SPDocKit is a tool that provides administrators with reports to help manage their SharePoint environment. It offers reports on content and usage which provide insight into storage usage, site collections, content types, and unmodified documents. The storage metrics report shows the storage space used by each SharePoint object. Usage reports provide useful information on unique visitors and site visitors. Content usage reports indicate where content types are used and identify documents whose authors no longer have access. SPDocKit aims to simplify common administrative tasks in SharePoint.

1. SPDocKit
Content and
Usage Reports
Your trick for seamless
SharePoint administration
Made with • by Acceleratio

2. Introduction
SharePoint admins often find themselves in situations where they need
to handle large amount of data while administering a SharePoint farm.
Powers Users and Administrators, especially, have a lot on their plates.
Problems range from planning the SharePoint architecture to imple­
mentation and daily management. And when you add to it the task of
assigning and handling permissions, every SharePoint admin would
admit that that they need help.
The thing with SharePoint is that it's too complex. The platform goes to
such lengths to provide a full range of features that, we admit, it's hard
to keep track of it all. Then once you get accustomed to all the architec­
tural adjustments and get to know all the hidden SharePoint features,
SharePoint admins still have to battle with their daily tasks. The tasks are
often repetitive and boring; other times, the tasks require other solu­
tions, such as a custom-written PowerShell script or even a third-party
tool to keep the company's SharePoint environment organized.

3. Discover more
about your
SharePoint
•
environment
with SPDocKit

4. If you've never been a fan of PowerShell, SPDocKit replaces
your administration headaches with a stress free SharePoint
farm management.
Reporting in your SharePoint farm now takesjust a few clicks.
Reports containing all the needed information about your SharePoint
environment are easily accessible and comprehensible.
SPDocKit offers coherent reports that you can later export
into Excel, Word and PDF formats.

5. SPDocKit SharePoint Content
and Usage reports
Content and Usage reports in the SPDocKit application provide detailed informa­
tion about farm storage and content usage. These reports also cover a very
important segment - the structure - as well as features usage and activations.
Among the Content and Usage
reports currently available are:
v Usage reports
v Feature reports
v Structure reports
v SPCAF reports
Usage reports are reports that offer more information on how your SharePoint is
being used in the organization. SPDocKit retrieves vital information about disk
size and storage, and many other metrics.

6. Content Overview dashboard
The charts dashboard represents a basic overview of your SharePoint farm usage
metrics.
The Content Overview report shows useful information about content database
growth, used SharePoint space, site collection inventory, number of servers by
role, etc. It outlines and highlights some basic but useful SharePoint farm usage
metrics through multiple charts and graphs.
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Site Collection Sizes
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SharePoint Collections Sizes over Time
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7. Usage reports
For a better SharePoint reporting experience, SPDocKit offers multiple reports
that reveal how the company's SharePoint adoption, and how end users utilize it.
Number of Unique Visitors report will help you monitor SharePoint farm
adoption.
For instance, if you deploy SharePoint in your organization, at some point you
would like to learn more about how your employees are using it. SPDocKit
relies on SharePoint usage analytics and uses the data to get insights into the
number of unique visitors. If the number of unique visitors drastically deviates
from the number of your employees, you can conclude that employees aren't
using SharePoint or that something wasn't deployed right - that it might not
be working properly.
list ofSite Visitors report offers insights on the number of users that visited
the selected site in a certain time period. If you see that you have just a few
visitors, you can check to see why is this the case - do employees dislike using
the SharePoint site or is there another issue hidden there?
The following Content Usage reports gather information on whether certain doc­
uments are active and in use, whether their authors are also active and have
access to those documents, as well as whether documents have been modified.
Content Type Usage report displays all lists that contain a specific content
type within a selected site collection. This means you can see exactly where a
particular content type document or content type folder is being used. For
custom created-content types, there's an option to see them as well - which
custom types are in question, and where on the site they are in use
Dead Documents report lists documents who's author no longer has access,
whether the author was disabled or deleted as a user from the Active Direc­
tory or the author can no longer access the document. SPDocKit can then
help you find documents that are no longer in use.

8. Storage Metrics report helps you view the entire SharePoint storage space
used by each SharePoint object on your farm. SharePoint's own storage
usage reports can be tricky to dig out. The platform provides these metrics
and data, but they are so well hidden, and that's why SPDocKit can provide an
easy solution.
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Refer to our article titled SharePoint storage metrics: How to report on SharePoint
storage space without Losingyour marbles for more detailed insights.
Unmodified Content report collects data to tell you how much time has
elapsed since certain SharePoint documents have been modified. You can
change the time frame for SPDocKit to report on all documents that haven't
been modified or used in X number of days, months, or years.
For example, use the reportto dig outthat particular document in the finance
department that has been left unmodified for nearly two years. Are you sure
you still need the document? If not, you can always archive or delete it.