The March 4 Comprehensive Plan Public Forum gave Austinites an opportunity to suggest questions for City Council to ask the three finalist teams who are vying to be the consultant for the New Comprehensive Plan. This presentation introduced the evening by providing background on the Comprehensive Plan and the Request for Qualifications process. For more information on Austin's new Comprehensive Plan, please visit http://www.cityofaustin.org/compplan .
Yakima Valley Conference of Government's Prioritization ProcessRPO America
During the 2016 National Regional Transportation Conference, Larry Mattson, Yakima Valley Conference of Governments, provided an overview of the transparent process used by the region's technical advisory committee
This webinar discuss how a community can get funding for transportation projects, where the money comes from, and what is eligible to be a funded project. You will also learn about the new addition to the process, which is quarterly tracking and the reports that go along with tracking.
Enhancement Projects: Improving Successful Implementation in MinnesotaRPO America
During the 2016 National Regional Transportation Conference, Annette Fiedler, Southwest Regional Development Commission, Katie Caskey, Minnesota DOT, and Ronda Allis, Minnesota DOT, gave a presentation together. This presentation discussed improvements to the information collected in the letter of intent that local governments complete to apply for the Transportation Alternatives Program in one area of Minnesota.
Humboldt County Assn of Goverments: Public Involvement Methods and DocumentationRPO America
During a National Association of Development Organizations Research Foundation webinar on April 5, 2022, Beth Burks shared how the Humboldt County Association of Governments conducts public outreach in transportation planning, the agency's experience using various methods in rural areas, and benefits of engagement.
Yakima Valley Conference of Government's Prioritization ProcessRPO America
During the 2016 National Regional Transportation Conference, Larry Mattson, Yakima Valley Conference of Governments, provided an overview of the transparent process used by the region's technical advisory committee
This webinar discuss how a community can get funding for transportation projects, where the money comes from, and what is eligible to be a funded project. You will also learn about the new addition to the process, which is quarterly tracking and the reports that go along with tracking.
Enhancement Projects: Improving Successful Implementation in MinnesotaRPO America
During the 2016 National Regional Transportation Conference, Annette Fiedler, Southwest Regional Development Commission, Katie Caskey, Minnesota DOT, and Ronda Allis, Minnesota DOT, gave a presentation together. This presentation discussed improvements to the information collected in the letter of intent that local governments complete to apply for the Transportation Alternatives Program in one area of Minnesota.
Humboldt County Assn of Goverments: Public Involvement Methods and DocumentationRPO America
During a National Association of Development Organizations Research Foundation webinar on April 5, 2022, Beth Burks shared how the Humboldt County Association of Governments conducts public outreach in transportation planning, the agency's experience using various methods in rural areas, and benefits of engagement.
How to Obtain the Best Consulting Support for your Radio System Upgrade or Re...Black & Veatch
U.S. cities and counties strive to improve mission critical communications, but selecting a land mobile radio system or a new Long-Term Evolution (LTE) system that is cost-competitive and meets current and future operational requirements can be a formidable task. This presentation provides five essential RFP development tips.
Developed By and For the Use of the PMI Baltimore ChapterProject.docxsimonithomas47935
Developed By and For the Use of the PMI Baltimore ChapterProject Charter
Applicable Processes/Procedures:Identify the process for creating a project charter
1. General Information:
Project Title – The proper name used to identify this project; Project ID – The working name or acronym that will be used for the project; Sponsoring Organization – The organization sponsoring this project; Sponsor Representative – The name of the person representing the Sponsoring Organization; Prepared by – The person(s) preparing this document; Version – Version of this document.
Project Title:
Project ID:
Sponsoring Organization:
Sponsor Representative:
Prepared by:
Version:
2. Project Stakeholders:
List all applicable project stakeholders.
3. Executive Summary
Provide a brief overview of this project.
4. Project Purpose
Explain the reason(s) for doing this project.
