The University of Oregon Students for Public Participation IAP2 affinity group's bylaws. Feel free to edit these with the help of fellow students at your university to make them work for your community and culture. If you start an SP2, let us know! info@iap2usa.org Students do not need to be official IAP2 members to join your SP2. Some benefits provided by IAP2 are available only to members. For more information on joining IAP2 USA or IAP2 Canada (with great discounts and offerings for students!), please visit iap2usa.org or iap2canada.ca

1. Students for Public Participation ASUO Program By-Laws
(January 2014)
I. Statement of Purpose, Goals
a. University of Oregon Students for Public Participation
b. Established October 2012 by PPPM and CRES students who were interested in public
participation practices and decision making procedures.
c. No other power derived from other documents.
d. Mission Statement
i. The University of Oregon Students for Public Participation is a diverse group of
emerging practitioners dedicated to learning and expanding public engagement
in a collaborative and inclusive way. We partner with the International
Association for Public Participation and subscribe to their core values and ethics.
e. Credos & Goals
i. Professional Development
We will foster professional development for students aspiring towards public
participation and collaborative public engagement professions.
ii. Collaborative Learning
We will create opportunities for collaborative learning among UO students and
the community.
iii. Best Practices
We will strive towards continually learning and performing best practices in
public engagement.
iv. Networking
We will network as a means to improve our skills and professionality, build
meaningful relationships, meet like-minded professionals, and enable others to
join and spread our SP2 mission.
v. Effective and Sustainable Decision Making
We will promote effective and sustainable decision making by advocating for
long-term thinking, inclusion, and empowerment to help citizens realize the
importance of their involvement.
vi. Diversity Within SP2
We will cultivate a cross-disciplinary and diverse group of students dedicated to
practicing high quality public engagement.
vii. Diversity Outside SP2
We will actively strive to engage the ideas, beliefs, concerns, and participation
from people of all backgrounds.
II. Membership
a. Membership is open to all current UO students enrolled in at least 8 credits.

2. i. Exec. R 88.1 Membership: No individual can be excluded from a program on the
basis of political ideology, but every individual in a program must be sincere to
the goals of the program.
ii. Exec R 83.1 Elections: Membership in a program may be defined by the program
as long as the membership rules allow an equal opportunity for all students to
participate in the program and there is no other violation of the rules of the
ASUO, the University of Oregon, or the State of Oregon.
b. Equal Opportunity Statement
i. Exec. R 82.1 Equal Opportunity: The ASUO affirms the right of all individuals to
equal opportunity in education, employment and access to incidental fee-funded
programs and their funded activities, without regard to race, color, religion, sex,
sexual orientation, age, different ability, national origin, marital status,
veteran’s status, or any other considerations not directly and substantially
related to effective participation.
c. Authority and Responsibility of Members
i. Student must attend a minimum of two meetings a term (or from the term
prior) to be defined as an “active voting member” for that term.
ii. Members voted into “leadership roles” maintain their position for one school
year (Fall-Spring)
III. Officers and their Job Descriptions and Responsibilities
a. President
i. Responsibilities:
1. Ensures the SP2 Mission and Credos are incorporated in all aspects of
the group.
2. Acts as a visionary leader for the direction of the group.
3. Sets the agenda and facilitates meetings.
4. Cascade chapter liaison – IAP2
a. Attend chapter meetings (call-in available)
5. Organize elections for new officers
6. Coordinates group activities
ii. Duration:
1. Fall-Spring, one school year
b. Vice President
i. Responsibilities
1. Maintains the overall operating budget and handles all financial
responsibilities.
2. Explores funding avenues.
3. Fills in for official duties if specified officer is not in attendance.
4. Ensures SP2 compliance with bylaws.
5. Acts as bylaws committee chair during annual review.
ii. Duration:
1. Fall-Spring, one school year

