Sy 13 14 pvaas roster verification

SY13-14 PVAAS
Roster Verification Training
March, 2014
3-Hour Session
PVAAS Statewide Team for PDE

Welcome!
Session Facilitators:
• Kristen Lewald, Ed.D. – PVAAS Statewide Project
Director for PDE
• Jennifer Ross – PVAAS Statewide Team for PDE
• Joan Perekupka – PVAAS Statewide Team for PDE
SY13-14 PVAAS Roster Verification
Demonstration of PVAAS
Roster Verification System:
Deanene Deaton
Educator Support Specialist
SAS EVAAS for K-12

Session Focus
• PVAAS Teacher Reporting
• SAS EVAAS for K-12
• What to Expect
PVAAS Teacher
Reporting
• What is Roster Verification?
• Who Participates?
• Accessing Roster Verification
Roster Verification
• Teachers
• School Admins
• District Admins
Roles and
Responsibilities
• % Student+Teacher Enrollment
• % Full/Partial Instruction
• Examples/Scenarios
Verifying Instructional
Responsibility
• FAQs
• Additional Resources
• Whom do I contact for support?
Resources and
Supports

Session Materials
• Access the PPT on the PVAAS login page:
https://pvaas.sas.com
• Additional materials are posted on PVAAS login
page https://pvaas.sas.com
• Quick Start Guide for Roster Verification
• SY13-14 LEA Guide for Implementation
• PVAAS FAQ (Anticipate update with new questions
added this month)
• PVAAS Teacher Implementation Timeline
• Teacher Value-Added Literature Resource

Questions and Clarifications
• Index cards
• Place questions on cards
• Collecting/answering them in
batches throughout session
• Any unanswered questions,
please email
pdepvaas@iu13.org

Suggestions Before We Begin…
Start Early – Don’t Wait!!
• Start early in the window rather than waiting until the
end of the window to begin (remember, deadlines are
HARD deadlines!)
• Don’t wait – this is a new process!
Access Support – Don’t Struggle!!
• Attend a training session (webinar, face-to-face, archived)
• View the Roster Verification Virtual Learning Module
• Quick Start Guide
• Help Menus
• PVAAS Website: “Contact Us” link

What is PVAAS
Teacher-Specific Reporting?
• PVAAS teacher-specific reporting provides a measure
of academic growth for a teacher’s group of students
in a specific subject and grade, or for a specific
Keystone-related course in the most recently
completed school year.
• PVAAS provides a measure of academic growth for a
teacher’s group of students by taking into account
both the endpoint and the entering achievement of
students.
• By concentrating on growth, PVAAS puts the emphasis
on what educators can influence.

PVAAS
Analyses
PSSA Writing
PSSA Science
PSSA Reading
PSSA Math
Keystones (Alg I,
Bio, Literature)
LOOKING AHEAD
Planning for
Students’ Needs:
Student Projections
to Future Tests
LOOKING BACK
Evaluating
Academic Growth:
Value Added &
Diagnostic Reports
PVAAS Teacher-Specific Reporting

Teacher’s Group
of Students in Previous Year
Teacher’s Group of Students in
Current Year
Measuring Academic Growth
PVAAS does NOT compare the teacher’s group of students
from the current year to the teacher’s group of students from
the previous year. In other words, it is NOT comparing
different groups of students!

Below Basic Basic Proficient Advanced
PVAAS does NOT compare the
percentages of students at various
academic performance levels to measure
growth for a group of students!
Measuring Academic Growth

What is the purpose of PVAAS
Teacher-Specific Reporting?
Purpose:
To inform teaching practice in order to
guide replication, changes, or
adjustments for continual professional
growth.

School Building
Data, 15%
Teacher Specific
Data, 15%
Elective
Data, 20%
Observation/
Evidence,
50%
Observation/Evidence
Effective 2013-2014 SY
Danielson Framework Domains
1. Planning and Preparation
2. Classroom Environment
3. Instruction
4. Professional Responsibilities
School Building Data
Indicators of Academic Achievement
Indicators of Closing the Achievement Gap, All Students
Indicators of Closing the Achievement Gap, Subgroups
Academic Growth PVAAS
Other Academic Indicators
Credit for Advanced Achievement
Teacher Specific Data
PVAAS / Growth 3 Year Rolling Average
1. 2013-2014 SY
2. 2014-2015 SY
3. 2015-2016 SY
Other data as provided in Act 82
Elective Data/SLOs
Optional 2013-2014 SY
District Designed Measures and Examinations
Nationally Recognized Standardized Tests
Industry Certification Examinations
Student Projects Pursuant to Local Requirements
Student Portfolios Pursuant to Local Requirements
Teacher Effectiveness System in Act 82 of 2012

Who provides PVAAS reporting
for teachers in PA?

