Checklist of presentation HR

1. PROJECT
 - Spring Cleaning - Staff Profile - Softcopy
 - Spring Cleaning - Staff Profile - Hardcopy
 - Asset Management
 - Access Management
 - Medical Claim Process Flow
 - Insurance Claim Process Flow
 - Expatriate Employment Pass Process Flow
 - Resignation Hakim Abdullah
 - Resignation Alina Ghazali
 Resignation Hayatullah
 - Christmas Dinner

2. FINANCE / HR
1. Alau
2. Iris
3. Aisyah
4. Joyce
5. Li Jye
6. Shansilah
7. Chua
8. Shuh Fen
CUSTOMER SUPPORT
1. Maymay
2. Azik
3. Izzati
4. Thasnim
5. Nazuha
6. Sivan
7. Liza
8. Haliana
9. Syima
10. Hakim
11. Siti
SOCIAL MEDIA & DESIGNER
1. Davin
2. Shamsul
3. Hariz
4. Amirul
5. Fara
6. Michael
7. Angel
8. Chu
9. Yeyen
10. Asyraf
11. Jake
SUPERBUY
1. Sabrina
2. Steffi
3. Kit Mun
4. Ting Feng
5. Pey Boon
6. Balqis
7. Ong
8. Yi Chyi
9. Amble
10. Qiu
11. Hairul
12. Khadijah
13. Yanti
14. Shikin
WAREHOUSE /
TP
1. Ridhwan
2. Tracy
3. Alin
4. Mizie
5. Zamrie
6. Nezam
7. Hayat
8. Yusri
TECHNICAL
1. Ellvan
2. Aziim
3. Amin
4. Ghasan
5. Sanjaya
6. Andreas
7. Darren
8. Yong
9. Cathryn
10. Chandra
11. Yen Fen
12. Thasirah
13. Syafiq
14. Kevin
15. Raymond
16. Doris
17. Kelvin
18. Hazmi
19. Fahmi
20. Farhad
21. Cheryl
22. Sum
23. Stephanie
24. Yong Ling
25. Jian Hao
26. Jet
27. Yau
28. Syakila
LELONG BIZ
1. Hasni
2. Izzul
3. Kai Liang
4. Jiun Wen
5. Ngee May
6. Janecy
7. Sylvia
8. Carl
9. Minxuan
10. Farhanah
11. Jeffrey
12. Zuhair
13. Hafiz Dahnin
14. Felicia
15. Chermaine
16. Fairuz
17. Karen
18. Syed
19. Anita
20. Sze Yan
21. Hafiz Johar
22. Adrian
23. Lynn
24. Bryan
BOSSES
1. Richard
2. Wei
3. Kok
OUTSOURCED
1. Weng Heng
2. Prakash
3. Munir
4. Jacky
5. Skovy
6. Le Min
7. Fachry
Updated 20-Oct-2017

3. LUNCH - Festive, Learn & Lunch, Theme
• Jan - Kick Start Briefing???
• Feb - Chinese New Year
• Mar -
• Apr -
• May - Ramadan
• Jun - Hari Raya Aidil Fitri
• Jul - Lelong.my 20th Anniversary
• Aug
• Sep
• Oct
• Nov
• Dec - Christmas (No lunch, as have dinner)
Topic for Lunch & Learn
- LHDN
- Insurance
- SOCSO
- IT Usage / Protocol / Ethics
- EIS (Employment Insurance Scheme)
Birthday Celebration
- Feb/Mar Birthday
- Apr/May Birthday
- Jun/Jul Birthday
- Aug/Sep Birthday
- Oct/Nov Birthday
- Dec/Jan Birthday (During Christmas Dinner)
Company Quarter Update
Q1- Jan - Mar
Q2 - Apr - May
Q3 - Jun - Aug
Q4 - Oct - Dec

4. Christmas Dinner
• Date?
• Venue?
• Sponsorship
• Gift Exchange
• Can do like last year, but instead of pairing numbers, can do other
type of pairing, etc. Character Names.
• Another idea - draw the name earlier, then give the description of
the person to the giver (like gender, age, hobby, or any trivial
information), then on the event day the giver will have to search
for the right person to give the present; or can also that on the
event day, the name of the pair (giver and receiver) to be
revealed.
• Video / Montage
• Best Dress Awards
• Photographer / Videographer
• Employee Recognition / Appreciation ???
• Have prize / certificate
• Must be done in secret prior to the event
• Talent Show vs Game
• Talent Performance
• Not competition
• Just performance - 1 or 2
• Some goodies for the performer
• Committee - used the current one? or want to form a
committee specifically for this event?
• Theme?
• Bollywood? Kingsman? Black & White?
• Final Quarter Update
• Company Investment
• Business Update
• Lelong
• LMall - New merchant
• NetPos
• Karnival Meriah Malaysia Day
• Superbuy
• Mother Day
• Partnership BP Castrol
• 8th Year Anniversary
• New staff

