM2
REGUH-RBETR
Procedure :
Step 1 :
As the Business requirement is to print cheques on pre-printed stationery which is separated with a
perforation between two cheques, you need to copy the Standard SAP Form
( F110_PRENUM_CHK) and print program ( RFFOUS_C ) and make them as ‘Z’ and modify the
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8. TATA Power-Saarthi Project
Functional Specification V1.0
form as per custom requirement.
Step 2 :
As mentioned in Step 1, the new Z- SmartForm and Z – print program name will be assigned in the
FI IMG customizing for Cheque printing.
Step 3 :
A] The Functional process for generating the Payment Document Number which triggers the
Print Program .(ZRFFOUS_C)
There are two ways to generate the Payment Document Number :
01 ] Tcode : F-58 ( Payment with Printout : Header Data )
02] Tcode : FBZ5 ( Print form for Payment Document )
B] Following Tables will be used for Cheque printing :
REGUH Settlement data from the payment program
REGUP Edited invoice items from the payment program
REGUD Formatted data for printing the forms
SPELL Amounts and digits in words.
FSABE Data on accounting clerk.
C] Logic :
The Custom Z-Print program is assigned to the Payment Method ‘C’ ( Cheque ) of relevant Country
and Company code.
01 ] As per the Short key of House Bank ( PAYR – HBKID ), it will check whether the payment
method ( REGUH –RZAWE ) = ‘C’ ( Cheque ) and will get the list of Payment Document Number
( REGUH – BELNR ) to be printed on Cheque format.
02] As per the Payment Doc.Number ( REGUH – BELNR ), the other field data is fetched to print
on the cheque form.
Field name on
Cheque
Date
SAP Field name
Cheque Date
2
Pay
Vendor / Payee name
Table - Fieldname
REGUH-LAUFD
REGUH-ZNME1, REGUHZNEM2
3
Rs.
Cheque Amount in
Figures
REGUH-RBETR
Sr.No.
1
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9. TATA Power-Saarthi Project
4
5.3
Rupees :
Functional Specification V1.0
Cheque Amount in
Words
Functional Module
'SPELL_AMOUNT' is used to
convert Cheque Amount in
Words
Output Layout
Attach a form or report layout. Include field layout, spacing, header/footer details. Indicate whether times
should indicate local or system time. Specify paper format and paper size if not indicated in media
requirements.
HDFC cheque form layout has been attached below. As per the above logical procedure the data
will be fetched and should be pre-printed on continous stationery of cheque form within the
relevant Space of each field.
HDFC Cheque
format.pdf
After creating the cheque form layout through Abap Team , foll. are the activities for Basis Consultant :
1] The Basis Consultant will check the driver attached to the Printer .
2] The Output device type ‘SAPWIN’ is to be selected and access method as ‘F’ ( print on front end
computer )
3]The Page format and spool format created by Abap consultant will be assigned to ‘SAPWIN’ by Basis
Consultant.
6.
Conversion / Interface Design
Complete this section for conversion or interface development.
6.1
General
Describe the required functionality. Specify the following information wherever applicable.
Inbound/Outbound:
Frequency:
Volume:
Legacy Data Source:
Legacy Contact:
Method of Execution:
Mode of Handling:
Data Cleansing Process:
Reconciliation Process:
Data Consistency Check:
Error Handling Method:
Interface Process Log Details:
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10. TATA Power-Saarthi Project
Functional Specification V1.0
Post Execution Notification Details:
6.2
Dependencies
Describe any dependencies, such as data that must be loaded or converted prior to execution.
6.3
Scheduling Considerations
Describe any scheduling considerations. Specify the following information wherever applicable.
Synchronous/Asynchronous:
Load Balancing/Parallel Processing:
Other System Loads at Time of Process Run:
Time Window for Execution:
Triggering Mechanism/Process:
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11. TATA Power-Saarthi Project
7.
Enhancement / Modification Design
7.1
Functional Specification V1.0
General
Describe the required functionality. Specify the following information wherever applicable.
Transaction Code:
Menu Path:
User Exit Name:
7.2
Required Screens
List all required screens. Describe their purpose and flow.
7.3
Screen Layouts
Complete the following attachment for each screen.
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