This document discusses issues with cost of goods sold (COGS) and sales-based netting balance (SBNB) postings for third-party sales orders when supplier invoices are received after customer invoices. Four main reasons for incorrect or missing COGS postings are provided: 1) third-party materials lacking standard prices, 2) vendor-consignment materials having both standard and costing prices, 3) quantities in materials management and sales order processing not matching, and 4) foreign currency exchange setups impacting SBNB balances. The document recommends actions like updating material master records according to guidelines and documenting corrections to the end-to-end order processing. Examples and additional technical details on specific cases are referenced for further information

1. RL/PT/VJ
Date
Presenter Name
COGS and SBNB Considerations with Third party
Sales orders - VPRS and Billing supplement
postings
15.03.2017

2. Background
• RE: COGS and SBNB issues with Third part sales order 12218175 in 2560 - GL SBNB
1031130
• This ticket was raised as the COGS is not being posted or being incorrectly or double
posted for this sales order .
• Amount involved was +/- 200K USD , sales order had > 500 line items
• Scenario appears under these conditions:
- Third Party Material (Drop Ship) Scenario
- ZDP Down Payment orders with the a Billing plan (i.e. not delivery or order related billing !)
- Supplier Invoice received after Customer Invoice
• This relates to the SAP Functionality on Down Payment drop ship orders, Post-Billing
Subsequent cost:
• Posts subsequent cost to SBNB account
• updates VPRS condition on the order, so triggers a Subsequent Billing Doc – that reverses
out original SBNB/COGS posting and replaces it with the new full value(SBNB should clear)
1

3. Reasons for the Processing issues – No COGS posting (ZB)
2
1. Third Party Materials have no Standard
Price
• Example 1 – 3rd Party Materials No
Standard price
Third party Materials require A standard Price at a minimum of 10 /1000

4. Reasons for the Processing issues – "Double" COGS Posting
3
2. VC Materials have both a Standard price
as well as a SO Costing price
Costing
• Example 2 – VC with both Standard price
and Costing
Pricing Procedure
Material master
VC materials must NOT have any Standard Costs

5. Reasons for the Processing issues – Incorrect COGS Posting
4
3. The system cannot recognize whether a
third-party business transaction is
completed and no further incoming
invoices are to follow in SD. Problems
occur, for example, if the quantities in
MM and in SD do not correspond. The
special correction program was created
for this but was “missed” on the end-to-
end process.
• Example 3 – Correction Programs
Authorization Role assigned
YE_FI_CENTL_CL_ACCTG_SBU_TMPL
Correction Program to be run on request – Ticket to OM/FI
Transaction Program Title
S_ALR_87014367 SDMFSTRP Quantity Flow Monitoring
VF_VPRS SDINVUPDR Update Costs

6. Reasons for the Processing issues – SBNB Imbalance
5
4. FX setups for the SBNB account (this
was not applicable in this ticket but was
included for completeness)
Scenario appears under these conditions:
- Third Party Material (Drop Ship) Scenario
- Exchange Difference on Foreign Currency
Supplier Invoice
- Supplier Invoice received after Customer
Invoice
- Customer Order/Billing in Foreign Currency
(Key Difference)
Note this behavior is as per FX design
decided at a Company Code level (OMRW)
• Example 4 – Details attached
INC000010316152 ANALYSIS VPRS SBNB
OMRW - Treatment of Exch. Rate Differences
Note this behavior is as per FX design decided at a Company Code level

7. Additional Detail documents
6
INC000011107246 - RE- COGS and SBNB
issues with Third part sales order 12218175
in 2560
OSS Notes
Technical and Investigation details

8. • Business Finance / Logistics to initiate a clean up
of their material masters –Business FILS
• Material master Team to follow GDM Rules for VC
and 3rd Party Materials –Standard Cost on 3rd
Party Material minimum 10 / 1000
- No Standard Costs to be loaded on VC materials
Actions
• Documentation update on team room
• OM/FI COE to inform Support and Cota
7

9. Accounting Example – Scenario - 3rd Party product Sale with
Down Payment Order (Header Billing Plan)
8
ZDP – Down Payment

10. Accounting Example – Scenario - 3rd Party product Sale with
Standard ZOR Order (F2 Invoice)
9
ZOR Standard Order

11. Accounting Example – FX SBNB (OMRW)
10
FX setup requires manual JV clearing(OMRW)