5. Company Quarter Lunch
• 2017 Q2 & Q3 Achievement
• Company Investment
• Business Update
• Lelong
• LMall - New merchant
• NetPos
• Karnival Meriah Malaysia Day
• Superbuy
• Mother Day
• Partnership BP Castrol
• 8th Year Anniversary
• New staff
• Future Event ???

6. START
Employment pass
cancellation
Prepare and submit the
following documents to
MDEC
Documents
complete?
1. Expat's Original Passport
2. Immigration DP11 Form
3. Original Cover Letter for Cancellation from
the Company
4. Supporting Document :
Flight Ticket / Fight Itinerary
1. Expat's Original Passport
2. Immigration DP11 Form
3. Original Cover Letter for Cancellation from
the Company
4. Supporting Documents:
a) Acknowledgement letter issued by MDEC
OR
b) Proof of submission of new FKW EP
application by approval agency
If expat is leaving
Malaysia
If expat is changing to a new
employer in Malaysia
No
Income tax clearance
Prepare and submit the following
documents to LHDN tax office which
kept the expat's tax record in person
1. Form CP21 by the employer
2. Tax borne letter by the employer
3. PCB2 form by the employer
4. BE form of the current year
5. EA form of the previous year
6. Applicant's Original Passport
7. Copy of applicant's original
passport (all pages)
8. Entry & exit schedule
Expat owe
any tax?
FINISH
Pay the remaining
income tax owed to
LHDN
Yes
No
Passport endorsed by the
Immigration Department of
Malaysia
Yes
EXPAT'S RESIGNATON : EMPLOYMENT PASS CANCELLATION & INCOME TAX CLEARANCE

7. START
Employment pass
renewal
Stage 1 (Online Submission)
Prepare and submit the
following documents to
e-Xpats Service Centre
Stage 2 (Hardcopy Submission)
Prepare and submit the
following documents to e-Xpats
Service Centre
1. Expat's Original Passport (softcopy)
2. Employment Contract with Stamp Duty
(softcopy)
3. Income tax declaration slip (softcopy)
4. Updated Resume (softcopy)
1. Expat's Original Passport
2. Employment Contract with Stamp Duty
3. Immigration DP11 Form
4. Three Copies of Passport-sized Photos
with Blue Background
Documents
complete?
Documents
complete?
Passport endorsed by the
Immigration Department of
Malaysia
FINISH
No
No
Yes
Yes
EXPAT'S EMPLOYMENT PASS RENEWAL

8. START
Employee falls sick.
Inform immediate
superior via call or
Whatsapp.
Meet doctor from any
registered clinic.
1. Medical Certificate
2. Medical Expenses
Receipt
Return to work.
Submit the documents
to HR.
Accounts prepare the
reimbursement (cash /
cashless).
Leave approved
by immediate
superior?
HR do the
verification
No
Yes Employee receives the
reimbursement (cash /
cashless).
END
Update / Apply
the leave taken in
the GCube (leave
application
system).
EMPLOYEE'S OUTPATIENT MEDICAL CLAIM

9. - BE Form of the current year
- EA Form of the previous year (if
applicable)
- Original passport
- Copy of passport - all pages
- Entry and exit schedule
INCOME TAX
CLEARANCE
Check which tax office that your
tax record is being kept by calling
the Inland Revenue (LHDN)
Prepare the following documents
Request the following documents
from the employer
- Tax Borne Letter
- Form CP21
- PCB2 Form
- EA Form of the previous year (if
applicable)
Submit to Inland Revenue (LHDN)
in person

10. STAFF OVERTIME
• Staff who comes in later than 9.00 am but still claim overtime starting from 6.00 pm
• The overtime period starts after fulfilling the 8 hours work period, not after 6.00 pm
• Overtime on weekdays vs Overtime on weekend
• Is there any cap of overtime claim? Can someone do overtime up until 9.00 pm, 10.00 pm, 11.00
pm, 12.00 am?

