The document discusses software licensing for a university. It outlines a process to analyze the current software licensing state which includes reviewing existing databases and tools, understanding current usage, budgets, user needs, and vendor relationships. The goals are to have accurate information, ease of use, better pricing, and security. Collaboration between stakeholders is emphasized as key to developing a future licensing plan that is efficient and cost effective.

1. Software Licensing for the University
Where are we going and what’s with this handbasket?
Coming together is a beginning. Keeping together is progress.
Working together is success. ~Henry Ford

3. Alignment with mutually beneficial goals

4. Alignment with mutually beneficial goals
Synergy

5. Alignment with mutually beneficial goals
Accurate information
Synergy

6. Alignment with mutually beneficial goals
Ease of use
Accurate information
Synergy

7. Alignment with mutually beneficial goals
Better pricing
Ease of use
Accurate information
Synergy

8. Alignment with mutually beneficial goals
Security
Better pricing
Ease of use
Accurate information
Synergy

9. IRT Goals
Effective teaching and learning;
Quality student life;
Administrative productivity and quality; and
Secure and accessible IT resources for all.
.

10. Alignment with mutually beneficial goals

11. Alignment with mutually beneficial goals
Collaboration

12. Alignment with mutually beneficial goals
Current Information
Collaboration

13. Alignment with mutually beneficial goals
Tools & Measures
Current Information
Collaboration

14. Alignment with mutually beneficial goals
Standards
Tools & Measures
Current Information
Collaboration

15. Where are we now?
Current Use Analysis
Alignment
Current State Analysis Future Use Projection

16. Current State Analysis
Review Existing Database & Tools Current Use Analysis
Current State Analysis Future Use Projection

17. Current State Analysis
Review Existing Database & Tools Current Use Analysis
Understand Budget
Current State Analysis Future Use Projection

18. Current State Analysis
Review Existing Database & Tools Current Use Analysis
Understand Budget
Understand the user
Current State Analysis Future Use Projection

19. Current State Analysis
Review Existing Database & Tools Current Use Analysis
Understand Budget
Understand the user
Understand the vendors
Current State Analysis Future Use Projection

20. Current State Analysis
Review Existing Database & Tools Current Use Analysis
• What do we have?
– “The List”
– www.software.csus.edu
• How do we know?
– IRT & ITC manual reporting &
interviews
– Limited reporting
• Asset Inventory & Metering
– KBOX in implementation stage
Current State Analysis Future Use Projection

21. Current State Analysis
Review Existing Database & Tools Current Use Analysis
• What do we have?
– “The List”
– www.software.csus.edu
• How do we know?
– IRT & ITC manual reporting &
interviews
– Limited reporting
• Asset Inventory & Metering
– KBOX in implementation stage
N E Current State Analysis Future Use Projection
D O

22. Current State Analysis
Review Existing Database & Tools Current Use Analysis
• What do we have?
NE
• How do we know?
DO
• Asset Inventory & Metering?
Understand Budget
• What have we spent?
• Where?
• Why?
Understand the user:
Current State Analysis Future Use Projection
• Interview colleges / departments
– What do they have?
– What do they need?
– Why do they need it and how often?
Understand the vendors:
• Expiration Dates
• Accurate contacts
• Relationship history
• Pricing schedules
• Audits

23. Current State Analysis
Review Existing Database & Tools Current Use Analysis
• What do we have?
NE
• How do we know?
DO
• Asset Inventory & Metering?
Understand Budget
ingWhere?
• What have we spent?
nd Why?
•
Pe
•
Understand the user:
Current State Analysis Future Use Projection
• Interview colleges / departments
– What do they have?
– What do they need?
– Why do they need it and how often?
Understand the vendors:
• Expiration Dates
• Accurate contacts
• Relationship history
• Pricing schedules
• Audits

24. Current questions…
Microsoft Visio
Adobe Creative Suite 4
EndNote
SPSS & Amos
Other? Speak!

25. Current State Analysis
Review Existing Database & Tools Current Use Analysis
• What do we have?
NE
• How do we know?
DO
• Asset Inventory & Metering?
Understand Budget
ingWhere?
• What have we spent?
nd Why?
•
Pe
•
Understand the user:
gInterview colleges / departments Current State Analysis Future Use Projection
din – What do they have?
•
Pen – What do they need?
– Why do they need it and how often?
Understand the vendors:
•
gExpirationcontacts
Dates
din Accurate history
•
en Relationship
•
P •
•
Pricing schedules
Audits

26. Collaboration is key!
an
Efficient
Cost Effective
In union there is strength. ~Aesop

27. Life is full of obstacle illusions.
~Grant Frazier

28. Let’s Collaborate!
Coming together is a beginning. Keeping together is progress.
Working together is success. ~Henry Ford