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Before and After - Office Redmodel
The project to reorganize the Real Change office included improvements to workspace and storage, completing tasks ahead of schedule and within budget. Key accomplishments involved painting walls, assembling furniture, and enhancing staff productivity while addressing risks such as furniture delivery delays. Client feedback has been overwhelmingly positive, noting significant improvements in aesthetics and functionality of the space.
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Before and After - Office Redmodel
- 1. Project Manager: Jennifer Walker Team Members:Jeremy Whitt Kendall Selle Angela Bui Mimi Halliwell Ali Chaudhry S
- 2. Project Recap The Challenge: • Real Change moved to its new location in Pioneer Square in May 2010. • More space for vendors, the office space, furniture arrangement and storage is limited. • Re-organize space to improve foot traffic, store needed supplies and give each staff person room to work with as little distraction as possible. • Advice on keeping the walls ink-free, as newspaper print has turned the walls black in a matter of months.
- 3. Project Highlights S Accomplishments S Painted back wall blue to cover newspaper ink S New standup desk S New office chairs
- 4. Project Highlights S Areasof Improvement S New shelves to store papers S New storage cubbies for volunteers S Added new wall paint and decorations S Reorganized desks for optimal working space S Fixed ceiling tile
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- 9. Project Performance –Scope S Avoided any significant scope creep S Additional activities done during slack time S Additional wall painted S Existing pictures framed and hung S Basement reorganized S Additional cleaning
- 10. Project Performance –Schedule S Initial schedule allowed for some slack time in every activity S Most activities in WBS did not have predecessors so we could crash activities S Team finished project 4 hours early as a result of allocating more resources thus taking less time than scheduled
- 11. Project Performance -Budget S Originally scoped project budget with $300 buffer slotted for donation or incidentals S Stand up desk ended up costing $60 more S Were able to repurpose items to save money S Desk S Bulletin & white board S Reuse Real Change’s painting supplies
- 12. Project Performance - Deliverables S Most Challenging S Assembling Standup Desk S Assembling Cubbies S Hanging the coat rack & using stud finder S Moving old desk to basement
- 13. Project Performance - Deliverables S Easiest S Assembling shelves S Assembling chairs S Hanging pictures, bulletin boards & mirror
- 14. Risk Review S Planned risks S Standup desk did not ship on time due to back order S Found a place in Seattle to deliver by project day S Unplanned Risks S Desk didn’t fit down the stairs & into storage room S Found an elevator to take us down S Cubby material did not match desk color scheme S Cleared the color of the cubby with the supervisor S Broken glass in picture frame S Picture frame mats arrived after project weekend S Lessons S Make sure furniture can fit through the door of where it needs to be stored S Before assembling double check the color of the materials S Make sure you can find a product locally as backup plan
- 15. Quality Assurance S Clientssigned off on design layout & provided ongoing input throughout the project S Able to meet our expectations S We defined quality as installing shelving that could store and support all of the papers & remedying the issue with ink on the walls S Having client buy in & sign off for project layout & materials is key to their satisfaction at the end of the project
- 16. Recognition • Donationrecognition from SU website. • Personal e-card thank you to donors. • In-kind donors are team members. • Recognize team members at class celebration.
- 17. Best Practices &Lessons Learned S What Worked Well S Lessons S Technical S It is important to consider all S Thorough project planning activities to be performed in a S Each team member had unique skill project set S Investing in in-depth project S Managerial planning streamlines the S Held team meeting to revisit tasks execution come project day for the day S Team members were willing to help S Despite your best planning other tasks not assigned to them efforts there will always be S PM provided guidance on next steps unplanned risk & ensured no resources were idle S Recommendations: Invest in S Project could have been a 1 day planning, stay flexible in planning, project given deliverables of the & don’t be afraid to ask for help project when needed
- 18. Client Comments S "The project at Real Change has been getting positive remarks ever since we opened back up for business yesterday. Vendors have been coming in and telling us that the changes makes the space look better than it ever has before, and staff have been coming downstairs to gawk. The group I worked with were very responsive to all of our requests, even though the requests changed often." - Jenn Pearson- Volunteer Coordinator, Real Change