What will PDE be providing to
PA educators?
• A PVAAS teacher-specific report in each Pennsylvania assessed
grade and subject, or Keystone-related course for each school
year.
• Exception to this is grade 3 as this is the first year students are assessed in
PA; hence, no growth measures are available in grade 3.
• Additionally, a PVAAS 3-year rolling average will be provided
when available.
• This 3-year rolling average does NOT need to be comprised of 3 years of
reporting in the same grade/subject/course.
• Diagnostic reports for:
• assessing the academic growth of students at varying achievement levels
• assessing the academic growth of demographic subgroups of students

What to expect?
• PVAAS Teacher-Specific reporting is based
ONLY on the students for which the teacher had
instructional responsibility in the specified
grade and subject, or Keystone-related course.
• This means that the accurate verification of all
rosters and allocation of instructional
responsibility for EACH student is CRITICAL!
• PVAAS Roster Verification is the final opportunity for that
verification by teachers and administrators.

What is PVAAS Roster Verification?
Roster Verification is a process in which teachers and
administrators ENSURE and VERIFY that the right
students are linked to the right teachers for the EACH
state-tested grade and subject or Keystone-related
course, and for the right proportion of instructional
responsibility!

Important for a teacher’s rosters to accurately reflect ALL
students in EACH tested grade and subject, or Keystone-
related course for a given school year AND the proportion of
responsibility for each tested grade, subject, or Keystone-
related course!
Teacher
Student
Proportion of
Instructional
Responsibility
Grade/Subject &
Keystone Course

From your LEA into PIMS
into PVAAS
Course/HQT:
Pre-population of Rosters
Course/HQT Correction Window:
February 10 – March 21, 2014
SY13-14PVAASRoster
Verification

Course/HQT:
For Pre-population of Rosters
March 21 is the FINAL day for any
corrections in PIMS;
NO PIMS post correction window
Course/HQT Submission Window:
Closes February 3, 2014

It is the FINAL opportunity
to review and correct
rosters, and adjust the
proportion of instructional
responsibility for EACH
student BEFORE the data
are analyzed and teacher-
specific reports provided.

Final Submission of All Rosters
from the LEA/District Admin
“The submission of all rosters from your LEA
as of the closing date of the District Admin
PVAAS Roster Verification window below is
indication that all roster data has been
reviewed and verified, and is true and correct
to the best of your knowledge. This is also an
indication that any and all disputes related to
an individual educator’s roster data have
been resolved prior to submission.”
Monday, June 2 – Sunday, June 8 @ 11:59pm

Verifying Instructional Responsibility
• BE AWARE! Students are weighted differently for teacher-
specific reporting than they are for school-level
accountability and reporting.
• For PVAAS Teacher-Specific Reporting, students are
weighted based on teachers’ instructional responsibility
that is verified for each student!
• For PVAAS school-level reporting, students are weighted
equally!
• NOTE:
• Full academic year/Oct 1 does NOT apply to PVAAS
teacher reporting.

Who Participates?
District Administrators School Administrators
Teachers
• Permanent or temporary professional
employees with a valid PA teaching
certificate who have full or partial
responsibility for assessed eligible
content as assessed by the PSSA or
Keystone exams

Who Participates?
Teachers
• Includes teachers who teach:
o Reading and Math in grades 4-8;
o Science in grades 4 and 8; and
o Writing in grades 5 and 8.
o Keystone related courses
• Includes teachers responsible for
the instruction of students enrolled
in a Keystone course as identified
by the district or LEA.
• May include teachers other than
those who are a teacher of record

Who Participates?
If another teacher(s) shares the responsibility for the content-
specific instruction for a student, each teacher needs to claim that
responsibility on his or her own roster for each student within the
PVAAS Roster Verification System.

Who Participates?
A teacher provides direct instruction
when he/she has the responsibility to:
• Plan instruction of assessed eligible
content
• Provide instruction
• Use assessment information to
evaluate instructional activities
• Includes technology-enhanced and
online instruction
• Note: The teacher’s student may be
performing below grade level,
working towards at least grade level
proficiency

Who Participates?

Who Participates?
Full/Partial (Shared) Instruction includes teachers
in program approaches such as:
• Co-teaching
• Team teaching
• Response to Instruction and Intervention (RtII)
• Push-in/Pull-out programs
Teachers with full or partial/shared instruction
can include (not limited to list below):
• General and special education teachers
• Intervention specialists
• Reading and Math specialists
• Title I teachers
• ESL teachers
• Gifted teachers

Students Included in Reporting
To actually be included in PVAAS teacher-
specific reporting, a student MUST:
• Have a PSSA or Keystone score
• Be claimed at a minimum of 10% instructional
responsibility
• Not be a foreign exchange student
• Not be a first-year ELL student
• Not have tested with the PASA (alternate
assessment)
 Students should NOT be removed from rosters based on
these criteria.
 SAS EVAAS will apply PA business rules to exclude
students as necessary!

Ensuring Accuracy and Consistency
• ALL teachers responsible for a student’s
instruction MUST verify instructional
responsibility, even if the student may not
be included.
• ALL teachers responsible for content-
specific instruction in a tested subject
MUST complete roster verification, even if
the teacher may not receive a PVAAS
teacher-specific report (due to final N
count).

Accessing Roster Verification
• ALL teachers with prepopulated rosters automatically
receive access to the system
• ONE School Admin account for EACH School
Administrator who will verify rosters for EACH school
automatically receives access to the system
• ONE District Admin account for the District
Administrator who will verify rosters for the district
automatically receives access to the system
• STAY TUNED! There is a new option to add others to
assist with roster verification!

• Access to the PVAAS Roster Verification system
• PVAAS User Name
• PVAAS Password
• PPID: for Double Level of Authentication
• No account sharing!!
• 1 Person per PVAAS Account
• Teachers will need a SCHOOL User account to
access Roster Verification
• A teacher CANNOT verify his/her rosters via a
DISTRICT User account.

• Audit trail for all actions/activity in the PVAAS
Roster Verification system
• Date stamped
• Time stamped
• Linked to the specific PVAAS User Account
• WHO did WHAT and WHEN?
• Again, no account sharing
• If someone needs access to PVAAS, create an
account with the correct permissions

• All teachers, School Admins (or school level verifiers), and
District Admins (or district level verifiers) who will verify
PVAAS rosters need to have the correct type of PVAAS
account.
• Use the PIMS Staff Template as a way to mass create staff
accounts until April 4, 2014.
• New accounts needed after April 4, or the modification of
existing PVAAS accounts after April 4, will need to occur
locally/manually by your LEA.
• Details on PVAAS Account Management are available via an
archived webinar from January, 2014.
https://sas.elluminate.com/p.jnlp?psid=2014-01-
29.0520.M.FE5E041A676B5BD816E177E713F1A7.vcr&sid=2013180

• Extra permissions are managed by local
Admins/Account Managers
• Access shared via PVAAS system “Admin” Tools
• School Admins can:
• Create new School User/teacher accounts
• Grant School Users access to view/edit/verify all
rosters for the school
• District Admins can:
• Create new District User accounts
• Grant District Users access to view/edit/verify all
rosters

QUESTIONS:
SECTIONS 1 & 2
SY13-14PVAASRoster
Verification

Main PVAAS
Roster Verification Windows
Teachers
(May 5-16)
School
Admins
(May 19-30)
District
Admins
(June 2-6)
SAS
EVAAS®
Make sure the
system is ready
for your
teachers!
Teachers can
Preview as well!
LEA Preview
(Apr 28-May 2)

Main PVAAS
Roster Verification Windows
• Dates listed on previous slide indicate business days
• Dates listed below include weekends
• LEA decision on how to address windows of “work time”
 LEA Preview:
Monday, April 28 – Sunday, May 4 @ 11:59 pm
 Teacher:
Monday, May 5 – Sunday, May 18 @ 11:59 pm
 School Admin:
Monday, May 19 – Sunday, June 1 @ 11:59 pm
 District Admin:
Monday, June 2 – Sunday, June 8 @ 11:59 pm
HARD
DEADLINES!
(Windows lock
at 11:59pm)

LEA Preview Window
Monday, April 28 – Sunday, May 4 @ 11:59pm
• Ensure that the list of teachers involved in roster
verification is correct
• Does EACH teacher who has full or partial responsibility for
instruction towards assessed eligible content have a roster?
• Ensure that each teacher has the correct list of rosters
• Does each teacher have a separate roster for EACH tested
grade and subject, or Keystone-related course?
• The “roster name” is the name of the state Assessment, not
your LEA’s course names

Managing Rosters
NOTE:
Rosters should be by grade/subject/course
NOT by class period.
Example: A teacher who teaches 4 periods of a year-
long 8th grade Reading will have only ONE Roster for
Grade 8 Reading, NOT 4 separate rosters.
All students, in all 4 periods, for this teacher would
be listed under one roster.
SY13-14PVAASRoster
Verification

Roster Examples
Ex. 5th Grade Ex. Keystone
Course with
students in a
PSSA tested
grade(s)
Ex. One Year-
Long Biology
Course, Multiple
Sections
Ex. Two
Semester-Long
Algebra I Courses
in Same School
Year
Grade 5 Math Grade 8 Math Biology Algebra I (Winter)
Grade 5 Reading Algebra I Algebra I (Spring)
Grade 5 Writing
For Keystones:
Only students ENROLLED in LEA identified Keystone
courses should be included on a teacher’s rosters for
PVAAS reporting!

