The document outlines the student body structure and clubs at BITSoM. It recommends that each club have a President, General Secretary, and Joint Secretary. Clubs can have between 15-30 members with a 50/50 split between year 1 and year 2 students. Students can apply for 5-8 clubs/committees. There will be a peer review process for club members. The document also outlines the roles and responsibilities of the Student Council and various committees including Academic, Placement, Marketing & Admissions, Extra-Curricular, and Campus Life. It recommends bi-monthly roundtable meetings between the Student Council and club leaders.

1. BITSoM
Student Body Structure

2. Clubs
• Penny wise (Finance)
• Bitsvertise (Marketing)
• Operations Club
• BITSoM Consulting Club
• Preql (Business Analytics)
• Entrepreneurship Club
• Mandate (Public Policy)
• SSIC (Social Sustainability)
• Product Management
• BITS & Toes (Dance)
• Beatsom (Music)
• Soch: Content House
• Shelf Indulgence (Book club)
• Sports Club
• Raise a Toast (Public Speaking)
• Theatre Club
• Mental Wellbeing
• (in works) Gen. Man.
• Academic
• Operations
• Events & Cultural
• Marketing
• Admissions
• Placement
Student Council:
• Academics & Programs
• Marketing & Admission
• Placement
• Extra-curriculars
• Campus Life
Committees Council

3.  It is recommended for more efficient communication,
accountability and work distribution that each clubs has the
following 3 posts mandatorily:
• President (year 2): elected(majority, atleast 40%
votes)- agenda setting, work distribution, council
communication
• Gen. Sec (year 2)- POC for year 2
• Joint Sec. (Year 1): interviews by year 2 members-
POC for year 1
Elections for these are to be held internally in the
clubs (blind ballot style). Apart from this, clubs are
free to decide their own structure –
segmented/flat/hierarchical.
 No. of members: Min 15, Max 30 (50:50 = Yr1:2)
 At the time of applications, one can apply for a minimum of
5 and a max. of 8 clubs & comms. Incase they get a
membership in their top 3 choices they would have to
accept (based on preference list given at time of
application), for preferences 4-8, they have an option to
accept or reject the membership.
Clubs
 Each club will have a year end peer review process [For
Batch OF 2023] (blind ballot rating) for all its members - to
reward the active and engaged members and ensure all
members contribute to the committee work.
 Before this process, an option to voluntarily drop out of the
club will be given to the members before the final ballot
results are announced.
 Being in a club/committee is NOT mandatory.
 Anyone who isn’t part of any committee/club by choice will
be approached by the student council to identify the gap in
the system and opportunities of engagement for the
person.
 A student is allowed to be in a maximum of 2 clubs or 1
club+1 committee.
 One can’t be an office bearer in more than one club.

4.  All committees will stand dissolved on 10 August
2022.
 For the current year the following process will be
followed:
 10/8 EOD: EOI from Yr 2 members of the
existing comm. Will be taken and reviewed by
mentors.
 16/8: List of retained Yr 2 comm. Members be
rolled out
 Each committee will work with its mentor to decide
its structure and process of selecting new entrants:
for both year 1 and year 2 students (who were not
in the committee earlier)
 Student Council members of the respective
committees will sit in in all the meetings to ensure
alignment with the other committees and help with
any day to day requests.
 The student council member of the respective
committees will be sitting in on the roundtable
meeting (mentioned in Other recommendation
slide) on behalf of the committee for more efficient
communication between clubs and committees.
 Number of members to be recruited: (Yr 1 + Yr 2)
 Academic: 12 (6+6)
 Operations: 10 (5 + 5)
 Events & Cultural: 18 (10+ 8)
 Marketing: 12 (6 + 6)
 Admissions: 8 (4+4)
Committees
Committee specific recommendations:
 Academic committee: It is recommended that only
members of Academic committee be allowed to
stand up for CR elections. This way there will be
minimal overlap in CR and Academic committee.
responsibilities and CRs will themselves be a part of
the academic committee.
** All recommendations exclude Placement committee

5. Outline of Role & Responsibilities:
Academic:
• To act as a facilitator for the policy making and implementation for
the student related programs and academics by working with the
admin and committees.
• Academics & Programs related events like workshops, Academic
policy making and review, conflict resolution between student
parties regarding academics and programs.
Placement:
• Coordinate for all placement related activities: Resume, case
competitions, and interview preparations.
Marketing & Admissions:
• Collaborate with all student run bodies and administration to
publicize and market events.
• Facilitate the marketing initiatives throughout the year including
outreach and festivals.
 Student Council will act as a facilitator for respective
committees and clubs and a communicator between these
bodies and the admin.
 They will also conduct the bi-monthly roundtable meeting
for efficient communication and to encourage
collaborations.
 Elections for the posts will be held in the last week of
November, after the summer internship process is
completed in a blind ballot style.
 The Council members are not allowed to be a members of
any committee or an office bearer in any club after being
elected.
Student Council
Extra-curricular:
Coordinate club events- logistics, admin. permissions, day to
day club requests for admin, event scheduling, end review
process for clubs.
Campus Life:
Coordinate campus activities with ECC and Operations
Committee- Food, mess, hostel experience, festivals, health
and well being.

6. Other Recommendations
 Roundtable meeting:
It is recommended that on the 1st Saturday of
every second month a roundtable meeting of :
Student Council representatives + (President, Gen
Sec, Joint Sec) of every club be conducted to
discuss the activities planned for the coming
months. Identify areas of collaboration and co-
operation and avoid scheduling conflicts.
 A common events calendar shall be maintained
digitally with access to both admin and students - to
mark the planned events on an ongoing basis to
avoid any confusion and keep everyone on the same
page: to be managed under SC (Academic)

7. EVENTS JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC
BEACON
REPUBLIC DAY DEBATE
BITSoM BUSINESS VALLEY
CULTURAL FEST
STUDY GROUP WARS
PLAY BY THEATRE CLUB
ORIENTATION WEEK
INDEPENDENCE DAY
CELEBRATIONS
TEACHERS DAY
QUIZ
CHRISTMAS CELEBRATIONS
SUMMER PLACEMENT
FINAL PLACEMENTS
Timeline: Annual Events (tentative)

8. Thank you.