1. Supply Chain Management
PROCUREMENT MANAGEMENT
Organized By:
T & I Section
Cost Control Department
Supply Chain Division
Pak Suzuki Motors Company Limited
2. Contents Of Training
• Purpose of Training
• Overview of Supply Chain Management
• Procurement Cycle
▫ Source Selection
▫ Part Development
▫ Ordering & its parameters
▫ Delivery / 6 Rs
• Vendor Performance Evaluation
• Real-life supplyability Issues faced By PSMCL
▫ Commitments – Sense of Ownerships/ Responsibility
▫ Competencies – Professional Organization – Resources, Structure & Systems,
Training & Development
3. Purpose of this Training
• To broadly understand Supply Chain Management
• To closely look into the supplyability Issues
• To interlink shared knowledge with real life challenges
in supplyability
~ Improve Delivery Performance ~
13. • The time between when new stock is ordered and when it
is received and available for use
• Logistics managers should evaluate how well a logistics
system is performing, and find ways to reduce it
Lead Time
14. • If you are running in a race and pass
the person in second place, what
position are you in?
Second place
16. Safety Stock
• Safety stock is an additional quantity of
an item held in inventory in order to
reduce the risk that the item will be out
of stock
• Sales of an item are greater than
planned
• Supplier is unable to deliver at the
expected time
23. Warehouse Management
The function of a firm which stores product (raw material, parts,
good in process, finished goods) at and between point of origin
and point of consumption.
Methods for Material Issuance
• FIFO (first in – first out)
• LIFO (last in – first out)
• HIFO (highest in – first out)
• Average
24. Function of Warehouse
• Ensure packaging
• Inbound shipments check
• Stocking and retrieving items
• To recondition the products to meet customers’ requirements
• Ensure quality control
• Ticket and label as per customers’ demands
• Outbound shipments check
25. Example of Warehouses and Logistic Management
Vendor 1
Sheet Metal
Parts
Dealer 2
Lahore
Pak Suzuki
(Production
Line)
Mehran,
Bolan,
Wagon- R
etc.
Vendor 2
Plastic Parts
Vendor 3
Wiring
Harness
Dealer 3
Rawalpindi
Dealer 1
Karachi
26. Vendor Performance (Evaluation)
“Great Vendors are managed not found.”
- Debra Powell-Schaeffer 1996
is a term used in business and refers to the process of evaluating, approving and improving
potential vendors’ key performing areas.
Key Benefits
•Reliability – set high standards of product and service levels - sufficient capacity and
business stability.
•Efficiency - help customers and suppliers - identify and remove hidden cost drivers in the
supply chain.
•Continuous Improvement - evaluation of current vendors goes beyond measurement to
actual performance improvement by providing feedback to vendors on their performance
and working on continuous improvement opportunities.
27. Source Evaluation
• Responsiveness - Able to absorb production fluctuations
• Efficiency - Productivity, waste minimization
• Reliability - Combination of both
28. PSMCL Monthly Vendor Evaluation System
MONTHLY VENDOR
EVALUATION SYSTEM
Vendor Quality
Performance
Defect
PPM
Level
Receiving
Rejection
Warranty
Claims
Line
Rejection
s
Respons
e Of QDR
QA Audit
Vendor Supply
Performance
In-time
Supply
Pending
DI
29. PSMCL Yearly Vendor Evaluation System
YEARLY VENDOR
EVALUATION SYSTEM
Design &
Development
Timely
Development
Technical
Facility
Packing
Maintenance &
Improvement
# Of Issuance
Of Supply
Feedback
Report
Trolley & Bin
Maintenance
30. • Some months have 30 days and some have 31 days.
How many months have 28 days?
All of them
31. Need For Issue Resolution
• Cognition model
• Muslim
• Responsibility
• Image Development
Under perform but potential vendors, underperform because of low average in-time supplies
PSMCL has plan to launch new models frequently so competent SC is required which cannot be possible without competent SC at your end
Goods/services, information, cash flows and innovation is shared across the chain
A standard flow of procurement process
These 6 factors are key components of organization formation & parameters we believe must be followed by you
Technology Level Indicator: JV/TA
Capacities: Known available capacity, under or over utilized
Manpower: Trainings
Financials: Debt to equity ratio, liquidity etc.
We have not kept any slide for part development but key point of consideration is MAKE IT AS PER SPECS. B2B is that type of market where customers know about product better then suppliers
Tool for communication between manufacturing partners (Shops or sub vendors)
There is concept of multi level and single level BOM
Multi level and single level BOM
Visual control, light, easy to manage, standard, acceptable by all stakeholders e.g.
E.g. when we order we take care of timings of consumption for welding components so we order a day earlier then VFA
Delivery frequency should be tried to make realistic neither too much nor too less
To absorb the variability in consumer demand, control any problem regarding product flow
DEMAND SIDE: Anticipated demand and un-anticipated demand
SUPPLY SIDE: Supplier performance, lead time shipment to deliver, unforeseen events, natural disasters, transportation issues etc.
Green channel vendors like in PSMCL, supply feedback report
Supply should be ready a day earlier
8 – 11 is timings for truck in, if critical then 8:00 in PSMCL door
This method assumes that the first unit making its way into inventory is the first sold
This method assumes that the last unit making its way into inventory is sold first
Why to resolve the issue? If line is running we are producing and as a family we are making money?
COGNITION MODEL: Behavior – Habit – Attitude – Cognition model
MUSLIM: As per verse by Usama commitment is necessary to make
RESPONSIBILITY: Not about supplyability issue only, Muslim a privileged birth, Pakistani another privileged (2 ideological states), associated to auto industry (25% of world’s country) in another privileged thing, THIS IS OUR RESPONSIBILITY TO UPGRADE OUR BUSINESS, LIFESTYLES, FAMILY, EDUCATION etc. from the level our ancestors has left us. Price of greatness is responsibility
IMAGE DEVELOPMENT: Self reliance of the issues (Thailand Tool maker)
Cognition Model
Sbha dain gae, early and I went in Ravi and pick parts from truck myself to run line
Business is enhanced then which competencies should be added?
What type of business your organization should opt?
Training, salary at least equal to minimum wage rate, value to man-power
All OEMs are sitting for parts at some of the vendors’ premises. It will be explained in detail in production management training
Should be for all processes not for few. If not possible then safety stock of such processes
Standard, Light/Convenient, Easy to handle, Visual control, Easy quantity control