Roster Examples
Ex. 4th and 5th
Grade
Intervention/Rea
ding
Specialist/Title I
Ex. Final
Keystone
Keystone Course
in a sequence of
Keystone course
(ex. Alg I C)
Ex. Teacher
providing
intervention/Re
mediation for
student(s) also
enrolled in a
Keystone course
Grade 4 Reading Algebra I Algebra I
Grade 5 Reading
For Keystones:
Only students ENROLLED in LEA identified Keystone
courses should be included on a teacher’s rosters for
PVAAS reporting!

From your LEA into PIMS
into PVAAS
LEA Preview Window
SY13-14PVAASRoster
Verification

LEA Preview Window
Admins can add and remove students to each
teacher’s roster…and can also adjust
% Student+ Teacher Enrollment, and Full or Partial %
of Instruction, as needed during the Preview window.
SY13-14PVAASRoster
Verification

Roster Verifier: Assistance
in Verifying Rosters
Who is a Roster Verifier?
A roster verifier is a District or School User who has been
granted “Roster Verifier” permission within the Admin tool to
assist the District or School Admin with the Roster Verification
process for their school or district. This feature was requested
by PILOT LEAs.
Roster Verifier permission may be given to one, or more than
one, person.
**CAUTION – Only provide verifier privileges to those with the
authority for Roster Verification.

Tasks BY Role
School Admin
District Admin
School
Verifiers
District
Verifiers

Tasks BY Role
IMPORTANT:
A School Verifier CAN:
See & do almost everything in the Roster Verification portal that their Admin can.
A School Verifier CANNOT:
Manage PVAAS accounts for teachers unless they also have Account Management
permission.

Tasks BY Role
PVAAS District Admin
Superintendent/CEO or
Designee
Asst. Superintendent for Elementary Ed
Asst. Superintendent for Secondary Ed
Special Education Director
District User Account
w/ RV Permission
Dean of Students
CAUTION – Only
provide verifier
privileges to those
with the authority
for Roster
Verification.

Tasks BY Role
Elementary/Middle
Principal:
School Admin
Assistant Principal
Assistant Principal
Others?
School User
Account w/ RV
Permission
5th
grade
6th
grade
All
Students
with IEPs
CAUTION – Only
provide verifier
privileges to those
with the authority for
Roster Verification.

Tasks BY Role
Principal AP 1 AP 2 AP 3
Literature √
Biology √
Algebra I √
Special Education √
Overclaim/Underclaim √
Preview Due Date April 28 – May 4
Teacher Verifying May 5 – May 18
Admin Submission
Due
May 19 – June 1

Tasks BY Role
IMPORTANT:
Have an organized plan
1. Who will verify which grades, courses, teachers, or schools?
2. What timelines will be in place?
3. When and how will each verifier receive training?
4. How will disagreements be resolved?
5. What is the communication plan to help everyone remain on track?
6. How will this administrative group verify information is correct?
Authoritative sources?

Tasks BY Role
EXAMPLE:
Have an organized plan
A high school principal and 3 APs agree to work together to complete RV.
Together, they attend training and discuss all they learned to ensure their
understanding of upcoming tasks, due dates, and shared responsibilities.

Tasks BY Role
EXAMPLE:
Our Agreements
Although we can see all rosters for our entire school, we will only work on our
own assigned subject rosters to avoid errors.
If we need assistance or help, we will ask each other.
We will notify teachers of their assigned Administrator for Roster Verification
so the teachers will know who to see with questions.

CAUTION!!!
Limit access to ONLY those
staff with authority to review,
edit and verify all teacher
rosters at the school or
LEA/District level!

LEA Preview Window
School admins (and school verifiers) can do the
following DURING the LEA Preview window:
• add/remove teachers
• School Verifier can only add/remove teachers if
he/she has account management rights
• add/remove rosters
• add/remove students
• change the percentages
SY13-14PVAASRoster
Verification

LEA Preview Window
District admins (and district verifiers) can do the
following below DURING the LEA Preview
window IF they remove control/take control of
the rosters from the School Admin (and school
verifiers):
• add/remove rosters
• add/remove students
• change the percentages
SY13-14PVAASRoster
Verification

DEMO OF PREVIEW WINDOW
FOR ADMINS/VERIFIERS
SY13-14PVAASRoster
Verification

Teacher Verification Window
Monday, May 5 – Sunday, May 18 @ 11:59pm
• Make sure their list of rosters is correct
• Make sure the list of students in EACH roster is correct
• Claim an appropriate portion of instructional
responsibility for EACH student
• Submit all rosters to School Admin

Teacher Verification Window
“Student roster data must be verified by educators within 2
weeks of notification of the opening of the roster verification
window. Educators are responsible for making any needed
corrections and submitting their personal roster verification
within the 2 weeks allotted. By submitting a roster
verification within the 2 week window, an educator is
verifying that the student roster data is true and correct to
the best of his/her knowledge.
For educators who fail to submit a roster verification within
the 2 week window, the existing roster data will be
considered true and correct.
Verified student roster data will be reviewed by the LEA and
any disputes related to roster data shall be resolved by the
educator and the LEA.”

