2. Information On Our Next Banquet Date: April 14, 2011 Location: Bay Point Marriott Time: 6:30pm-8:30pm All monies raised will go toward our Children’s Ministries Next
3. Introduction We are excited that you are interested in being a “table host” for our upcoming banquet. The following pages will help you understand your role as a “Table Host.” Next
4. What is a “Banquet?” The Panama City Rescue Mission hosts a number of “banquets” for the purpose of raising funds for the ministry. They are FREE to attend, but our hope is that the guests will feel led to pledge or give a one time gift. During the banquet, we have a presentation about our ministry, we dine on a wonderful meal and we are entertained by our students. Next
5. What is a “Table Host?” We recruit “Table Host” to help us involve new potential donors in our Banquets. The responsibility of the Table Host is: Invite folks from your sphere of influence. You will need 6-7 people to fill your table. (You and seven other people.) Explain to them the purpose of our banquets and to come with an open heart. (You will find an example of wording in this document.) Remind them about the banquet. Attend the Banquet with them. Next
6. Table Host Timeline Now: Morgan will register you as a Table Host on our online system. You will be sent an e-mail on how to manage registering your table guests. Four – six weeks prior to the event: Invite your guests. Two weeks prior to the event: Call Morgan Burleson to give her the name and phone number of your guests or go online (refer to your registration e-mail) to fill in their information. A reminder card will be sent at this time. Three days before event: You should call all of your guests and remind them of the day and time. Day of event: Arrive 15 minutes early to greet your guests and accompany them with registration. Next
7. Tips for Inviting Guests You will need to think of 14-15 people to invite. Only 6-7 will be able to come. If you have more than you and seven others that would like to attend, we will accommodate them at another table. Sample script for calling potential guests: “Hello________, I’d like to invite you to join me at my table at the Rescue Mission’s Banquet. This is a free dinner for potential donors to come and learn more about our organization. Yes, it is a fundraiser too. You will be asked to consider making a contribution. But don’t worry, there will be no minimum or maximum gift requested. It will be the job of the Rescue Mission to inspire you to want to give. The Rescue Mission is important to me. I would be delighted if you could join me.” Focus on quality versus quantity. It is ok with us if you are not able to fill your table. Next
8. Tips Continued…. Your initial invitation should be by phone or face to face. Think about individuals who are currently aware of the Panama City Rescue Mission. Our banquets are 60% more successful if the individual has been to a tour or volunteered at the Rescue Mission. If you have someone in mind, but they have not attended a tour, ask them if they would like to take a tour and give Morgan Burleson their name. There may be an opportunity during the program for you to give your testimony of supporting our Ministry. This is optional. Next
9. Contact Information Call or email Morgan Burleson with any questions. 769-0783, ext. 115 or mburleson@pcrmission.org Thank you for partnering with the Panama City Rescue Mission. We need YOU!
