Introduce us from group 4 which discusess about Acces, reference and advocavy. We created this powerpoint to fulfill the assignment for the Electronic Archives Management course from Mr. Rangga Restu Prayogo, S.AB., M.Si.

1. 1. DIVA RIVERA
2. NOVITA SARI
3. RANI SINAGA
4. STEFANI LUMBANGAOL
5. YESI SIMBOLON
Access,
reference and
advocacy

2. Acquisition and selection,
arrangement, description and
preservation are all
preparation for the ultimate
archival function, that of
making archives available to
an ever-widening audience
and in increasingly diverse
ways.
Access encompasses the
political, legislative, cultural
and social climate in which
records and archives are (or
are not) made available to
people across the world as
well as the practical and
intellectual means by which
access may be delivered.
Access,
reference and
advocacy
Access: international
and ethical issues

3. Code of
Ethics
Principle 63
Archivists should promote the widest
possible access to archival material and provide
an impartial service to all users. Archivists should
produce both general and particular finding aids
as appropriate, for all of the records in their
custody. They should offer impartial advice to all,
and employ available resources to provide a
balanced range of services. Archivists should
answer courteously and with a spirit of
helpfulness all reasonable inquiries about their
holdings, and encourage the use of them to the
greatest extent possible, consistent with
institutional policies, the preservation of holdings,
legal considerations, individual rights and donor
agreements.

4. Access and privacy
legislation
1
Principle obtained only for (a)
specified and lawful purpose(s)
and not be further processed in
any manner incompatible with the
purposes stated
2
Principle kept for no longer than is
necessary for the purposes notified
These principles appear to disallow
keeping records for research
purposes – a prime archival
function.
Copyright
Copyright restricts the
extent to which anyone other
than the copyright owner may
reproduce, publish or adapt in
whole or in part Managing
Archives: Foundations, Principles
and Practice any original literary,
dramatic, musical or artistic
work, or any sound recording or
film.

5. Providing a
reference service
Reference services provide the
environment for a range of access
activities. These will differ depending on
whether you are working in a national
archive, a combined library and archive
service, a university or a business
archive, for example. There is, however,
a range of common factors that will
influence the nature and extent of the
service provided. In order to plan your
service effectively you will need to
establish details of each of these:
a. Mission and purpose of the
organisation;
b. Resource base of the archive (or other
reference) service;
c. Nature of client base;
d. Priority given to reference services in
relation to other records/archives
functions;
e. Nature of holdings: primary and
secondary sources;
f. Nature and quality of finding aids;
g. Degree of staffing and supervision
required;
h. Level of demand.

6. On-site research
visits
1 2 3 4
Registration
of
researcher.
Determination
of
researcher’s
needs
Introduction
of
repository
rules.
Explanation
of finding
aids and
document
ordering
systems
5 6
Instructions
for ordering
copies, use
of laptops
and
cameras,
and any
charges
Exit
interviews.

7. Advocacy and
outreach
Survival
Generation of
funding
Increased
funding leads
to development
Increased use
leads to
generation

8. Evaluating the impact of
access services
Your archive service should,
as with all services (and
particularly public ones), be
able to demonstrate that they
are meeting required standards
and achieving their objectives
on time and within given
resources.
02

9. Conclusion
The archiver should promote the
widest possible access, as well as
provide impartial access to all its
users.
These will differ depending on
whether you are working in a
national archive, a combined
library and archive service, a
university or a business archive, for
example.
In its provision, archive access provides
visits to the archives, with the
following procedure:
1. Researcher registration
2. Determination of research needs
3. Introduction of storage rules
4. Explanation of search tools and
document ordering systems
5. Instructions for ordering a copy,
using a laptop and camera, and
any fees
6. Exit the archive
Archives services on visit
must be able to demonstrate that
the services meet the required
standards and can achieve their
goals on time and within the
resources provided are also met.

10. ANY QUESTION?
thankyou!!!