DEMO OF VERIFICATION
PROCESS FOR TEACHERS
SY13-14PVAASRoster
Verification

School Admin Verification Window
Monday, May 19 – Sunday, June 1 @ 11:59pm
• Review and verify each teacher’s rosters
• Edit and return rosters to a teacher, if necessary
• Complete rosters for teachers who are not available
to verify rosters
• Medical Leave
• Maternity Leave
• Help resolve under-claiming and over-claiming
issues
• Submit all rosters to District Admin

School Admin Verification Window
“Student roster data must be verified and/or
corrected within 2 weeks of notification of the
opening of the School Administrator roster
verification review window. School Administrators
are responsible to complete the roster verification
review within the 2 weeks allotted. Any disputes
related to roster data shall be resolved by the
educator and the LEA.”

District Admin Verification Window
Monday, June 2 – Sunday, June 8 @ 11:59pm
• Review and verify each school’s rosters
• Help resolve under-claiming and over-claiming issues, if needed
• Over-claimed students are students claimed for more than 100%
across teachers/schools/LEAs.
• All over-claiming within your LEA must be resolved
• Over-claiming across LEAs does NOT need resolved
• Under-claimed students are claimed for less than100% across
teachers/school/LEAS.
• There are legitimate reasons for under-claiming
• Pass rosters back to School Admin for additional changes, if needed
• Submit all schools to SAS EVAAS®

District Admin Verification Window
“The roster verification process is the FINAL
opportunity to make any corrections to rosters. The
District Admin must verify that all roster data has
been reviewed and is true and correct to the best of
his or her knowledge, and that any and all disputes
related to an individual educator’s roster data have
been resolved prior to submission.”

VERIFICATION FOR SCHOOL
ADMIN/VERIFIERS AND
DISTRICT ADMINS/VERIFIERS
SY13-14PVAASRoster
Verification

Suggestions…
Start Early – Don’t Wait!!
• Start early in the window rather than waiting until the
end of the window to begin (remember, deadlines are
HARD deadlines!)
• Don’t wait – this is a new process!
Access Support – Don’t Struggle!!
• Attend a training session (webinar, face-to-face, archived)
• View the Roster Verification Virtual Learning Module
• Quick Start Guide
• Help Menus
• PVAAS Website: “Contact Us” link

SY13-14PVAASRoster
Verification
Goal of Roster Verification
GOAL: To ensure that EACH
roster reflects EACH student
that a teacher had instructional
responsibility for, the
proportion of concurrent
enrollment between each
teacher and student, and the
proportion of full or partial
responsibility for the instruction
for each student.
This is a student level
verification by teacher and
roster.

Responsibility
• Verify all students for which the teacher had
the responsibility for full or partial
instruction in a PSSA-tested grade and
subject, or Keystone-related course,
including:
• Students enrolled for part of the year or course
• This is NOT attendance!
• Students for whom instructional responsibility was
shared
• Receiving core instruction, with or without
intervention/remediation/additional instruction
• Enrolled in a Keystone course, with or without
intervention/remediation/additional instruction

Responsibility
• Instructional responsibility is a
combination of:
• Proportion of the subject/grade or
course in which the student and
teacher were concurrently enrolled
• Proportion of instruction the teacher
had responsibility for while enrolled
with that student
• This may vary by student - and by
subject/grade/course

% Instructional Responsibility
% Student +
Teacher
Enrollment
Full or
Partial % of
Instruction
The % Instructional Responsibility is calculated by
multiplying (% Student + Teacher Enrollment)
by (Full or Partial % of Instruction).

% Student +
Teacher
Enrollment
Full or
Partial % of
Instruction
What proportion of the
grade/subject/course are
the student and teacher
concurrently enrolled?
Of time the student & teacher were
enrolled together, are you the only PA
certified educator providing content-
specific instruction (Domains 1 and 3) of
the assessed eligible content in the
grade/subject/course or is it shared with
another teacher(s)?

Responsibility
The percentage of instructional
responsibility claimed
determines how much
each student is weighted
in generating the individual
teacher value-added measures!

