Jim Clifford Moving Services Inc. offers office moving services to the Toronto region. They are located at 1869-1895 Clements Road Pickering, ON L1W 3R8 (905) 427-0007. For a quote, visit http://www.jimcliffordmoving.com/.
2. Whether you work at a small or a large company,
moving to a new office is something that you might have
to face at some point.
Sometimes a business just outgrows its surroundings,
while other times it’s a financial decision. No matter the
reason, moving to a new office is an important
undertaking and some specific steps should be followed
to ensure it goes smoothly.
At the end of the day, you want your possessions intact,
and you want to disrupt productivity as little as possible.
3. Find the Right Movers
Successful office moving requires the right movers.
Many residential movers don’t really have any office
moving experience, so it’s wise to find a mover that
lists moving offices among its specialties.
Look for a mover with office moving experience,
favorable reviews and testimonials and reasonable
prices. You may want to shop around a little before
making your choice, so you find a mover that meets all
your needs.
4. Packing up the Office
Once the mover has been found and the office moving
day is arranged, you can focus on packing up the office.
When packing the office:
• Empty all the desks completely
• Leave the contents inside upright filing cabinets, but
lock the cabinet
• Empty the contents from lateral filing cabinets and lock
the cabinet
• Remove all the contents of bookcases, then tape the
shelves together
5. Office Packing Tips cont…
• Pack the contents of closets and coat racks, including
hangers.
• Disconnect the power cords of computers and
smaller office machines. Pack mouse, keyboards,
cords and other elements.
• Remove the contents from supply cabinets and pack
the contents.
• Remove boards and photos from the walls and wrap
them up to avoid damage.
6. Labelling
Along with packing up, it’s also important to label
everything so the office moving personnel know where
everything goes in the new office. It also helps
employees identify and place items in the new
surroundings.
Label every piece of equipment and every box that is
packed up. If something is separated into three
sections, label each part. For boxes, include the
contents and for equipment and furniture, where it
should go in the new office.
7. Get a Floor Plan
Make an effort to provide a floor plan of the new office
to the movers before office moving day. This will be a
great help when they are trying to decide where
everything goes and how each office is supposed to be
set up.
Take the time to double check the floor plan yourself, so
everything ends up exactly where you want it to be.
8. Plan as Far Ahead as Possible
Planning is one of the cornerstones of any successful
move, and that element is no different when moving into
a new office. For a business, you’ll also have to
consider aspects such as your phone service, internet
connection and computer network, far ahead of time.
As soon as you know you’re going to move, start
planning every apsect of the move so everyone can
make a smooth transition to the new place.
9. Anticipate Down Time
Even if your plans don’t seem to indicate any down
time, it’s still wise to plan for it. Delays happen, weather
happens, mistakes happen and moving is an
unpredictable animal.
If you plan for no down time and get some anyway, it
could affect your operations. However, if you do plan
for some and everything goes well, you can consider it
an added bonus.
10. Take the Opportunity to Upgrade
One tip that not many business owners think of is to
take the opportunity to upgrade when switching to a
new office. Consider upgrades in your office furniture,
internal computer network, internet provider, computer
monitors, office equipment or any other area that could
use a boost.
Take a good look at your budget when you start the
process and see if you can’t fit in an upgrade or two as
part of the office moving process.
11. Before You Leave
Before you walk out the door for the last time and let the
movers do their thing, make sure:
• Desks are empty
• Cabinets are empty
• Filing cabinets are locked
• Walls are empty
• Computers disconnected
• Boxes are labeled
• Office furniture is labeled
12. References
Jim Clifford Moving Services Inc. offers office moving
services to the Toronto region. They are located at 1869-
1895 Clements Road Pickering, ON L1W 3R8 (905) 427-
0007. For a quote, visit http://www.jimcliffordmoving.com/.