4.1. Business Need / Problem
The Business Need / Problem is an issue or opportunity pertaining to the business which needs to be resolved / acted upon. State in specific terms the issue or opportunity this project will address. Often, the Business Need / Problem is a critical business issue or initiative in the Sponsoring Organization’s Strategic Plan.
4.2. Business Objectives
Define the specific Business Objectives of the project that correlate to the strategic initiatives or issues identified in the Sponsoring Organization’s Strategic Plan. Every Business Objective must relate to at least one strategic initiative or issue and every initiative or issue cited must relate to at least one project business objective.
5. Project Overview
5.1. Project Description
Describe the project focus, approach, customer(s), and the boundary limits of the project.
5.2. Scope
The Project Scope addresses the who, what, where, when, and why of a project.
5.3. Assumptions
Assumptions are statements taken for granted or accepted as true without proof. Assumptions are made in the absence of fact. List and describe the assumptions made in the decision to charter this project.
5.4. Constraints
Constraints are boundary conditions that the project must stay within. List and describe the constraints applicable to this project.
6. Project Requirements / Deliverables
The Project Requirements / Deliverables define what the project must accomplish, including the customer/ user requirements and products / services to be provided by the project.
7. Schedule: Milestones and Deliverables
Provide a list of Project Management Milestones and Deliverables. This list of deliverables is not the same as the products and services provided by the project, but is specific to the management of the project. An example of a Project Management Milestone is the Project Plan Completed.
8. Costs / Budget
Identify the initial funding required by the project and/or committed to this project by the project sponsor. Additional funding may be requested / committed upon completion of the detailed project plan.
9. Personnel .
Mosaic, Public Sector Forums, Efficiency Through E-Planningguest00d5
Mosaic's Jason McNeil speaks at the Public Sector Forums' Efficiency Through e-Planning Conference; delivering a presentation on PARSOL's achievements and contribution to DCLG's e-Planning Programme.
Mosaic, Public Sector Forums, Efficiency Through E-Planningjasonmcneil
Mosaic\'s Jason McNeil [Director and Principal Consultant] speaks at the Public Sector Forums\' Efficiency Through e-Planning Conference; delivering a presentation on PARSOL\'s[3] achievements and contribution to DCLG\'s e-Planning Programme.
Jim Proce - 2018 Capital Improvement Planning Process CPM ClassJim Proce
Jim Proce, adjunct instructor, for the Certified Public Manager Program at Texas State University (NCTCOG-Arlington TX) brings this real-life module to the classroom workshop setting. With a little help from Jim Nichols, PE, ICMA-CM, the content covers CIP back-hoes to budgets and everything in between. This has been presented in several venues, agencies, and professional associations and serves as a primer and checklist for all things CIP. For more information contact jimproce@gmail.com
How to Obtain the Best Consulting Support for your Radio System Upgrade or Re...Black & Veatch
U.S. cities and counties strive to improve mission critical communications, but selecting a land mobile radio system or a new Long-Term Evolution (LTE) system that is cost-competitive and meets current and future operational requirements can be a formidable task. This presentation provides five essential RFP development tips.
Developed By and For the Use of the PMI Baltimore ChapterProject.docxsimonithomas47935
Developed By and For the Use of the PMI Baltimore ChapterProject Charter
Applicable Processes/Procedures:Identify the process for creating a project charter
1. General Information:
Project Title – The proper name used to identify this project; Project ID – The working name or acronym that will be used for the project; Sponsoring Organization – The organization sponsoring this project; Sponsor Representative – The name of the person representing the Sponsoring Organization; Prepared by – The person(s) preparing this document; Version – Version of this document.
Project Title:
Project ID:
Sponsoring Organization:
Sponsor Representative:
Prepared by:
Version:
2. Project Stakeholders:
List all applicable project stakeholders.
3. Executive Summary
Provide a brief overview of this project.
4. Project Purpose
Explain the reason(s) for doing this project.