Responsibility
% Student +
Teacher
Enrollment
Full or
Partial % of
Instruction

% Student + Teacher Enrollment
• Is the proportion of the subject and grade, or course, in
which the teacher and student were concurrently
enrolled
• IS NOT Attendance!!!
% Student +
Teacher
Enrollment

• Calculate from Day 1 through the last school day before the LEA’s
testing window opens for that tested subject/grade or course
• Calculate enrollment, NOT attendance!!
• Divide student + teacher concurrent enrollment days by total
possible concurrent enrollment days
% Student +
Teacher
Enrollment

Do NOT include as enrolled days:
• Holidays
• Student-Parent-Teacher conferences
• District professional development days
• Weather/community emergency closures
% Student +
Teacher
Enrollment

Example:
Alicia’s enrollment 93 days
Teacher’s enrollment 160 days
Number of possible enrolled days 160 days
Student + Teacher Enrollment 58%

CANNOT be decreased for:
• Daily absences, illness, or vacation- student or teacher
• Student teacher or paraprofessional providing
instruction
• Participation in extracurricular activities
• Meetings, professional development, or coaching
% Student +
Teacher
Enrollment

CAN be decreased for:
• Extended, pre-approved or board-approved leave of
absence
• Student hospitalization or psychiatric treatment
• Internship/apprentice programs
% Student +
Teacher
Enrollment

Full or Partial % of Instruction
• Is the proportion of instruction the teacher was
responsible for during the time the student and teacher
were enrolled together
o How much of the instruction (Domains 1 and 3) belongs with
this teacher?
o How much of the instruction (Domains 1 and 3) belongs with
another teacher?
Full or
Partial % of
Instruction

• Is 100%, if teacher was the only person responsible for the
instruction while concurrently enrolled with the student
• Is < 100%, if other teachers also provided instruction
• Verify/edit for EACH student!
• May vary BY student!
Full or
Partial % of
Instruction

Full or Partial % of
Instruction = 100%
Of time the student & teacher were enrolled together, is the
teacher the only PA certified educator providing content-
specific instruction (Domains 1 and 3) of the assessed
eligible content in the grade/subject/course?
YES NO
Full or Partial % of Instruction =
Proportion of instruction for which
each teacher had responsibility of
the assessed eligible content in the
grade/subject/course

An individual teacher CAN claim < 100% for a student in:
• Co-teaching situations
• Response to Instruction and Intervention (RTII)
• Team teaching
• Push-in or Pull-out programs
• Instruction is shared – the 100% full/partial instruction is shared/split
between teachers
Full or
Partial % of
Instruction
In any situation in which instruction is shared, teachers and
administrators will need to determine together the appropriate
percentage of partial instruction to attribute to each teacher involved.

Responsibility
% Student +
Teacher
Enrollment
Full or
Partial % of
Instruction
The TOTAL overall % of
Instructional Responsibility is
automatically calculated in the
system.

Underclaiming of Students
If total % Instructional
Responsibility < 100%, the
student will be underclaimed in
the system.

Underclaiming of Students
There are scenarios where
underclaiming IS accurate.
Example: Student and/or
teacher is new to PA/public
schools and enrolls in course
part of the way into the course.

Overclaiming of Students
All overclaiming of
students WITHIN a
district/LEA must be
resolved!

Overclaiming and Underclaiming
• Over-claimed students are students claimed for more than
100% across teachers/schools/LEAs.
• All over claiming of students WITHIN a district/LEA must be
resolved.
• LEAs are not expected to resolve issues of over claiming of
students ACROSS LEAs.
• Unless the LEAs are sharing a student(s) simultaneously,
such as an IU and District
• Under-claimed students are claimed for less than100% across
teachers/school/LEAS.
There are legitimate reasons for under-claiming
such as where a student moved into PA/new to PA public
schools part way through school year.

Disclaimer on Scenarios Provided
The scenarios that follow are only to be used
as general examples!
Any numbers or decisions indicated in these
scenarios are shown for illustration purposes
ONLY!
It is the local decision of the LEA to determine
appropriate rosters, % of Student+Teacher
enrollment, and Full/Partial % of Instruction!

Scenario #1
Mrs. Johnson teaches Grade 4 Reading. Her class
consists of 3 students: Billy, Jane, and Mary. This is a
full year course, and Mrs. Johnson is the only
teacher in this grade/subject.
All 3 students and Mrs. Johnson are enrolled
concurrently from Day 1 of Grade 4 Reading until
the last school day before the PSSA Reading testing
window opens for Mrs. Johnson’s LEA.

Scenario #1
READING
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Billy 100% 100% 100%
Jane 100% 100% 100%
Mary 100% 100% 100%
Mrs. Johnson
DISCLAIMER: Any numbers or decisions indicated in this example/scenario are shown for illustration purposes ONLY! It
is the local decision of the LEA to determine appropriate rosters and % Instructional Responsibility for each student.

Scenario #2: Self-Contained
Elementary Classroom
Mrs. Johnson teaches Grade 4. She teaches both
Math and Reading in a self-contained environment.
Her class consists of three students: Billy, Jane, and
Mary.
Both Math and Reading are full year courses, and
Mrs. Johnson is the only teacher in these subjects.

