The document discusses time management techniques. It presents the 3P formula for managing time: PLAN your day, PRIORITIZE items on your to-do list, and PUT an end to time wasters. Specific prioritization methods are described, including the ABCDE method and urgency-importance matrix. Activities are suggested to help participants identify time wasters and opportunities to increase productivity.

1. Time Management
Presented by: Siddhi Thakkar

2. • Time Management is a Myth.
• You cannot manage time.
• All you can do is manage yourself!
• The 3P formula
What About it?

3. PLAN
your day
PRIORITIZE
items in your list
PUT
an end to time wasters
1 2 3

4. PLAN
your day
PRIORITIZE
items in your list
PUT
an end to time wasters
1 2 3

5. PLAN
your day
PRIORITIZE
items in your list
PUT
an end to time wasters
1 2 3

6. • Think with paper.
• Write all things you need to do
tomorrow.
• Hints:
○ What about all those items you have been
postponing?
○ Can you pick a smaller part of a big chunk of
work?
• Time Limit: 10 mins.
STEP 1: PLAN

7. • Learning with example.
• Assign importance to items listed in
step 1 using:
• Metrics
• ABCDE method
• Urgency-importance matrix
• The Focus Funnel
STEP 2: PRIORITIZE

8. ABCDE METHOD
• A: Tasks you must do
• B: Tasks you should do
• C: Tasks that are nice to do
• D: Tasks that can be delegate
• E: Tasks that can be eliminated

9. URGENCY-IMPORTANCE MATRIX

10. THE FOCUS FUNNEL

11. • Learning with example.
• Assign importance to items listed in
step 1 using:
• Metrics
• ABCDE method
• Urgency-importance matrix
• The Focus Funnel
• Re-plan your day.
• Time Limit: 10 mins.
STEP 2: PRIORITIZE

12. • Evaluate your day in the given sheet.
• Hints:
• Be self-critical!
• Am I sleeping too much?
• Can I reduce the time spent on mobile?
• How about trying a “No-gossip” day?
• Make a promise to yourself.
• Read them out in front of the whole group.
• Time Limit: 10 mins.
STEP 3: PUT AN END

13. Your life is a jar!

14. 80/20 RULE

15. R
E
C
A
P PLAN
your day
PRIORITIZE
items in your list
PUT
an end to time wasters
1 2 3

16. www.siddhithakkar.com siddhi.thakkar@globalogic.com https://www.linkedin.com/in/siddhi-thakkar/
Thank you

17. Activity for Step 2:
Explanation: Divide participants into teams of five to eight. Unveil the numbered list of tasks. Explain that they have ten minutes to collect as many points as
possible. They must be safe and they only have ten minutes!
Activity: Give participants ten minutes to perform their tasks, and enjoy the show! After ten minutes, add up their points using your pre-designed matrix and
announce the winner. Keep the list of tasks; you may want to tape it to the wall.
Debrief: After the activity, discuss learning points. Possible discussion topics include:
● How did teams decide what tasks they wanted to do?
● Are any decisions based on task dependencies?
● What group dynamics came into play?
Preparation: Write out the activities shown below on a piece of paper. Ensure that it stays covered until the end of the activity explanation.
● Walk through the boundary of the room (5 points)
● Write something nice about the trainer (10 points; bonus 5 points if the trainer signs off the complement)
● Find out something unique about each person on the team (2 points per person)
● Sing a song together (15 points)
● Make a paper airplane and throw it from one end of the room to another (10 points)
● Get everyone in the room to sign a single piece of paper (5 points)
● Assign a nickname to each member of the team (5 points)
● Convince a member of another team to join you (20 points)
● Name your team and come up with a slogan (5 points for the name, 5 points for the slogan)
● Mimic your reporting manager in front of your team (20 points)

18. Activity for Step 3:
Explanation: Give the participants 3 pages with 24 squares (representing 24 hours of a day) printed on them
at various phases of the program.
Activity:
1) Hand the 1st page to them immediately after setting the context. Ask them to fill the squares (based on the
time they spend) and label them with routine activities of their regular day like sleeping (6 hours = 6 squares),
bathing, eating, travel, TV time etc.
2) Hand the 2nd page out after you’ve discussed “Time Wasters.” This time, ask them to fill the squares based
on the time they spend on non-productive time at their workplace like tea-breaks, water cooler chats,
personal telephone calls and emails etc.
3) Late in the day, distribute the 3rd page. Ask them to collate the data from “Page 1” and “Page 2” on the 3rd
Page. The empty squares represent their productive time. Using the 3rd page the participants are asked to
identify activities from which they can Mine Time to increase their productive time.
Learning outcome: Identify time wasters and time spent on routine activities. Where to mine for time.