11. STAFF MEDICAL BENEFIT
• Limit claim per month
• So far, the practice is the staff can claim maximum RM 70.00 per receipt.
• But we do not limit how many times the staff can claim in a month.
• For example, like staff A went to the clinic for 3 times in a month, hence the staff has 3 receipts that he
can use to claim from the Company - BUT IF THE MAXIMUM MEDICAL LEAVE IS 12 DAYS, THEN PER YEAR
THE MAXIMUM TIME THAT CAN CLAIM IS 12 TIMES TOO
• We do accept claim without medical certificate - meaning that staff do not take medical leave, but went to
the clinic and claim the expenses
• General outpatient treatment
• Exclude dental, optical, & specialist
• How to define / to determine? What is the guideline?
• If only consultation fee at the specialist clinic / hospital? The staff has fever and the nearest medical
centre that he can go is a specialist clinic.

12. CHECKTIME - ATTENDANCE ANALYSIS SOFTWARE
STAFF ATTENDANCE
• Attendance report
• Created one for each staff and pass to them so they can check any absence and then update appropriately
in the GCube - can be done on 1st working day of the month
• Checktime
• Great - if can produce attendance report for each staff automatically from one click rather than click and
save one by one
• Feature - list and compile the dates when the staff is absent (individual report)
• Easier to view and to send to the individual staff
• Feature - list and compile the dates when the staffs are absent (deparmental report)
• More convenient when doing report for the first time; then can detect who is absent, and can
approach the respective personnel
• Produce in the form of graph to be more presentative - pie chart / bar chart
• Feature - view leave taken by the staff in the form of bar chart / graph
• Feature - view the list of people who is on duty and who is absent on this particular date
• How to capture timing for Saturday attendance?
• Outside meeting
• Key in the system - for outside meeting / outstation

13. ONBOARDING
• Pre-Onboarding
• Email to IT Support - the name of the new staff and the date of onboarding
• Email to the staff - highlighting office hour, dress code, and whom to look for on the first day
• Onboarding - Day 1
• Documentation Stationery
• Copy of IC - Mug
• PDP Form - Pen
• Offer Letter
• Door Access Registration
• Staff Profile
• IOI Basement Parking Form
• Induction Session 01- Policies and Benefits
• Office Tour- Pantry
• Office Tour - Introduce the new staffs to the current ones
• Notification email to all staffs about the new staff onboard
• Mention Name, Contact Number, Designation, Spark Name, Email
• Welcoming email to the new staff onboard
• First Day Checklist
• Arrange lunch - the new staff with his/her new team/immediate superior
• Induction Session 02- Company Background
FUTURE:-
- Asset Handover Form and Asset Return Form
- Handbook or FAQ or Knowledge Base for Pre-Onboarding
- Post-Orientation Quiz - to test whether they have read and understood the handbook / company policy / company
background

14. PRE-ONBOARDING
ONBOARDING - 1ST DAY
Presentation
- Company Policies & Benefits
- Company Background
Iris & Le Min
- Employment Offer Letter
Aziim & Amin
To setup the work desk of the employee
To assign the assets to the employee and to have him/her sign off the
Company IT Asset (CIA) Form
- Laptop
- Computer Monitor
- BAT
- Spark
Alau
- Personal Data & Privacy (PDP) Form
- Company IT Asset (CIA) Form
- Photocopy of IC
- Staff Profile
- GCube
- Company Mug
- Drawer
- Chair
- Door Access
ONBOARDING - 1ST WEEK
EDC Class 101 & 102

15. ONBOARDING
• Onboarding (without Orientation)
• Wifi Info
• Employment - Probation
• Office Working Hours & Attendance
• Staff Benefits
• Parking Benefit
• Medical Claim Benefit
• Sport Benefit
• Free Meal
• Confidential Information & Conflict of Interest
• Company Internal Platform
• GCube
• Spark
• BAT
• Whatsapp (Add immediately to the group)
• Safety & Emergency
• General & Office Ethics
• Contacts for Emergency

16. EMPLOYEE ONBOARDING & ORIENTATION

17. EXPATRIATE MANAGEMENT

18. SAFETY AND EMERGENCY

19. COMPENSATION & BENEFIT:
GROUP PERSONAL ACCIDENT (GPA)

20. COMPENSATION & BENEFIT:
GROUP HOSPITALIZATION & SURGERY (GHS)