READING
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Billy 100% 100% 100%
Jane 100% 100% 100%
Mary 100% 100% 100%
Scenario #2: Self-Contained
Elementary Classroom
MATH
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Billy 100% 100% 100%
Jane 100% 100% 100%
Mary 100% 100% 100%
Mrs. Johnson

Scenario #3: Shared Instruction
Mr. Smith and Mrs. Wolf co-teach Algebra I to a class
of three 9th grade students: Charlie, Angela, and
Phillip.
They have agreed that they share the instruction for
all three students 50/50.
All students/teachers are enrolled for the entire
course.

ALGEBRA I
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Billy 100% 50% 50%
Jane 100% 50% 50%
Mary 100% 50% 50%
ALGEBRA I
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Billy 100% 50% 50%
Jane 100% 50% 50%
Mary 100% 50% 50%
Mr. Smith
Mrs. Wolf

Mr. Smith teaches Biology to three students: Charlie,
Angela, and Phillip.
Phillip has an IEP and receives additional content
instruction from Mrs. Wolf.
They have determined that Mrs. Wolf has 10 percent
of the shared instruction for Phillip in this course.
All students/teachers are enrolled for the entire
course.

BIOLOGY
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Phillip 100% 10% 10%
BIOLOGY
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Charlie 100% 100% 100%
Angela 100% 100% 100%
Phillip 100% 90% 90%
Mr. Smith
Mrs. Wolf

Scenario #5:
Student/Teacher Movement
Mrs. Gardner teaches Biology to a class of three 9th
grade students: Gary, Tony, and Liz.
Tony enrolled in the course 70% of the way into it.
Mrs. Gardner went on maternity leave 70% of the
way into the course. She was not enrolled with Tony.
Tony can be removed from her roster, if he was on it.
Mrs. Stafford filled in for the rest of the year.

BIOLOGY
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Gary 30% 100% 30%
Tony 30% 100% 30%
Liz 30% 100% 30%
Scenario #5: Student/Teacher Movement
BIOLOGY
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Gary 70% 100% 70%
Tony 0% 0% 0%
Liz 70% 100% 70%
Mrs. Gardner
Mrs. Stafford

Scenario #6:
Open Campus/Consortium
Mrs. Rodriguez teaches an online Keystone
Literature class. The class is part of an open campus
program and is open to students from neighboring
partner-districts.
She teaches three students: Tim, Jessica, and Laura.
Tim comes from a neighboring district. Jessica and
Laura are from her employing district/LEA.
All students and the teacher are enrolled for the
entire course.

Scenario #6:
Open Campus/Consortium
LITERATURE
ROSTER
% Student+Teacher
Enrollment
Full/Partial % of
Instruction
Total Instructional
Responsibility
Tim 100% 100% 100%
Jessica 100% 100% 100%
Laura 100% 100% 100%
Mrs. Rodriguez

QUESTIONS:
SECTION 4
INSTRUCTIONAL
RESPONSIBILITY

THIS YEAR (SY13-14) COUNTS!!
• SY13-14 is Year One for PVAAS
Teacher Specific Reporting to
be used towards a teacher’s
PVAAS 3-year rolling average.
In Summary…

Counts Towards the FIRST
3 Year Rolling Average!
This Year!

SY13-14 + SY14-15 + SY15-16=
First PVAAS 3 Year Rolling Average in SY15-16

Accessing Help 24-7
Where to go…
• PVAAS FAQs
• Implementation Guide
• Quick Start document
• Virtual Learning Modules
• Help Menus
• Role Specific
• Window Specific
• Context Dependent
• Archived Webinars
• PVAAS website: “Contact Us”
link

PVAAS FAQs
with Table of Contents

Which teachers will receive PVAAS
teacher-specific reporting?
Teachers receiving PVAAS teacher-specific reporting are
permanent or temporary professional employees who
hold a valid PA teaching certificate and who have full or
partial responsibility for content specific instruction of
assessed eligible content as measured by PA’s
assessments (PSSA and/or Keystone exams).
This may include other teachers than those who are the
teacher of record. Pennsylvania defines the teacher of
record as “a professional or temporary professional
educator assigned by a school entity as the primary
instructor for a group of students.”
(Source: Highly Qualified Teacher Guidelines on PDE
website)

So, How Do You Calculate %
Student+Teacher Enrollment?
Total # Days Student + Teacher Concurrently Enrolled*
Total # Days for Course/Subject/Grade**
% Student +
Teacher Enrollment
*Total # Days Student + Teacher Concurrently Enrolled  Number of school days for a
course/subject/grade that student AND teacher are enrolled together, up to and including last school day
before LEA testing window.
o Examples of days that can decrease this number:
• Extended board-approved leave of absence for student or teacher
• Hospitalized or psychiatric treatment
• Student in internship or apprentice program
o Examples of days that cannot decrease this number:
• Teacher or student absent for sick day or vacation
• Instruction provided by student teacher or paraprofessional
• Student out for extracurricular activity
• Teacher out for meeting, professional development, or coaching
**Total # Days for Course/Subject/Grade  Number of school days for a course/subject/grade, up to and
including last school day before LEA testing window.
o Does NOT include days when ALL students are not in school:
• Holidays
• Student-Parent-Teacher Conferences
• Professional Development Day
• School closed due to weather or community emergency

