The document outlines the inspection process flow for RSJ Quality Assurance, detailing steps from order booking to inspection report submission. It includes key details such as order validation, cost confirmation, factory readiness, protocol preparation, and qc allocation. The entire process aims to ensure a thorough and efficient inspection, with reports delivered to clients within 24 working hours post-inspection.

1. www.rsjqa.com
TM

2. Inspection Process
Inspection process flow
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3. Inspection Process Flow steps
STEP 1 • ORDER BOOKING
STEP 2 • ORDER VALIDATION
STEP 3 • COST CONFIRMATION & INVOICING
STEP 4 • FACTORY CONFIRMATION
STEP 5 • PROTOCOL PREPARATION
STEP 6 • PAYMENT RECEIPT
STEP 7 • QC ALLOCATION & INSPECTION
STEP 8 • REPORT PREPARATION, REVIEW
& SEND TO CLIENT
Inspection process flow
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4. START
ORDER
VALIDATION
ORDER
CANCELATION No
No
ORDER
CANCELATION
No
Inspection process flow
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ORDER
BOOKING
Step 1
FACTORY
CONFIRMATION
COST
CONFIRMATION
Overview Of Inspection
Process Flow chart
Step 2
Step 4
Step 3
Yes
Yes
PROTOCOL
PREPARATION
REPORT PREPARATION &
SEND TO CLIENT
QC ALLOCATION &
INSPECTION
PAYMENT
RECEIPT
END
Yes
Step 7
Step 6
Step 5
Step 8
No
Yes

5. Order Booking
How?: Book your order through WEBQBMS (our secured
portal)
Requirements
 Order details
 Factory contact details
 Specification sheet
 Labeling /details
 AQL standard to follow
 Approved sample
 Sample history – Any specific quality check point
Timelines: 5 working days in advance from desired
inspection date
Inspection process flow
Step 1
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6. OrderValidation
Validation
Man-day
Calculation
Inspection
Cost
Man day
Options
Feasibility
Coverage
Area
Availability Technical
Expertise
Time Lines: Within 1 working day after order
booking
Inspection process flow
Step 2
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7.  Man-day: Work load of 1 QC in one working day
 You may use our online Man-Day Calculator to get an idea
Order Validation Cont. . . . . “Man-day Calculation”
Inspection process flow
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Man-day
Calculation
Style
Complexity
Simple High
Quantity
Order
Quantity
Number of
Reference /
Style/Model
Sample Size
To be
Inspected
Number
of on-site
test
Medium

8. Cost Confirmation & Invoicing
Client send confirmation to RSJ team about inspection
cost & number of man-days
RSJ Accounts team will prepare the Performa Invoice &
sent to Client for the payment
Inspection process flow
Step 3
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9. Factory Confirmation
RSJ request the factory to confirm the below
 Inspection date & Offered quantity
 Factory address
 Terms & Condition
Requirements at the time of Inspection
 Readiness of the committed quantity at committed location
 carton stacking as confirmed in booking form
 Adequate lighting
 Adequate Inspection space
 Required manpower assistance
Inspection process flow
Step 4
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10. Protocol Preparation
We prepare customized pre-fill check list i.e.
protocol for each inspection
Advantages
 Helps to improve efficiency / effectiveness of
inspection
 Help to check client input completely (i.e. if any important
requirement missing from client end )
 Guidance to QC – Easy to understand
 Works as an mistake proofing tool
 Reduce the QC workload
Step 5
Inspection process flow
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11. Payment Receipt
 Payment has to be paid in
advance by our new client
 Payment receipt confirmation
to client
Inspection process flow
Step 6
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12. QC Allocation & Inspection
 Allocate a experienced &
expertise QC on that particular
product category
 Arrangement for travel
(planning)
 Conduct the inspection
• Provided information by client
• Following International standard
• Based on prepared protocol
Step 7
Inspection process flow
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13. Inspection Report
Client can make decision on shipment,
based on the findings
Step 8
Inspection process flow
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QC Prepare & Upload the Report on
RSJ Portal ( WebQBMS )
Review the report by Operation team
Report sent to client within 24 working
hours after inspection
QC
Operation
Team
Operation
Manager

14. For more Details please log on to
our Website
www.rsjqa.com
Or
Contact us at
inspectionprocess@rsjqa.com
Inspection process flow

15. Inspection process flow