This document provides information about the timeline, layout, activities, and rules for an upcoming relay event being held at a track. It details the schedule of events from registration at 3pm to the closing ceremony at 7pm the following day. Information is provided about setting up campsites along the track, fundraising activities, theme laps, and volunteer opportunities. Guidelines are outlined regarding behavior, safety, and money deposits during the event.

1. What to Expect
What to bring

2. Timeline
 3:00pm Set up/Registration begins
 5:00pm Opening Ceremonies
 5:30 Survivor Lap
 5:40 Caregiver Lap
 7:00 Luminaria deadline, campsite judging
 9:00 Luminaria Ceremony
 11:00 Gates Close to Public
 12:00 Fighting Back Ceremony
 6:00 Gates Open to Public
 7:00 Closing Ceremony

3. Layout
 Each team will have a 10x30 foot site along the
straightaways on both home and visiting sides of the
track
 Each site will be marked and strictly adhered to
 Sites will be determined at the last captain’s meeting
 You must attend to have a choice
 There will be a registration/luminaria tent
 Survivor/hospitality tent
 First aid tent
 Activities are center field

4. What Is Provided
 Concessions for cash (at various times through out the
event)
 First Aid
 Mission and Event Information
 Activities
 Team banner

5. Activities
 DJ and Emcees
 Theme laps
 Campsite decoration competitions
 Bone marrow drive
 Moon bounce
 Face painting
 Lap beads
 Jail and Bail
 Mr. Relay Competition

6. Theme Laps
 Earn “Relay Bucks” for being the best themed walkers during theme
laps. Redeem for prizes at the end of relay.
 6pm- Paint yourself purple lap 1am- Pancake Lap- $1
 7pm- Three-legged Lap 2am- Neon Lap
 8pm- Country Theme Lap 3am- Crazy Hat Lap
 9pm- Luminaria Silent Lap 4am- Footie PJ Lap
 10pm- Sweetheart Lap 5am- Conga Lap
 11pm- Wacky Tacky Lap 6am- Stuffed Animal Lap
 12am- Fight Back Lap 7am- Cheering Lap

7. Luminaria and Torches
 Turn in Luminaria/Torch forms ASAP, so they can be
printed PRETTY on the printer.
 For all donations, offer to write a luminaria for each $10
increment donated
 They can be purchased on site but will be hand
written.
 Luminarias are $10; Torches are $50

8. On Site-Fundraisers
 Silent Auction
 Each team should plan to donate a basket of goods to the
silent auction (include a list of what’s included and the value)
 Cake Walk
 Each team should plan to donate a cake
 Activities for a fee (face painting, moon bounce, etc.)
 Team Fundraisers
 Lap beads- taken 
 Relay Bucks
 Earned for theme lap participation and quality, redeem for a
prize!

9. Fundraising Rules
 ALL EVENT FUNDRAISER MUST BE PRE-
APPROVED BY THE EVENT CHAIR!
 We will not allow duplicate fundraisers and the list is
first come first serve
 Fundraisers should be focused toward the public, not
other participants
 No electricity, No generators, No open flame, No
alcohol
 Pre-fundraising is STRONGLY encouraged

10. What to Wear
 Comfy Shoes
 Great Socks!
 Layers, layers, layers
 A hat

11. What to Bring
 Food and drinks in a cooler
 Trash bags for team trash
 Extra set of clothes
 Chairs, tables, tents, canopies, non-stake anchors
 Blankets
 Fundraising supplies, tape, paper
 Campsite décor
 Medications
 All necessary forms

12. Event Rules and Expectations
 No open flames and gasoline
 No one on/under/behind the bleachers (either side)
 Nothing can pierce the ground (stakes and pin)
 Save gallon milk jugs and lids and fill with water/sand to
anchor tents and canopies
 RESPECT, no cussing, screaming or disrupting the
community throughout the night, inappropriate
behavior.
 Adhere to all crew instructions

13. Volunteers
 Volunteers needed to drive and collect food, for
concessions, night before/day of relay
 Any one participating or volunteering at relay must
come with SSL forms filled out ready to sign.
 Can only get 8 hours for Sat and 8 Hours for Sunday.

14. Chaperone Information
 A chaperone is REQUIRED for each group of 10
minors.
 1 chaperone/10 minors.
 It is YOUR responsibility to secure a chaperone
 A chaperone MUST be present at all times and actively
supervising your group
 Youth forms and Chaperone forms are in the captains
packet and are due at the LAST CAPTAIN MEETING

15. Money Deposit at the Event
 All money should be deposited in envelops with
accounting sheets at any team meeting, on bank
night and at registration the day of.
 During relay, hand in money at registration then
periodically throughout the night.
 Accounting forms will be available at the registration
desk. All deposits MUST include an accounting form.
 Coins can not be brought at registration. All amounts
should be in bill or check form.
 Coins throughout the event are okay.

16. Dates to Come
 Online Challenge April 1st-7th
 Person with the most money raised receives a prize
worth $200!
 Team Captain Meeting- April 24th
 Track Sign Forms Due!- May 1st
 Team Captain Meeting- May 8th
 Money Deposit
 Team Banner
 Camp Site Assignment
 Tee-Shirt Distribution