Contact SAS EVAAS with
HOW TO questions
(Click on “Contact Us” link
on PVAAS login page)
• Accessing & Using Roster
Verification system
• Username & Password issues
• PPID errors & omissions
• Adding/removing teachers
• Adding/removing rosters
• Adding/removing students
• Verifying & submitting rosters
• Sending rosters back to a teacher
or School Admin
District Admin/District
Verifiers ONLY Contact the
PVAAS Statewide Team with
Policy and Guidance
questions
(Email pdepvaas@iu13.org)
• Which PA teachers?
• Claiming issues
• % Student + Teacher Enrollment
• % Instructional Responsibility
• PVAAS Teacher-Specific Reporting
SY13-14PVAASRoster
Verification

Teacher Reporting and
Policy Questions
District Admin/District
Verifiers ONLY Email:
pdepvaas@iu13.org
• Which PA teachers?
• Claiming issues
• % Student + Teacher
Enrollment
• % Instructional
Responsibility
• PVAAS Teacher-Specific
Reporting

• SAS EVAAS Support Team has staff in the office each
day to respond to questions;
• They have access to the entire roster system.
• The PVAAS Statewide Team does NOT have access.
• PVAAS Statewide Team members are on the road
providing professional development sessions to
educate you on this process
• Response from SAS EVAAS will be quicker as a result!

Roster Verification Professional
Development Opportunities
• Three (3) options for professional development
on what educators have to know and be able to
do to verify and submit rosters in Spring 2014.
• 8 Webinars in February
• 7 Face-to-Face Sessions in March – Today!
• Virtual Learning Module accessible 24/7 via
PVAAS website

Roster Verification Webinars
• Archived and accessible on the PVAAS login
page, https://pvaas.sas.com

Roster Verification
Virtual Learning Module
• Accessible 24/7 through PVAAS website
• Segments for Teachers, School and District Admins, and
School level and District level Verifiers
• To be released mid-February
• Approximately 70 minutes
• Two additional segments for School and District Admins,
and School level and District level Verifiers
• To be released mid-March
• Approximately 10-15 minutes each

Roster Verification
Segments for teachers, school administrators, school level-verifiers, district
administrators, and district level-verifiers (to be released in February)
include the following:
• What is PVAAS Teacher Specific reporting and its purpose?
• What is Roster Verification and why is it necessary?
• Who verifies rosters? What is the timeline and process?
• Which teachers will participate?
• How will the data be used?
• Accessing and navigating the system
• Guidance on percentage Instructional Responsibility
• % Student + Teacher Enrollment and %Full/Partial Instruction)
• Teacher Actions - What are the steps in the process?
• Adding/removing rosters
• Adding/removing students
• Verifying/Editing instructional responsibility
• Submitting rosters
• Resources and Support
.

Roster Verification
• The two segments for school administrators, school
level-verifiers, district administrators, and district
level-verifiers include info on action actions they will
need to take to:
• review rosters
• address over-claiming and under-claiming of
students
• send rosters back to the teacher or school
• submit rosters
• To be released in Mid-March
.

Roster Verification
# Title Time (in minutes)
Opening Screen Welcome 1
Menu Choice 1 Teacher Reports 6
Menu Choice 2 What is Roster Verification? 10
Menu Choice 3 Accessing the Roster Verification System 3
Menu Choice 4 Getting There 2
Menu Choice 5 Roster Verification Overview 12
Menu Choice 6 Verifying Instructional Responsibility 18
Menu Choice 7 Teachers’ Actions 11
Menu Choice 8 School Administrators’ Actions Coming Soon
(approx. 15 min)
Menu Choice 9 District Administrators’ Actions Coming Soon
(approx. 10 min)
Menu Choice 10 Resources/Support 1
Menu Choice 11 Feedback Survey Less than 1 min

Account Management
• Archived version of webinar found on PVAAS
login page, https://pvaas.sas.com
• Mini WebEx videos on Account Management
• Accessible within PVAAS website

Additional Questions?

PVAAS Materials or
Statewide Implementation
pdepvaas@iu13.org
PVAAS Report Web Site
https://pvaas.sas.com

www.pde.state.pa.us
PENNSYLVANIA
Value Added Assessment System
______________________________________________________________________
PVAAS
333 Market Street
Harrisburg, PA 17126

Sy 13 14 pvaas roster verification

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