4.1. Business Need / Problem
The Business Need / Problem is an issue or opportunity pertaining to the business which needs to be resolved / acted upon. State in specific terms the issue or opportunity this project will address. Often, the Business Need / Problem is a critical business issue or initiative in the Sponsoring Organization’s Strategic Plan.
4.2. Business Objectives
Define the specific Business Objectives of the project that correlate to the strategic initiatives or issues identified in the Sponsoring Organization’s Strategic Plan. Every Business Objective must relate to at least one strategic initiative or issue and every initiative or issue cited must relate to at least one project business objective.
5. Project Overview
5.1. Project Description
Describe the project focus, approach, customer(s), and the boundary limits of the project.
5.2. Scope
The Project Scope addresses the who, what, where, when, and why of a project.
5.3. Assumptions
Assumptions are statements taken for granted or accepted as true without proof. Assumptions are made in the absence of fact. List and describe the assumptions made in the decision to charter this project.
5.4. Constraints
Constraints are boundary conditions that the project must stay within. List and describe the constraints applicable to this project.
6. Project Requirements / Deliverables
The Project Requirements / Deliverables define what the project must accomplish, including the customer/ user requirements and products / services to be provided by the project.
7. Schedule: Milestones and Deliverables
Provide a list of Project Management Milestones and Deliverables. This list of deliverables is not the same as the products and services provided by the project, but is specific to the management of the project. An example of a Project Management Milestone is the Project Plan Completed.
8. Costs / Budget
Identify the initial funding required by the project and/or committed to this project by the project sponsor. Additional funding may be requested / committed upon completion of the detailed project plan.
9. Personnel .
Mosaic, Public Sector Forums, Efficiency Through E-Planningguest00d5
Mosaic's Jason McNeil speaks at the Public Sector Forums' Efficiency Through e-Planning Conference; delivering a presentation on PARSOL's achievements and contribution to DCLG's e-Planning Programme.
Mosaic, Public Sector Forums, Efficiency Through E-Planningjasonmcneil
Mosaic\'s Jason McNeil [Director and Principal Consultant] speaks at the Public Sector Forums\' Efficiency Through e-Planning Conference; delivering a presentation on PARSOL\'s[3] achievements and contribution to DCLG\'s e-Planning Programme.
Jim Proce - 2018 Capital Improvement Planning Process CPM ClassJim Proce
Jim Proce, adjunct instructor, for the Certified Public Manager Program at Texas State University (NCTCOG-Arlington TX) brings this real-life module to the classroom workshop setting. With a little help from Jim Nichols, PE, ICMA-CM, the content covers CIP back-hoes to budgets and everything in between. This has been presented in several venues, agencies, and professional associations and serves as a primer and checklist for all things CIP. For more information contact jimproce@gmail.com
2. Background
December 2007 - Council passed a resolution
authorizing the following
Complete an interim update based on existing adopted
policies to update current, antiquated plan (COMPLETED)
Begin to focus on preparing a new Comprehensive Plan to
address long-range planning issues
Budget authorized for new Comprehensive Plan in
2008-2009
RFQ process to hire consultant initiated in
September 2008
Consultant Finalists presented to City Council on
February 12, 2009
Item continued until April 23, 2009 City Council
meeting to allow time for additional input on
consultants
2
3. What is a Comprehensive Plan?
A document adopted by
Council Ordinance that:
Establishes a vision to
guide future
development within the
entire City and its ETJ
Contains the City
Council’s policies and
plans for growth and
development
Sets up an ongoing
process to implement,
review, and update the
plan
3
4. Preparing to Plan—November 2007
to September 2008
City Charter grants Planning Commission responsibility
to review and make recommendations regarding the
comprehensive plan
7 Planning Commission Comprehensive Plan Committee
meetings—Nov. 2007 through May 2008
Extensive email notification of meetings
Examined the Austin City Charter requirements
Researched best practices from other communities
Examined past Austin planning efforts
Participated in a facilitated workshop on March 26, 2007
Entire Planning Commission supported forwarding a proposal to
Council to create a new Comprehensive Plan
Council was presented overview of RFQ scope before it
was issued
4
5. Key RFQ Requirements
Creatively and actively engage all of Austin’s
citizens in development of the plan
Address current issues facing Austin, such
as:
Population growth
Environmental protection
Neighborhoods
Mobility
Affordable housing
Sustainability / climate change
Focus on plan implementation
Complete plan in a timely fashion
5
6. Four-Step Planning Process
Step One—Define the Vision and
Framework
Step Two—Preliminary Draft Plan
Step Three—Refine the Plan
Step Four—Plan Adoption
6
7. Anticipated Plan Components
Vision and Policy Framework
Lays out the vision for the community and
incorporates and integrates key themes to
respond to the question “Where are we
going?”
