The document summarizes a Pan QinetiQ expedition to climb Mount Kilimanjaro in Tanzania to raise money for science education and promote team building. A team of 24 members from QinetiQ successfully climbed the mountain, with 17 reaching the summit, and raised over £10,000 for a partnership between a school in Tanzania and their own school. The expedition provided opportunities for leadership development, networking, and learning about organizing a complex multi-day expedition.

1. Mbwana Alliy 08 .11.200 4 BRITAIN-TANZANIA SOCIETY Partners in friendship & development Registered Charity no 270462 www.btsociety.org “ A Pan QinetiQ Expedition in science social enterprise with team building & leadership development opportunities” Overcoming the challenges of a Complex Expedition…

2. Contents 1 Introduction 2 Expedition Model & Planning The trek Outputs/Results Successes, challenges & learning points Outcomes Questions

3. Introduction

4. Background The link with Tanzania… Born and raised in East Africa until the age 12 Age 12-21: Secondary school & university in England (returned to Tanzania 3 times a year). Fluent Kiswahili. Obsessed with Kilimanjaro & safari. (visited most game parks in Kenya & Tanzania)

5. Introduction to Tanzania A very poor country… Most live on less than £1 a day Some of the world’s most amazing sites: Serengeti national park: most renowned of all game parks East African coast full of history and some of the best beaches. Kilimanjaro- “Highest peak in Africa”, “World’s highest free standing mountain”. But there is progress: Macro economic stability is being achieved (inflation 20%  4%, economic growth at 6%). Some debt relief Single party to multiparty democracy-Grand corruption reduced (no change in petty corruption?) Tourism expected to double by 2010, and take over agriculture as the largest source of GDP. Increased foreign investment

6. Expedition Foundations Pan QinetiQ Expedition to… Relieve poverty and through creating opportunities for children in science education. Provide personal development opportunities (team-working) “ Education and skills are the commanding heights of the modern global economy…. If globalisation is to work for poor people, increased investment in education, lifelong learning and skills is essential.”- Making Globalisation work for the poor, Government White Paper 2000 “ Teams are, quite simply, the bedrock on which QinetiQ is built. Team working is one of the five QinetiQ values.” - Team Spirit, QinetiQ Learning & Executive Office

7. Expedition Model & Planning

8. I want to organise a Kilimanjaro trip… Too expensive… When are you going…? Haven’t got much time to plan. It’s already been done, won’t happen again. I’ll only go if QinetiQ pays it!..... I’ll take my idea to the cortex conference and see what they say (Nov 2003)

9. Expedition Core plan QLI can help us… Teamwork, Leadership Learning Plan Safety, security and Risk assessment Resource planning Travel/Event Arrangements Science Corporate Social Responsibility Mountain, Trek preparation Expedition Plan Will we raise enough money? Are people really prepared for Kili? - It’s a balance.. Another drop out. who should go? Africa’s a dangerous place, isn’t it? Book those flights!

10. Timeline view Prepare & Charity Fund Raise Kilimanjaro Trek Recollect & Report Engage in Charity Work Expedition Planning Apr Jan Aug Oct 2004 Jan 2005 Plan Do Adjust Check

11. The Expedition Leadership Team. Alice Porter- Health & Science research Lianne Denton Training Paul Jackson Finance Mbwana Alliy Founder & Leader. Matt Mckie Team, leadership development Chris Asselin-Miller Strategy Phil Kent Training Dugald Wilson Experienced mountaineer/climber- logistics & planning

12. The Trek

13. Oh my God….

14. Where is it?

15. Day 1 – Machame Camp, 2980m Here we go… 24 members 60 porters 8 guides 4/5 hours 18 km

16. Day 2 – Shira Camp, 3840m First test of mental strength 7/8 hours Always a little bit further….

17. Day 3 – Baranco Camp, 3950m Rock, rock and more rock….. 9 hours Lava tower, 4700m

18. Day 4 – Barafu Camp, 4550m Slow shuffle, pole pole. 7 hours

19. Day 5 – Uhuru Peak, 5895m Set off at midnight Fighting altitude sickness Two steps forward, one step back Summit for sunrise

20. Day 6 - Descent Exhausted, but pushed on Sense of achievement, but just wanted to get off the mountain Hot water Decent food Opportunity to shave BEER !!!!

21. Outputs/Results

22. Results Climb 71% summit success rate (17/24), 91% reaching final camp Scoring (7+/10) customer satisfaction- 96% needs met, 90% fun factor. Use for chartership competencies- 85% Safety- 63% Over 2000 photos (online photo gallery to come.) Report deliverable. Possibly the highest ceroc dance!

