The document provides tips for improving email habits, meeting effectiveness, and general office productivity. It recommends strategies for prioritizing email, writing concise messages, setting up smart meetings, and following up on assignments. Tips include batching similar emails, including all relevant details in messages and meetings, and proactively managing projects and responsibilities.

1. Commitment to Excellence Email to win, meeting magic & office effectiveness potpourri

2. Commitment to Excellence

3. Objectives Smarter email habits Post-meeting follow-up Office tips odds & ends

4. Email to win Save time, make friends, laugh more

5. Email to win How many emails do you get every day?

6. Email to win Email = Respect

7. Email to win Email = Time

8. Email to win Email = Love

9. Checking email Email is our lifeblood Don’t miss events/responsibilities/projects Respect others’ work

10. Reading email

11. Most important first! Time-sensitive Pic, Mike, Blakely Your manager

12. Team next Team members Projects you’re working on Partners

13. Lists last Mass emails Daily updates Fun stuff

14. Response time Most important – ASAP Team – half-day max Lists – time-permitting

15. Target your emails 1 email = 1 idea

16. When to include people on email Directly involved? Valuable POV? Will they be annoyed if NOT included? When in doubt: include

17. Writing email Brevity is the soul of wit

18. Writing email One-liners are beautiful

19. The Rule of 5 BlackBerry Screens Any longer, make it a call

20. Format to read Bullet Bold Short grafs – 4 lines max

21. Your subject line should say it all FWD: re: re: RE: pd8293 stuff OR Matt: EchoDitto agreement for review – due today

22. Respect = cleaning it up 10 seconds makes life easier

23. Take things offline Passions rising Overly complex Not getting anywhere Making somebody look bad

24. Matt’s Go-To Email Tips Mow through Batches don’t work Name in subject gets a response

25. Meeting magic The art of the follow-up

26. We’ve covered meetings Target, objectives, agenda Resulting in Shorter meetings More productive meetings Better ideas

27. Room for improvement Set-up & follow-through Resulting in Smarter scheduling Better post-meeting results Finishing faster

28. Set up meetings smarter Check the calendar – and keep your calendar updated Get your own dial-in FreeConferenceCall.com Include more in invite Dial-in info Agenda

29. It’s all about the follow-through Turn ideas into results

30. At the end of the meeting State deliverables State timeline Send notes Schedule due dates

31. Run the meeting, own results 1 owner Rally results Educate staff

32. Great developers ship

33. Office effectiveness potpourri A grabbag of workplace delight!

34. Too busy to remember it all

35. Documents: Name it smart agreement.doc or DRAFT 350-ACE partnership agreement 11510 - EA.doc

36. Documents: Name it smart Always a draft All organizations listed Clear title Date Time, if revised that day Initials of last editor

37. Documents: 1 page or bust “If I had more time, I would’ve made it shorter”

38. Format to read Bullet Bold Short grafs – 4 lines max

40. Send unsolicited updates

41. Set meetings

42. Send follow-up

46. Matt Stewart @mjfstewart