TIME MANAGEMENT

1. GUESS THE
GIBBERISH

2. Main need
me aunt

3. Management

4. Me and
shore

5. Measure

6. Friend see
apple

7. Principle

8. TIME
MANAGEMENT
EVERY SECOND COUNTS!

9. Cormier (1983) defines time management as gaining control over
what you do, when you do it, how you do it and why you do it.

10. What is your definition of time?

11. CHARACTERISTICS :
1. Time is an intangible resource
2. Time is limited in quantity.
3. Time is available in the same extent to all. It is one resource that is shared
by all alike. It is one of life’s greatest equalizer.
4. Time is moving forever, never standing still or waiting for anyone.
5. Time cannot be saved for future.
6. Time by itself has no value; it is the individual and what he does with time
that gives time the greatest value.
7. Time has no marginal utility. There is no saturation point in the use of it.
8. Use of time directly affects the use of other resources.
9. Allocation of time has major effect on quality of one’s life.

12. Perception
Linear separable perception: Time stretches from the
past into the future.
Circular perception: Same events are repeated
according to some cyclic pattern.
Procedural perception: Some people are procedure
driven rather than time driven.

13. THE BIOLOGICAL
TIME
years of infancy,
childhood, adolescence,
adulthood, and old age
are indicators of
biological time.
.
CLOCK TIME
Time is noted by
timing as hour; days,
weeks, months and
years.
PSYCHOLOGICAL TIME
the awareness of passage of
time, To an energetic
enthusiastic person, time
runs quickly, but to an
unhealthy or bored person
time runs slowly.
MEASURE OF TIME
02
01 03

14. TOOLS IN TIME MANAGEMENT
1. TIME NORM:
It is the average time taken for carrying out various household tasks as cooking, cleaning the
utensils, mopping the floor or caring the infant.
2. WORK UNIT:
Work unit helps to establish the time norm. Work unit is the amount of household work done
in one hour, under average conditions by an average worker.
3. WORK LOAD
The work load is the sum of work units.
4. PEAK LOAD;
For most people, activities pile on each other at certain times of the day, week, month or the
season. This is referred as peak load. The packed period may be reduced by:
a)Starting the work early
b)Completing other work in advance
c) Sharing some work with others.

15. TOOLS IN TIME MANAGEMENT
5. Work curve
Work curve helps in studying changes in the output of work at different stages of work period
or even a day. A typical work curve is described as Saddle-backed, starting sluggishly with a
sharp rise as the worker gets into his stride. At the end of warming up period, production
continues at a steady rate -the plateau. After the plateau, the work curve registers a decline in
productivity with a fresh spurt as the work nears its end. There arises a second plateau after
lunch or rest but it does not reach as high as the earlier one.
6. REST PERIODS
Planning for the rest period at the required time is very essential. It has a great influence on
the output of work. Rest need not be always cessation from work. The ways of taking rest are.
1.Relaxation by lying down is most relieving since it requires less expenditure of energy than
any other body position. It is desirable after heavy manual labour.
2.Complete relaxation in a sitting position gives relief.
3. Involving in alternate types of job and
4. Recreation in between as a pleasant conversation may help in providing rest period.

16. STRATEGIES
Rice et al (1986) states certain tools or strategies that are more specifically
related to time management:
a) Effectiveness or efficiency:- It is performing a task in the least wasteful
manner usually measured in terms of time and energy. It is selecting or
doing the most appropriate thing which requires priorities. It is essential
to achieve effectiveness while performing activities.
Pareto’s principle:- This principle theorizes that 20 percent of the
expended usually produces 80 percent of the results, while 80 percent of
the time expended produces only 20 percent of the results.
c) Parkinson’s Law:-This law stress that a job expands to fill the time
available to accomplish the task. When time seems limited and people are
busy, they tend to squeeze many activities into a short time span.

17. STRATEGIES
d) Prime Time:-Knowing when one is more productive can improve
both time use and output. This is internal prime time and
corresponds to the period of the day when energy is high for the
individual. This time should be preserved for high priority activities
that require concentrated effort. External prime time is the best
time to other people. This is the time that people at work should
make available to meet with staff or visitors. During the quiet time
only highest priority items should be worked on and no
interruptions should be allowed.
e) Time Logs :-Time logs are not plans for future, but are records of
how time was used in the past . Time logs help people see with
observation, the changes that are needed in their time allocation.

18. THANK
YOU!

19. Identification (5 points each)
1.What is the term for the amount of household work done in one hour under average conditions
by an average worker?
2.Which principle states that a job expands to fill the time available for its completion?
3.What is the term for the period of the day when an individual is most productive and should focus
on high-priority tasks?
4.What time management technique uses a timer to break work into intervals, typically 25 minutes
of focused work followed by a short break?
5.Which matrix categorizes tasks into four quadrants based on urgency and importance?
Essay (10 points each)
6.Explain the importance of time management in maintaining a balance between work, rest, and
leisure.
7.Describe the three perceptions of time and provide an example of each.
8.Discuss the impact of poor time management and identify at least three common constraints to
effective time use.
9.Explain how the Pareto Principle (80/20 Rule) applies to time management and productivity.
10.Describe the process of creating an effective time schedule and explain how it helps in managing
daily activities efficiently.

20. GROUP ACTIVITY
Step-by-Step Instructions:
Group Formation & Role Assignment
 Divide participants into small groups (4-5 members per group).
 Assign roles within each group:
o Timekeeper: Ensures the team stays on track.
o Planner: Writes the schedule.
o Decision Maker: Finalizes the group's choices.
o Presenter: Explains the group's strategy.
o Scenario Challenge
o • Each group receives a Scenario Card (examples below).
o • They have 10 minutes to discuss and create a 24-hour
schedule based on the scenario using time management
techniques.
Example Scenario Cards:
1. The Student Hustle: You are college students
managing exams, a part-time job, family
responsibilities, and social life. Create a realistic
schedule.
2. The Busy Professional: You are a working
professional juggling office tasks, meetings, fitness,
and personal time. Plan your day wisely.
3. The Family Planner: You are parents managing work,
kids' school, household chores, and personal growth
activities. Balance your time effectively.
4. The Business Owner: You own a small business and
must handle marketing, finances, customers, and
personal well-being. Prioritize your tasks.

21. GROUP ACTIVITY
Apply Time Management Strategies
Each group must use at least two time management
techniques (e.g., Eisenhower Matrix, Pomodoro
Technique, Time Blocking).
The Timekeeper ensures that decisions are made
efficiently.
The Planner writes the final time schedule.
Present & Defend the Plan
Each group presents their schedule in 2-3 minutes.
The other groups can challenge or ask questions about
their time choices.
Reflection & Debriefing
Discuss what strategies worked
best.
What challenges did they face?
How can they improve their real-
life time management?

22. CRITERIA
Evaluation Criteria:
✔ Prioritization & Decision Making -10
✔ Creativity in Scheduling- 10
✔ Effective Use of Time Management Strategies- 20
✔ Presentation & Justification of Choices-10

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PROJECT 2
AUGUST, 2020
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PROJECT 3
JANUARY, 2021
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25. COMPANY ADDRESS
123 Anywhere Street, Any City
PHONE NUMBER
123-456-7890
EMAIL ADDRESS
hello@reallygreatsite.com
WEBSITE
hello@reallygreatsite.com
CONTACT US
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neque, efficitur at justo et, sagittis eleifend neque.