23. Corporate Social Responsibility Over £10,000 raised collectively Thomas Hardye School & Kabale school partnership set up & will provide: £2,500 worth of lab equipment. £5,500 in fundraising. Opportunity for gap year in teaching science.

24. More stats… Fundraising 50/50 use of forms vs justgiving.co.uk. (online giving) 25% achieved personal targets of about £500-800. Average was £400 Climb Those who trained hard (90% reached the summit) Those who did little training (83% reached

25. Successes, challenges & key learning points

26. Key Success factors… (Entrepreneurship) Vision & idea: Have a clear vision, purpose- and derived goals & a plan. Confidence & flexibility: Develop a strategy to success (see the end game in mind) Network & research: Talk to as many people (including the experts) & do the research Support & team: Get the support/buy in of key individuals (NG, SL, RL, TB, SM, RP) Market: Sell, sell, sell… (posters, presentations, campaign, website) and what is QinetiQ getting? Unique Selling Point: Differentiate yourself, what makes you different? Work with the processes: Do things as required by QinetiQ… Be a corporate citizen. Drive: Be prepared to give 110%, and your team should be the same, but make it worth it (development opportunities). Leadership & team work convince commitment

27. But some worries… Requirements creep: (change of dates, safari & ZNZ options, personalised trek requirements)… … could be explained by recruitment statistics ( 49 total interest- 19 pulled out quickly, 5 causing re-recruitment, 1 last minute .) Role clarity: Finding the right person for the task. (e.g. charity officer) Balancing required efforts: on & off mountain. Details: Key domestics (water, food!)

28. Profound experiences… Final ascent dilemma Know your limits  safety first! Tipping the guides & porters Appreciate hard work (60 porters and 8 guides to split $2000 in tips!) Zanzibar…….. (team reward)

29. Key Competencies developed through experience: Project Management (in experience) Event management, finance, roles & team integration & planning Leadership Enthusiasm, motivation, dealing with unpredictability, importance of rewarding people. Self Awareness & teamwork Limits of myself and others in the team How to delegate Networking… is KING!

30. Outcomes

31. Some impact outside QinetiQ… Will meet or exceed fundraising target of £18k: Most significant contributor to BTS this year (10k out of their annual 60k) Science laboratories will be built. Chemistry lab completed in August Partnership between 2 schools is a bonus

32. Expedition Impact Value Chain Inputs Activities Outputs Outcomes Engaging Stakeholders Expedition Leadership team- manage Expedition Britain Tanzania Society- Reduce poverty through local rural projects Thomas Hardye School: Engage students in science initiatives Fundraising Online giving (justgiving.co.uk) Individual fundraising forms. Site Collection boxes , Cortex Sports day. Training, Health/Safety & Research Peak District & Snowdon + Safety Risk Assessment. AMS Science research Planning & Management Financial & recruitment planning- Business case QinetiQ /Individual split investment. QLI Leadership & team-working course: inc. Myerrs Briggs personality profiling Marketing: inc . Nucleus website (http://Kilimanjaro). Itinerary requirements Supporting Stakeholders QinetiQ Learning Institute- Provide training KIS, ISD, FST, S&E Divisions- Provide funding Kearsley Tours Ltd- Supply expedition The Expedition £28,000 funding raised through QinetiQ Climb Kilimanjaro (71% summit team success rate) Charity Outputs Over £10,000 raised to date by team members Thomas Hardye School pledges £2,500 laboratory equipment Expedition media Personal Expedition diaries Presentations to supporting & sponsoring stakeholders. Over 2000 digital photos IQ Article, divisional articles and presentations. Team & Personal Development Cross divisional networking IPD chartership competencies Improved team-working & leadership, personal awareness. Social Value UK-Tanzania science education school partnership. Poverty awareness QinetiQ Social responsibility image in Africa in terms of science. Objectives/Requirements Raise £18,000 for Kabale School Science. Team trek up Mt. Kilimanjaro to the summit at 5895m (19,340ft) Explore and develop team-work & leadership skills.

33. Next expedition?... Everest base camp on the way…. (some guidance?) Work to transfer lessons learnt for improvement Stress it must be pan QinetiQ to leverage the resources. Increase networking. Based on CSR benefits linked to QinetiQ values and/or science. Most importantly… TO LEARN & DEMONSTRATE

34. Thanks (Asante Sanaa)… Sue Mostyn , ISD management. Expedition team. BTS sends its thanks… 7. Questions? BRITAIN-TANZANIA SOCIETY Partners in friendship & development Registered Charity no 270462 www.btsociety.org