SAP IS - Utilities Budget Billing Basics Link to blog http://wp.me/p1Ci5j-eD

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.The basis of Budget Billing is
the Budget Billing plan which sets the due dates and the Budget Billing amounts.
• The system can automatically create Budget Billing plans during invoicing or move-in
processing. However, one can create them manually too.
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• Contracts that have to be invoiced together (joint invoicing) are assigned a common
Budget Billing plan. All other contracts in the contract account can have their own
separate Budget Billing plan. Budget billing amounts can be stored either as down
payments (statistical receivables) or as partial bills (debit entries) in Contract
Accounts Receivable and Payable and are therefore subject to all dunning and
payment procedures.
There are 4 Budget Billing Procedures as mentioned and explained below.
1. Statistical Procedure
2. Debit Entry Procedure (Partial Bills)
3. Payment Plan Procedure
4. Payment Scheme Procedure
First a bit on the categories of Budget Billing. IS-U/CCS supports ‘Average Monthly Billing
(AMB)’ and ‘Budget Billing Procedure (BBP)’ as special budget billing categories applicable
to North America.
In Budget Billing, an average amount is determined either through simulation or manually.
The customer pays that average amount for a period of 12 months. At the same time, the
customer’s actual consumption is billed, and the results are printed on the bill. In addition,
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2. the difference between the customer’s actual consumption and the average amount is
calculated, updated monthly, and printed on the bill. In the last month of the meter reading
period, the actual amount and the accumulated difference are billed.
In Average Monthly Billing, the customer is charged an average amount based on billings
over the last x months (we can define the number of months, including minimum and
maximum number of months, in Customizing). In addition, the customer’s actual
consumption is billed, and the results are printed on the bill. The amounts due for later
months are calculated using the average of the previous monthly bills, the current bill and
the accumulated difference. That difference is updated monthly and is printed on the bill.
Parameter Records have a special role to play as they along with the portion which decides
on the BB cycle and the due dates. The due dates for the budget billing amounts are
calculated directly from the portion applicable to the contract and from the parameter
record.
The following data is defined:
• The length of the budget billing period (a number of months or a year)
• The budget billing cycle, meaning the equal distribution of dates over the period
(one or more months)
However, one can override the preset values from the portion either in the budget billing
plan itself or in a contract. While changes made in the budget billing plan take effect
immediately, entries made in the contract do not take effect until the budget billing plan is
created again.
Every parameter record can contain up to 5 budget billing cycles. One can select the
following values:
• 00: No budget billing amounts are levied
• 01: Budget billing amounts are levied every month
• 02: Budget billing amounts are levied every 2 months
• 03: Budget billing amounts are levied every 3 months
• 04: Budget billing amounts are levied every 4 months
• 06: Budget billing amounts are levied every 6 months
• 12: Annual payer; one budget billing amount is levied.
When we define a budget billing cycle, we must enter the budget billing cycle as well as the
scheduled print date of the budget billing request or the creation of the partial bill in the BB
req./part. bill field.
In the field Months inv.-1st BB, we define the time between the end of the last billing period
and point when the first budget billing amount is levied.
If we want to use the parameter record to create portions with a duration of days, we need
to enter the number of days after the start of this period that we want the first budget
billing item to be calculated in the field Days to Bud. Bill. The system uses this number of
days to calculate the other budget billing items.
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3. In the portion we have the following fields
BB/Bill Dates (Group Due Date of Budget Billing Items and Bill)
Here, you can define whether you want to group the due date together with the next budget
billing amount or with the next bill.
Dun Due Date (Dun the Last Due Date of a Budget Billing Plan)
This indicator is only used for the statistical budget billing plan procedure. When it is set,
the Cannot Be Dunned in BB Plan field is not set.
Define Budget Billing Cycles
When we select the budget billing cycle, we can specify the number of budget billing
amounts that are charged. If we want to levy budget billing amounts, at least one permitted
budget billing cycle must be set with the number of budget billing amounts.
Budget Billing Cycle
We can define a cycle in the portion as a standard cycle. We can only use budget billing
cycles that are defined in the allocated parameter record. If we do not levy budget billing
amounts, no data is saved in the budget billing data table TE423 (Budget Billing Dates)
when the schedule records of the portion are generated.
If we define more than one cycle, the entries for every cycle are saved in the table TE423.
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4. Budget Billing Amount Calculation
The system calculates the budget billing amount on the basis of the expected meter reading
results (Extrapolation). Extrapolation can be based on the following information: Amounts
from the last bill. The extrapolation lines for the budget billing amounts are generated
automatically during periodic billing.
• Periodic consumption
• Reference value in the rate
• Manual specification of the budget billing amounts
The following functions are also available for calculating the budget billing amount:
• In the case of an interim billing, one can specify whether the remaining budget
billing amounts are to be adjusted.
• In the case of budget billing, one can also perform mass changes.
1. In case of statistical budget billing procedure, the budget billing amounts are
displayed as a statistical posting (not a posting in general ledger) in the account
balance display.
2. In case of partial bill procedure, the individual amounts are entered as a
receivable on the debit side after the completed partial bill run. The budget billing
amounts are not displayed in the account balance display immediately after the
budget billing plan has been created unlike statistical budget billing. The budget
billing plan is managed for the partial bill procedure in a shadow table (DFKKMOP
and DFKKMOPW). This is not used by FI-CA. After the report Create Partial Bill
(transaction EA11) has been started, the item is posted in FI-CA (debit entry). This is
an actual posting with VAT.
3. In the payment plan, the utility company and the customer decide on the amount to
be paid with each bill. So instead of paying the actual bill amount, which varies
according to season, the customer pays the payment plan amount. The utility
company records the difference between the payment plan amount and the actual
bill amount and charges it at a later date. Depending on the category to which the
payment plan belongs, or depending on the settings in the contract, the difference
amount is reimbursed or charged to the customer when the payment plan expires
or, at the very latest, when the customers moves out of the premise. Consumption
billing must take place for every due date of the payment plan. Because of this, the
payment plan is not comparable to a statistical budget billing plan or a partial bill, in
which the relevant amounts are charged in between two periodic bills. Also we can
only create payment plans from category BBP. Payment plans from category AMB
are not actually created but are managed as virtual payment plans in the system
based on the start month or alternative start month defined in the contract. When
the monthly bill is created, the payment plan data is evaluated and included in the
calculation of the payment plan amount.
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6. 4. The payment scheme is a statistical budget billing procedure. In this procedure, the
system determines the budget billing amounts to be paid based on the consumption
billing amounts of past and current billing periods, and distributes these evenly
across the next billing period. The system calculates the budget billing amount from
an extrapolated portion, which reflects the expected consumption for the current
billing period, and a known portion from the copied consumption billing. Point to
note is that we can only use the payment scheme procedure with the Customizing
setting Tax Determination in Billing. We cannot use the payment scheme procedure
in combination with multi-level tax determination (for example, Tax Jurisdication
Code). The amount of a payment scheme item can never be smaller than zero.
Therefore, a payment scheme cannot have a credit subtransaction.
I think this is enough context for subsequent posts on Budget Billing. Coming up would be
posts on each of the Budget Billing procedures. I would be updating the links on each post
as they come up. Also I have missed marking out the enhancements/Function modules here
so would be updating them in the individual posts as they come up.
That’s it. Enjoy.
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