Busuness communication For downloading this contact- bikashkumar.bk100@gmail.com Prepared by Students of University of Rajshahi Robiul Islam Shahin Islam Saiful Islam MD. Al Amin Bikash Kumar Sohanuzzaman Arif ahmed MD. Hasanuzzaman

1.  The word Report arises from the Latin word “Reportare”
which means to carry back, So, a report means any
description or statement which is carried back to someone
who was not present at the scene.
 A business report may be defined as an organized statement
of facts relating to business or commercial interests prepared
after an investigation and presented to the interested persons
with or without recommendations. It facilitates the evaluation
of progress and decision making for business purpose.
 Lesikar and pettit defined as : “A business report is an orderly ,
objective communication of a factual informtion that serves
some business purposes”.

2.  Precision
 Accuracy of facts
 Relevance:
 Readers-Orientation
 Conciseness
 Simple Language
 Grammatical Accuracy
 Clarity
 Unbiased Recommendation
 Attractive presentation

3. At the very beginning, a report writer must know why he is
writing a report. A business report generally aims at
informing, analyzing or recommending.
 Informing
 Analyzing
 Recommending

4.  Decision Making
Tool
 Investigation
 Planning and
Evaluating
 Critical
Evaluation
Reports play an important role in an organization. The
following discussion is directed to this end.
•Development of
Skill
•Career
Development
•Professional
Advancement
•Quick location

5.  Reports on the basis of Function:
The reports are classified on the basis of function into three
types;
 Informational Reports
 Interpretation report
 Analytical Reports
 Reports on the Basis of Legal Formalities:
The reports are classified into two types.
 Formal Report
 Informal Report

6. Reports on the basis of status of authorship:
 Private report
 Public report
 Independent repor
Reports on the basis of time interval:
 Periodic report:
 Special or situational report:

7.  Kind of report
 Time Allowed
 Purpose of Report
 Content of Report
 Reader
 Partinent of Information

8.  Discussion: Having completed your research you start
writing the report. A final report can be presented in
three formats:
 Letter form
 Memorandum form
 Manuscript (letter-tax combination) form.

9. Whatever is the problem recurring or unique, the
following steps are suggested to find out a solution.
I. Recognizing an defining a problem
II. Defining the purpose and scope of the study
III. Determining the factors
IV. Defining terms clearly
V. Determining the audience
VI. Selecting a method of solution (collecting data)
VII. Organising,analysing and interpreting the data
VIII. Making an outline
IX. Writing the final report

10. Methods of writing
Letter or corres-
pondence
method
Memorandum
method
Mixed or
combined
method
Inductive
method
Deductive
method
Modern methodsTraditional methods

11.  Introduction : Report transmits message regarding
any specific issue to the concern authority who is
actually use these information. Therefore, report
writing is a complex job and requires detail
information with explanation. Reporter essentially
requires special knowledge and follow some specific
guidelines or principles to develop report.

12. • Effective report writing depends on some principles that
should be followed by the reporter. The following guidelines
or principles help to make a good market report.
1. Easy language
2. Planning
3. Conciseness
4. Specific nature
5. Completeness
6. Attractiveness

13. 7. Accuracy
8. Consistency
9. Simplicity
10. Rules
11. Relevancy
12. Clarity
13. Structure
14. Signature

14.  Short/informal reports are shortest as well as simplest of
all reports .these reports are most frequently used
reports in business. There length does not usually exceed
ten pages. Informal reports are generally written in
mamo or latter formats.
Characteristics of a short report
i. Little need for introductory information
ii. Predominance of the direct order
iii. More personal writing style