3. c. Marketing
i. Responsibilities
1. Develop/update and execute marketing and PR plan
2. Update/create social media and website
3. Generate marketing materials for both outreach and events
4. Logo/motto branding responsibilities
5. Campus community event research, planning, and outreach
ii. Duration:
1. Fall-Spring, one school year
d. Administrative Manager
i. Responsibilities
1. Record meeting minutes
2. Distribute minutes and documents through proper channels (ex: email).
3. Assist facilitator with meeting processes/scheduling.
4. Acts as an information hub for group documents (ex: GoogleDoc. Drop
box).
5. Leads the approval of the minutes at the meeting
ii. Duration:
1. Fall-Spring, one school year
IV. Elections
a. Exec. R 83.1 Programs may elect their directors and other staff provided the following
criteria are met. All candidates must be afforded the same opportunity to disseminate
information to the electorate. The electoral process must insure that every constituent
has an equal opportunity to vote, and that every constituent’s vote has equal weight in
determining the outcome of the election. Only student members of the program may
vote in an election or any position having authority in an ASUO program. Membership in
a program may be defined by the program as long as the membership rules allow an
equal opportunity for all students to participate in the program and there is no other
violates of the rules of the ASUO, the University of Oregon, or the State of Oregon.
Membership rules must be filled with the ASUO Programs Administrator prior to any
election. The ASUO Programs Administrator must be notified of any elections, and either
the Programs Coordinator or Elections Coordinator must oversee the elections.
b. Quorum is determined as three active voting members. Quorum must be met in order
for elections to proceed.
c. SP2 will publically announce elections via email and facebook in the weeks prior to week
6 during Spring Term.
d. Elections will take place once a year during Spring Term for the coming year. If not
enough leadership roles can be filled during Spring Term, a second election may take
place in the Fall.
i. Nominations will be made by week 6 of Spring term. Students must accept a
nomination or self nominate themselves.
ii. Voting will take place week 7 of Spring term.

4. iii. The same nomination/voting process will take place Fall Term if called for.
iv. If seats remain unfilled, there may be special elections to fill those seats at the
beginning of a term, as determined by the active voting members.
e. Elections will be lead by the current president.
f. Only active voting members may partake in elections. Absentee votes are allowed for
quorum.
i. Quorum must be met for elections to occur, three active voting members.
g. Elections will be done on a majority rule process. Nominees may vote.
h. Votes will be counted and recorded. They will not be anonymous.
i. Elections will be publically announced through email listserves, facebook, and website a
week prior to nominations.
j. Process to Recall Officers
i. Official complaint by a voting member against officer must be seconded by
another voting member.
ii. Officer in question will have a chance to respond to allegations.
1. Until a full vote (with quorum) can occur, the officer will recuse
his/herself from the position and be replaced by other officials.
2. Officer in question will have chance to face his/her accusers and
respond.
3. This issue will be taken to the full voting body and they will vote on the
matter.
4. Majority rule will decide on the removal or reinstatement of officer in
question.
k. Placement process for resignations
i. Resignations must be publically announced through written letter to the entire
student group with adequate notice of at least 1 week
l. Notify the Programs Administrator or Elections Coordinator for Elections
i. Falls under the duty of the Administrative Manager
V. Officer Transitions
a. Transition process will take place after elections (week 7 of Spring term)
b. The new administrative manager will be in charge of being a liaison with ASUO and
providing updated leadership contact information.
c. Official-elects will be trained in the following weeks after the election by the current
officers
VI. Hiring of Staff
a. No Staff required for SP2
VII. Meetings
a. SP2 will meet once a week for at least 7 times a term.
b. Decision making processes
i. SP2 will apply consensus decision making process as determined by our 1-2-3
system.

5. 1. 1 – fully support. 2- willing to move forward but with some reservations.
3 – unsupportive
ii. Unless outlined in the bylaws or another method of decision making is agreed
through consensus process.
1. Quorum requirement: 3 voting members. Absentee votes can be
counted as long as they are sent in advance to the physical meeting.
2. Who can vote: active members who have attended at least two
meetings that term or the term prior.
VIII. Grievances
a. Mediation will go through a neutral member of SP2. Both sides will present issues and
voting members will decide by consensus on solutions. If neutrality cannot be
determined, the issue will go to an outside mediations expert through the CRES
department.
b. Rules and bylaws will be interpreted by the vice president. The VP will also chair the
bylaw review committee annually prior to elections that year.
c. If mediation is unsuccessful, please refer to the Green Tape Notebook Exec. Rules 80.1
and 81.1.
IX. Dissolution of the Program
a. If the group fails to meet at least 3 times in a term, the group will be dissolved unless
prior notice of emergency is given.
b. Upon dispensation, SP2 will submit benefactor(s)’ mission statement to Programs
Administrator for approval
c. All equipment and materials purchased with Incidental Fees needs to be returned to the
ASUO executive.
X. Amending the Bylaws
a. Process for amendments
i. Bylaw Review Committee will meet annually in Spring Term between weeks 1-5
ii. Amendments will be decided by consensus
b. Quorum requirements
i. Quorum requirements will be at least two active voting members
c. Signature requirements if petitions are used
i. The signature of VP and president are required for all amendments.
d. Notice requirements
i. Administrative Manager will notify the membership of the review through email
at least a week in advance of the review committee and after amendments have
been approved.
e. Signify new amendments
i. The amended and reviewed bylaws will be presented to the full group for a final
approval during elections and applied for the following year.
f. Submit copy to Programs Administrator for approval by the PRRC
i. This falls under the duty of the Administrative Manager