The document discusses governance and planning for SharePoint My Sites. It outlines the goals of My Sites which are to improve communication and connect employees. Key features are listed like news feeds, tasks, and about me sections. Governance policies are recommended around content and privacy. A My Sites creation process is described where sites are automatically provisioned when a user first accesses their OneDrive. Best practices for design, configuration, and maintenance are provided. Questions are welcomed regarding My Site implementation and management.

1. SHAREPOINT MY SITES
GOVERNANCE AND
PLANNING
By Ponvannan Ponnuramu

2. MY SITES – GOAL AND VISION
What My Site will do
Vision
What My Site will not do
Goal
Define clear vision for my sites
◥ The My Site provides an environment where, employees
will be able to collaborate and share documents, tasks,
people information, calendars and other information.
Define clear Goals
◥ My Site Primary Goal
◥ Improve Communication
◥ Connect employees
◥ More engagement
◥ My Site Secondary Goal
Have a list of features what my site has
◥ News feed
◥ About me
◥ Tasks
Have a list of features what my site will
not have
◥ Digital Asset library
◥ Public Sharing
◥ Calendar
My
Sites
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3. MY SITES – GOVERNANCE MODEL
Public View content must
contain only work-related
material
Public View content should not
have any confidential or private
data Content pertaining to human
resources
or legal is typically not listed in my
Sites
No personal health information
information should ever be
present
Personally identifiable financial
information should ever be
present
Before my site launch define
enterprise social policy and rollout
All discussions or blogging contain sensitive company
material or defamatory comments about any person are
not allowed
All discussions or blogging done
within a My Site must follow
company policies
Private site must not contain personal audio
files, inappropriate pictures, or other
materials not allowed within the
organization.
Public and already released
financial data must be reviewed
prior to Post
Collaboration Features
 My Sites
 Blogs
 Discussion form
 Community Portal
Governance Model

4. BEST PRACTICES
Design
Level
Configuration
Level
◢ Pilot My Sites within 1 or 2
departments and test these
strategies.
◢ Plan Policies and Privacy
◢ Plan Users and Permissions
◢ Plan integration of Service
Applications (Search, Metadata
Management Service, etc)
◢ Plan Jobs and Schedules
◢ Plan Multilingual
◢ Plan Capacity Planning (Storage
Level)
◢ Isolate My Sites in a dedicated Web
application
◢ Use dedicated content databases
for My Sites
◢ Configure storage quotas for My
Sites (100 MB)
◢ Provisioning of individual site
collections

5. MY SITES CREATION PROCESS
User Action
Click on OneDrive
PopUp
“Site being created”
Is displayed.
SP Queue
User request is
Queued
SP Process
Item picked from queue
Standard SP site created
Mail is send to user
User Action
User accesses the site
fist time
Customizations are
getting applied
Apply My Site
Template
Customized My Site
created
My Sites creation process
◢ Add hooks to the standard process
◢ My Site will be created when accessed for the first time
◢ My Site will be created, user notified by mail when done
◢ Once user accesses it again further customizations are applied

6. MY SITES FEATURES
News Feed
My Documents
My Tasks
About Me
One Drive
Blogs
Newsfeed is the user’s social hub where he or
she can see updates from the people,
documents, sites, and tags that the user is
following.
In depth industry know-how to develop hi-tech
solutions
Displays tasks assigned to the user. This is
only visible to the owner of the My Site page.
The About me is the default page that displays
when a user accesses another user’s My Site.
This page displays the user’s profile page to
other people in the organization.
The OneDrive tab links to the user’s OneDrive
for Business. OneDrive for Business is the
user’s personal file storage and
synchronization service for business use.
Blog is a Web Part page that the My Site owner
can use to publish a blog.
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7. CONFIGURATION, ADMINISTRATION
AND MAINTENANCE
Configuration Administratio
n
Maintenance
Configuration of My Sites
◥ My Site Configuration
◥ Profile Configuration
◥ Search Integration
◥ Metadata Integration
◥ Configure Jobs
My Site Administration
◥ Managing My Sites
◥ Deletion of My Sites
◥ Monitor Content DB
◥ Monitor orphan sites
◥ Monitor Timer Jobs
◥ Regularly auditing your
SharePoint environment
My Site management
◥ Site Quota
◥ Manage Users
◥ Manage Content DB
◥ Identifying and reporting
governance violations
◥ Analyzing and reporting upon My
Site usage and activity
◥ Moving/copying My sites

8. QUESTIONS?
Please reach out to pponvannan@gmail.com