1. Work plan for Welcome Party
Team of Organizers
1. Mian Shahzad Fazal (Facilitator/ Group Leader)
2. Sana Shah ( Deputy Facilitator)
3. Usman
4. Taimoor
5. Arbab
6. Junaid
7. Waheed Ullah
8. Khadija
9. Maaz
10. Hassan
Elements of Program
Flowers Theme of Party (Masquerade)
Cake cutting Ceremony
Welcome Speech
Speeches by Student Representatives
Drama
Games(Decent Games)

2. Singing
Parodies
Music
Guest Book
Traditional Dances
Traditional Dress up of different Localities
Surprising event
End of the Party with National Anthem
Items Required:
(Chairs+ Tables+ Covers for tables and Chairs+ Stage+ Screen+ D.J+ Backdrop+ Flowers+ Carpets+
Jug+ Glasses+ Plates+ Lighting+ Camera Man+ Invitation Cards+ Seating arrangements for Faculty+
Card for organizers+

3. Objectives
This project/event should have the following impact on our institute:
A chance to bid farewell to the IMBA seniors, celebrate their accomplishments, and honor
professors
Provide a formal occassion in which the entire IMBA student population and professors can come
together and interact
The farewell party has become an IMBA tradition
Team
I would recommend 2 main coordinators (one doing mainly external stuff - the StuCo social chair,
and one doing mainly internal stuff dealing with the office, students and professors), and
between 2-3 others on the team who will be assigned tasks by the two event coordinators. Tasks
will include:
o Booking the venue and coordinating the event with their staff (external manager)
o sending out initations to students and professors (internal manager)
o writing a Budget Proposal to give to the office (both internal/external)
o organize the schedule and activities (performances) during the event (everyone)
o handling finances (paying hotel, receiving money from students) (internal/external)
o Coordinating the bar if StuCo decides to sell its own alcohol (internal/external)
o Senior gifts (internal)
Additional people may be needed to help preparations on the day of the event for the following
tasks:
o decorations
o reception desk
o MCs
o IT person (pptslideshow, music)

4. Contact Info
Other notes:
We arranged with Shangri-La to use the lobby outside the ballroom as a lounge where we served drinks (cocktails,
wines, beers) an hour before the dinner officially started. This was a good way to encourage people to come before
the dinner starts (so that it can start on time) and gives a chance for everyone to mingle.
We did not collect money beforehand, only at the door.
Keep track of the money and attendance list
Here is a copy of the program
o Program
18:30 Greeting, Cocktails and Lounging
19:45 Banquet Hall Doors Open
(Hors d'œuvre Served)
20:00 Dinner // Welcome
20:30 Opening Address // Professor’s Toast
21:00 Song // Slideshow
21:30 Senior Awards
22:30 Games // Dance // Dinner Finishes
23:00 The End
Work Breakdown Structure and Timeline