Ten City Charter-Required
Components
Addresses the question “How do we get
there?”
7
8. Ten Charter-Required Elements
Future land use element
Traffic circulation and transit element
Wastewater, solid waste, drainage and potable
water element
Conservation and environmental resources
element
Recreation and open space element
Housing element
Public services and facilities element that includes
but not be limited to a capital improvement
program
Public buildings and related facilities element
Economic element for commercial and industrial
development and redevelopment
Health and human services element
8
10. Request for Qualifications (RFQ)
Solicitation method used for the
Comprehensive Plan
Why an RFQ?
Project may include “Professional
Services” as defined by Tx. Statute
Provides for selection of the most highly
qualified firm to perform services
Determined to be most effective method
for procurement of planning services
2
11. Qualification Based Selection (QBS)
Objective: Select the most highly qualified
consultant for scope of work
Qualification and experience of respondents
is the key consideration
Price/cost of services is not a part of the
evaluation process
Evaluation based upon established criteria
used to determine qualifications experience
Evaluation panel: qualified city staff
3
12. Key Considerations for RFQ Process
COA Anti-Lobbying Ordinance
No-Contact Period for active solicitations
All questions regarding solicitation must go
through the Authorized Contact Person
Maintain integrity of process
Avoid conflicts of interest – staff and respondents
Confidentiality where necessary
Evaluation panel membership
Proprietary information of respondents
4
13. RFQ Selection Process
Standard RFQ Process
Phase I: Request for Qualifications
Process and Scoring (COMPLETE)
Phase II: Panel interviews and
Presentations (COMPLETE)
Phase III: Finalist Presentations to
Council (February 12 -- COMPLETE)
Phase IV: Council Award (Scheduled –
April 23, 2009)
5
14. RFQ Process Results to Date
RFQ Released: September 30, 2008
Invitation Letters Sent to Prospective
Firms: 255
Number of RFQ packets picked up by
interested parties: 82
Number of Attendees at the RFQ Pre-
Response Meeting: 54
Proposals Received and Evaluated: 5
Short Listed for Interview Phase through
Evaluation Process: 3
Results of Phase I and II: 3 finalists
6
15. Response Rates for Prior COA
Planning Initiatives
The number of responses received that
met solicitation requirements were:
The Waller Creek Master Plan – 5 submittals
East Riverside Corridor Study – 2 submittals
I.H. 35 Makeover between East 6th and East
8th Streets – 1 submittal
Downtown Master Plan – 7 submittals
The Comprehensive Plan Solicitation had
5 submittals that met requirements.
7
16. Finalists
HNTB Corporation
ACP Visioning + Planning
Wallace Roberts & Todd, LLC
Finalist presentations to Council are
available on the City of Austin web
site
8
17. About the Finalists
All finalists have vast experience
providing comprehensive plan services
All are nationally recognized firms with
substantial experience completing regional and
city comprehensive plans
Strong teams of subconsultants have
been proposed to effectively execute the
work
Full complement of expertise to provide the
breadth of technical knowledge that is required
by the 10 City Charter Elements
9
18. Additional Information
Additional information is available at
the City of Austin web site:
www.ci.austin.tx.us/zoning/com_plan.htm
RFQ documents
RFQ process
Finalist presentations
Evaluation criteria and scoring matrix
10