Brief 4 page proposal format

1. Project Development Format
(for Projects under SDF Social Window)
1. Project Title:
2. Project Description/Executive Summary1
(in brief)
3. Project Location(s):
4. Details of Funding:
4.1 Fund Requirement:
Sl.
No.
Country Currency Amount Exchange Rate Equivalent
US$
1. Afghanistan Afghani
2. Bangladesh Taka
3. Bhutan Nu
4. India Rupee
5. Maldives Rufiyaa
6. Nepal Rupee
7. Pakistan Rupee
8. Sri Lanka Rupee
TOTAL
4.2 SDF: ………%; Participating Member State: ….%; Any other mode(s) of
financing:......%
5. Expected Outcome(s)/benefits out of the Project where (i.e. regionally / sub-regionally) the
Project is being implemented:
6. Name(s) of implementing/executing organization(s)/ agency(ies), along with brief profile
of each organization/agency:
7. Name(s) of Recipient of Grant, along with brief profile of each agency/ organization
involved:
8. Project Implementation Period:
9.1 Expected date of commencement:
9.2 Expected date of completion:
________________
1. As necessary, may provide/attach additional pages describing the Project inter alia its rationale, objectives, strategies and modes of
implementation, expected outcomes, basis of cost estimates under all heads/sub-heads, etc.

2. 10. Analysis of the Project on the Logical Framework Approach2
:
Project Summary Objectively Verifiable
Indicators of
Achievement
Means of
Verification
Assumptions; and major
Risks/Constraints (e.g. legal,
regulatory) likely to be faced
Goal:
What results are
expected?
How will one assess that
the Project has been
successful?
How will the
reported results be
checked ?
What assumptions
underlie the project?
What are the risk(s) they
will not hold good?
Purpose(s):
Why is the
Project conceived
and mooted?
Outputs:
What are the
deliverables?
[to be mentioned in a
quantifiable manner,
as much as possible]
Activities:
What needs to be
done to deliver
the outputs?
______________________
2 The Logical Framework Approach would help to identify the larger perspective /context in which the Project is conceived; and how the
corresponding structure cascades down. It would also help to work out the core assumptions and identify risks – generally used in project
development process. It has four columns, and usually four or five rows i.e. depending on the levels of objectives used to explain the means-ends
relationship of the activity. The vertical logic (reading up and down columns 1 and 4 of the matrix) clarifies the causal relationships between the
different levels of objectives (column 1), and specifies the important assumptions and uncertainties (column 4). The horizontal logic (reading
across the rows of the matrix) defines how the activity objectives specified in column 1 of the Logframe (e.g. Goal, Purpose, Outputs) will be
measured (column 2) and the means by which the measurement will be verified (column 3). This provides the widely –used framework for
monitoring and evaluation of a Project.

3. 11. Phasing of activities under the Project i.e. achievement of Project Milestones:
(If needed, a chart may be attached showing each activity vis-à-vis timeline - as shown in the sample below)
Months 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Preparation of
the bid /
operational
Document
Approval
/finalsiation of
the
bid/operational
document
Invitation of
bids
Opening &
evaluation of
bids and
submission of
recommendation
Placement of
Order
Delivery of the
Equipment
Installation,
commissioning
and training
Training of
Trainers
Country
Training
12. Organizational setup to implement the Project i.e. Project Management Unit:
[As necessary, a chart/additional page may be attached]

4. 13. Fund Requirement for the Project
[The following matrix is a suggestive format; and may thus vary from Project to Project]:
(Currency:……….. )
Year
Activity Year 1 Year 2 Year 3 Total
a. Procurement of Works
a.1 Land
a.2 Building
a.3 Other Works
….
b. Procurement of Goods
b.1
b.2
b.3
…..
c. Engagement of Consultants
c.1
c.2
c.3
….
d. Establishment Costs
d.1 Staff Costs
d.2 Office Costs
…..
D…… Other Establishment Costs
e. Cost of Travel
e.1 Local Travel
e.2. Foreign Travel
f. Training Costs
…
g. Other Costs
g.1
g.2
g.3
….
Grand Total (a to g)
14.A Basis (in detail) of the estimated costs: