This document provides information on how to use various features of Google Drive including offline editing of documents, creating drawings with Google Draw, using the research pane to search for information from a document, tracking revisions over time, sharing and collaborating on files, translating documents, and inserting equations. Key features covered are enabling offline editing, accessing the revision history, using the research pane to search related topics, and setting different sharing and collaboration permissions on files.

1. HUMAN BEING

3. by Abdul Renish Rajadeen
Software Analyst

10.  filetype:
(doc, pdf, ppt, xls, rtf)
 * (asterisk)
 ~ (tilde)
 allintitle:
 inurl:
 allinurl:

11.  filetype:
(doc, pdf, ppt, xls, rtf)
 Find a Powerpoint presentation about using DVDs in English language teaching.
Intitle:dvd English filetype:ppt
or ~dvd English filetype:ppt

12.  Task for filefype:
 Find a lesson plan for multiple intelligences in Powerpoint format.
filetype:ppt “lesson plan” “multiple intelligences”

13.  * (asterisk)
 Find Mr Vladimir Putin’s middle name.
“Vladimir * Putin”

14.  Task for *
 Find what kind of food David Eastment
likes most.
“David Eastment” likes *food

15.  ~ (tilde)
 There is a journal hosted by an American
university about technology and how it
can be used to learn language. Can you
find it?
site:edu intitle:technology ~language
~journal

16.  Task for ~
 There is a journal hosted by an American
university about technology and how it
can be used to learn language. Can you
find it?
site:edu intitle:technology
~language ~journal

17.  allintitle:
 Find documents that have both “google”
and search in the title.
allintitle:google search

18.  Task for allintitle:
 I can find about 925 pages with “taiwan”
and “history” in the title. How many
would I get if I widen the search with ~ ?
intitle:Taiwan intitle:~history

19.  inurl:
 Find documents that mention the
word ”google” in their url, and mention
“search” anywhere in the document (url
or no).
inurl:google search

20.  Task 1 for inurl:
Search Lionel
Ritchie’s song “Say
you say me” in
mp3.
inurl:mp3 “say
you say me”

21. Task 2 for inurl:
Search the lyric of
Lionel Ritchie’s
song “Say you say
me” .
inurl:lirics “say
you say me”

22.  allinurl:
=intitle:google intitle:search
 Search documents that have only “google”
and “search” in the url.
allinurl:google search

23.  Task for allinurl:
Search a dictionary that
will offer the definition
and origin of the
Pandora’s Box.
allinurl:electronics
pandora

31.  Google allows viewing and editing of Google Docs offline. Without being connected to the Internet, you
can create new documents, make edits to existing ones, and view and leave comments.
 To enable and access offline editing, you’ll need to use the latest versions of Chrome or ChromeOS.
 Go to drive.google.com in your Chrome browser and click 'More; on the left-hand side of the screen.
Then select 'Offline.' . Click the blue button that says 'Get the app.' You'll be taken to the Chrome web
store. Click Add to Chrome in the upper-right corner of the browser window.
 Once the app is installed, you'll be taken to a Chrome page with the Google Drive app icon. To return to
Drive, click the Google Drive icon
 Once you have set up online editing you will be able to click on and edit any of your existing documents
or create new ones without a network connection, and any changes you make will sync when you re-
connect.
 Google Draw
 By selecting 'Draw' from the Drive 'Create' menu, you can create, share, and edit drawings online.
 This allows you to edit drawings online and invite others to view your edits.
 You can publish the drawings online as images, or download them in standard formats, for example as
PDFs and JPEG images.
 Google Draw also allows you to insert text, shapes, arrows, scribbles, and images from your hard drive or
from the Web.
 Drawings can be inserted into other Google documents, spreadsheets, or presentations using the web
clipboard.
 Research Pane
 The research pane taps into Google Search directly from Google documents. You can access the research
pane from the Tools menu by highlighting the selected word that you want to learn more about, or by
right clicking on the word.
 Revision history
 Both Google Docs and Spreadsheets offer the option to keep track of changes that have been made over
the course of a document's or spreadsheet's lifespan.
 It is in the File menu, under 'See Revision history'. (You can also access it with the Ctrl + Alt _Shift + G
shorcut) and you can click on each individual revision. You can even restore a previous version of the file
with one click.
 As well as using the generic Google search, you can also search for quotes and images related to your
chosen word. You can search for a definition of it through the dictionary and you can search for it in
Google Scholar.
 If it is appropriate Google will also automatically add a footnote citation so there is a record of where the
information was found.
 Share images and print them
 Google Drive lets you share an image without having to attach it to an email. Just click the blue ‘Share’
from an image in your Drive and select your recipients. No uploading or downloading needed.
 You can also print those images using any cloud-ready printer.

32.  Scan receipts
 If you have the Google Drive app for Android or iPhone, you can click “Scan” from
the Add New menu, take a photo of the document, and Drive will turn the
document into a PDF that can be store.
 Drive can recognize text in scanned documents using Optical Character Recognition
(OCR) technology so a search will retrieve the scanned document later.
 Sharing files
 Anyone, even if they don't have a Google account can sign in and edit something
that you have created.
 You can pick a visibility option for each item in your Google Drive that you want to
share and an access level for each person or group of people that you’ve shared
something with.
 Click File, then 'share' for the sharing settings menu
 You can either set to file to 'private' so you are the only person who accesses it.
Setting the visibility option to 'Anyone with the link' means another person can view
it if they have the exact URL of the document, file or folder.
 Choose Public if you want something to be available to anyone - but beware, this
does mean anyone, so it is probably not the setting you want to use for your
shopping list unless you want the world to know about your weekly grocery shop.
 When you share a file there are three levels of access for collaborators: 'can view',
'can comment', and 'can edit'.
 Collaborators are not able to edit the document if you select 'Can view' or 'Can
comment'.
 Show all keyboard shortcuts
 Whether viewing a spreadsheet, a document, or you are in the list of documents,
you can bring up a full list of shortcut keys. Use the following keyboard shortcut. On
a Mac, press ⌘ and /. On Windows, press Ctrl and /.
 Translate
 You can translate the entire document into one of 64 languages. Go to the Tools
menu, and select Translate document.Type in the name of the new document,
select the language into which you'd like to translate the document, and press OK. A
translated copy of your document will be created.
 Equation
 You can insert a mathmatical equation into your document. Click the Insert drop-
down menu and select Equation. Then select the mathematical symbol you want to
add.