The document discusses the challenges that organizations face in managing their workforce effectively. It is difficult to ensure the right employees have the right skills and are assigned to the right tasks. Traditional workforce management solutions do not provide insights needed to make better business decisions. The SumTotal solution aims to address these challenges by providing a fully integrated workforce management platform that includes time and attendance tracking, scheduling, leave and absence management, and other core functionality. This is designed to improve efficiency, reduce errors, and better align the workforce with business goals.

1. DATASHEET www.sumtotalsystems.com
SumTotal Work
CHALLENGE
If your organization is like most, your largest asset and best competitive
advantage is your people. But making sure you have the right people, with Benefits:
the right skills, at the right place, at the right time, on the right task and for •• Comply – pay, absence and leave, and
the right cost is challenging. work rules help manage risk
Most organizations don’t have real-time visibility into which employees or •• Deploy – the right number, of the
contingent labor are properly certified or trained to perform key tasks in right people, with the right skills, in
order to drive efficiency. Getting a full picture of your global workforce can the right place, doing the right work,
at the right time, and at the right cost
be cumbersome and time-consuming.
•• Engage – enable and facilitate
Piecing together information to schedule and maximize productivity is
individual and group performance
equally challenging. Many organizations must choose employees to work
an open shift or perform a specific task based on availability alone. •• Produce – increase net effective
productive capacity
Traditional Workforce Management solutions are often just automated
•• Profit – with rapid time to value, cost
versions of old paper-based time sheets and schedules, and don’t provide
savings and increased revenue and
the insight and tools to enable better business decisions.
productivity, impact both top and
What if you could align your workforce with your business goals to achieve bottom lines
maximum performance? What if you could accurately view all of your
employees’ attributes in real-time in order to assign work most effectively
and had proof of compliance for litigation and audit? What if you could
better control overtime and gain insight into the trends that are driving it?
And what if you could reduce the time and error involved in processing,
reviewing and updating exceptions?
THE SUMTOTAL SOLUTION
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Without restrictions on devices, deployment options, or platforms,
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and Payroll allows global, real-time access to your people and workforce
information and turns it into actionable, on-demand analytics. As a Key Differentiators:
result, SumTotal helps organizations significantly improve the efficiency
•• The broadest and deepest best-in-class
and effectiveness of their people, not just automate their workforce workforce management functionality,
management processes. built on years of workforce
management leadership experience
The SumTotal Work solution includes:
•• Personalized user experience and
•• A single, unified employee record allowing for scheduling based on access to any company-specific
skills, performance, and certifications, automatically ensuring real time content delivered via standards-based
compliance with schedule requirements. portal and portlet technology
•• Sophisticated and intuitive technology via our distributed enterprise •• Proactive alerts, notifications and
platform. Highly scalable and configurable service oriented call-outs for compliance governance
architecture built on a multi-tenant platform allows single or on schedules, work time, absence and
autonomous segmented deployment. leave policies
•• No matter how complex, through our extensible rules engine we •• Integration with SumTotal Talent and
can meet 100% of work, leave, schedule and pay rules without Learn, providing a comprehensive
customizing the core. single view of your people from which
to make informed decisions
•• Available portal and portlets, built on the SharePoint framework, that
provide role-based, personalized content to executives, managers, •• Configuration and extensibility to
employees, and administrators intermingled with information and meet 100% of your organization’s
functionality from other systems outside the SumTotal solution. requirements without costly
customization
•• Time and attendance tracking to reduce costs and lost productivity by
managing time, absences, leave balances and automation of all pay •• Multi-tenant architecture to facilitate
and work rules via a single user interface. segmentation and global rollouts
•• Integrated time tracking and labor distribution eliminate data •• Flexibility to deploy individual
synchronization issues common in other products. Advanced features components or as full platform
such as “free form” activity entry and keyboard shortcuts simplify the
And every SumTotal solution is:
process of recording and allocating time. Simplify managers’ time
allocation for both hourly and salaried staff by dynamically adjusting •• Fully integrated today with all of our
views based on the selected employees and their jobs. Talent Expansion Applications
•• The Absence Calendar, allowing managers to view, edit, and approve •• Built to work with other technology in
all types of absences from a single familiar interface; including file your environment
attachment and case management tools to assist in the management
•• Offered on-premise or in the cloud,
of FMLA and other types of leave. It provides immediate visibility to the
private or public
number of employees unavailable for work to enable management to
proactively meet coverage requirements. More than time and attendance and “just”
paying people right, the SumTotal Work
•• The Daily Schedule, providing drag and drop scheduling with an
Solution impacts the performance and
integrated view of work time, job/task assignments, breaks, availability,
productivity of every employee every day.
and absences. No browser downloads are required, enabling
managers to dynamically adjust daily work schedules.
•• The Monthly Hour Analysis, just one of many dynamic and graphical
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reports provided through the browser. An ad hoc reporting tool
provides the ability to easily create additional reports.
•• A Mobile application, built on HTML 5 that provides anytime,
anywhere access. This technology platform removes the need
to standardize on a single mobile operating system allowing
organizations to support the trend to Bring Your Own Device
(BYOD) to work.
•• Sophisticated data collection devices to provide complete
capability for employee and manager self-service and time,
absence and labor data collection. The ability to support the
complex requirements of global organizations in all industries
and of all sizes without restrictions on devices, deployment
options, or platforms.
SumTotal Work solutions work the way people work, in real-time, so
your people have unparalleled visibility to enable better business
decisions sooner and are positioned to be their best.
ABOUT SUMTOTAL
SumTotal Systems, LLC, the largest independent provider of integrated HR solutions, is increasing the performance of some of the world’s most successful organizations, including
AstraZeneca (NYSE: AZN[ADR]; London: AZN), Amway (KUL: AMWAY), and Seagate (NYSE: STX). Providing the industry’s only Talent Expansion Platform, SumTotal helps organizations
improve and expand their employee talent and become great places to work. SumTotal’s people-focused applications, available on premise and in the Cloud, enable in-context, just-in-
time development designed to advance employees’ skills and knowledge. For more information or to request a demo, please call +1 (866) 768-6825 (US / Canada), +1 (352) 264-2800
(international) or visit www.sumtotalsystems.com.
Corporate Headquarters EMEA APAC
SumTotal Systems, LLC SumTotal Systems, UK SumTotal Systems India Pvt. Ltd.
2850 NW 43rd Street 3rd Floor, 100 Longwater Ave. 7th Floor Maximus Towers
Suite #150 Green Park, Reading Building 2B, Mind Space
Gainesville, FL 32606 USA Berkshire, RG2 6GP, UK Raheja IT Park, Cyberabad
Phone: +1 352 264 2800 Phone: +44 (0) 1189 315 777 Hyderabad, AP- 500081, India
Fax: +1 352 374 2257 Fax: +44 (0) 1189 867 365 Phone: +91 (0) 40 6695 0000
Fax: +91 (0) 40 2311 2727
© 2013 SumTotal Systems, LLC. All rights reserved. SumTotal and the SumTotal logo are registered trademarks or trademarks of SumTotal Systems, LLC
and/or its affiliates in the United States and/or other countries. Other names may be trademarks of their respective owners. 13_0321_DS_NH
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