Smart conferencing - James James Joseph Adhikarathil - ILDM training 25/10/22

1. CONFERENCES.
T. James Joseph. Kottayam

2. Your conferences.
your branding tool.
.
Every conference is a portrait of the person who
Lead it....make yours
a master piece.

3. Effective conferencing.
1. They achieve the meeting's objective.
2. They take up a minimum amount of time.
3. They leave participants feeling that a sensible process
has been followed.
If you structure your meeting planning, preparation,
execution, and follow-up around these three basic criteria,
the result will be an effective meeting.

4. Conferences….The all skills
testing platform.
1. C-ommunication.
2. C-onfidence.
3. C-haracter.

5. Conferences….
The Team Review
1. Administrative Review.
2. Revenue Collection.
3. Implementation of various laws/projects.
4. Event management.
5. Redressal of public grievances.
6. Training.

6. Smart Conferences….The all
skills testing platform.
1. Specific.
2. Measurable.
3. Achievable.
4. Result oriented.
5. Time bounded.

7. All right.
1. Right Invitation.
2. Right Agenda.
3. Right place.
4. Right time.
5. Right opening.
6. Right Participants.
7. Right Leader.
8. Right minutes.
9. Right conclusion.
10. Right Review.

8. Reminder free offices.
1. Inter personal relationship.
2. Making entry in the Note file & Registers.
3. Rounding off the serial numbers.
4. Review of Registers.
5. Allowing more time.

9. Monthly Revenue Conferences.
AGENDA
1. Review of Reminder Register- Reports.
2. Review of previous minutes – ATR
3. Other agenda items on priority basis.

10. AGENDA.
To prepare an agenda, consider the following factors:
• Priorities – what absolutely must be covered?
• Results – what do you need to accomplish at the
meeting?
• Participants – who needs to attend the meeting for it to
be successful?
• Sequence – in what order will you cover the topics?
• Timing – how much time will spend on each topic?
• Date and time – when will the meeting take place?
• Place – where will the meeting take place?

11. Meeting Etiquette.
Etiquette covers behaviors such as
timekeeping; the use of laptops and cell
phones; eating and drinking during the
meeting; whether you can interrupt while
someone is speaking, or only ask questions
at the end; where you sit, and so on.

12. Measurable outcome….Clarity.
5w + 1 H
1. Who.
2. When.
3. Where.
4. Which.
5. Why.
6. How.

13. Achievable...4 Ts.
1. T-echnology.
2. T-eam work.
3. T-argets.
4. T-raining.

14. Result oriented..
1. Start with the A-T-R/minutes.
2. Focus on Agenda.
3. Standardised Proforma.
4. Well drafted minutes.

15. Time bounded....
1. Time Plan.
2. Focus.
3. Delegate.
4. Immediate delivery of minutes.

16. Thank You!!
 .
T. JAMES JOSEPH ADHIKARATHIL MOB -9447464502
WEB- www.slideshare.net.in/mysandesham.
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