The document discusses the concept of a paperless office and its implementation in the context of IQAC and NAAC processes at academic institutions. It highlights the benefits of using document management software, the tools required, and the processes for digitizing documents to increase efficiency and reduce paper usage. Additionally, it emphasizes collaboration and communication using digital tools, ultimately promoting a transition to a fully digital and eco-friendly administrative environment.

1. Prof. Bharat U. Kangude.
Department of Physics.
Pune District Education Association’s
Baburaoji Gholap College Sangvi,
Pune – 411027. Maharashtra State.
E-mail : bharatkangude@gmail.com
1Prof. Bharat Kangude. BGC Pune.

2. 2Prof. Bharat Kangude. BGC Pune.

3.  While formulating the core values for AA, NAAC
expects institutes to promote the Use of Technology
in the academic as well as administrative aspects.
* What is paperless IQAC/ NAAC?
Paperless office (Minimum Paper)
A paperless office is a work environment in
which the use of paper is eliminated or greatly
reduced. This is done by converting documents and
other papers into digital form. (Wikipedia)
Scanner and DMS(Document Management
software)
Paperless Office Concept:
3Prof. Bharat Kangude. BGC Pune.

4.  The present modus operandi.
Manual, Partly Digital, Problems (Many)
 The New Digital Edge. (Digital India)
 Go Digital, Go Paperless.
ICT, Smart Mobiles, Social Media, Millions of
Apps
 Efficient, Cost Effective, Inclusive, Ecofriendly.
4Prof. Bharat Kangude. BGC Pune.

5. Benefits of using document management software :
(1) Security.
(2) Central Doc. Repository.
(3) Cost Savings.
(4) Process Consistency.
(5) Integration.
5Prof. Bharat Kangude. BGC Pune.

6.  Components: (We can generate as many)
(A) IQAC.
(B) NAAC Steering Committee and Criteria.
(C) Principal/Vice Principal.
(D) Departments.
(E) Office.
(F) Various College Committees.
(G) Whatever you feel necessary…
Note: The passwords are secrets (with individual user).
Every Gmail account holder gets 15 GB storage space
FREE on Google cloud.
6Prof. Bharat Kangude. BGC Pune.

7.  Google Chrome (Browser).
 Google mail (Communication).
 Google Drive (for Storage).
 Google Docs (For Editing).
 Google Photos. (Images).
 PDF Converter/merger/
splitter/compressor.
Once You are Gmail account holder, you are (Authorized) sign
in member of all these Google apps by default.
7Prof. Bharat Kangude. BGC Pune.

8.  PC/ iPad/Laptop/Smart Phone.
 Scanner(CAMSCANER) /Printer.
 Good Internet Connectivity.
Along with this we need homo sapiens
with Positive Attitudes. (Smart People)
8Prof. Bharat Kangude. BGC Pune.

9.  Open Gmail accounts.
 Down load/create and share the various formats.
using Doc, Drive n Gmail.
 While sharing (Google Doc) assign a capacity/role.
(To Edit , To Comment or To View).
 Once the concerned collogue completes the formality you
can stop sharing(him/her) and the information can be
used for processing in the next stage. As an owner of
the document you have an authority to edit and monitor
the docs online.
9Prof. Bharat Kangude. BGC Pune.

10.  Inputs/reports/office information/Photographs/…..
criteria chairman (To view) and use it to complete
the criteria.
 After receiving the criterion, the coordinator can
complete the profiles and Executive summary. (using
Information received from all stake holders)
 The entire process can be monitored by Principle and
other authorities online and their comments can be
incorporated in preparing the report.
TILL THEN IT IS POSSIBLE THAT YOU
AND YOUR COLLEAGUES MAY NOT HAVE
USED A SINGLE PIECE OF PAPER.
10Prof. Bharat Kangude. BGC Pune.

11.  While information being submitted online,
(1) Ask every individual to scan Development Proposals,
Research papers, Certificates, Project reports (from
proposals to utilization), Publication information, Student
information (enrollment/attendance), Scholarship record,
Academic achievements, Category wise results, Other
curricular event information, College committee activity
(meeting notices to annual reports), Important
photographs etc etc etc. (Whatever IQAC chairman/
Admin feels necessary and important).
(2) After scanning, ask them to send all this data in PDF
format to IQAC and NAAC steering committee by Gmail
only.
It means no Xeroxing, no multiple copies, no fear of losing
data forever.
11Prof. Bharat Kangude. BGC Pune.

12.  IQAC/NAAC functioning can be made more effective
using Social Media Such as Whatsapp and Many more.
 Form a group of faculties who are directly or indirectly
related to Assessment and Accreditation work.
 We can send/share info very quickly amongst us almost
at no cost.
 Status of each n every activity can be assessed by
Coordinator and Principal of the college.
12Prof. Bharat Kangude. BGC Pune.

13. 13Prof. Bharat Kangude. BGC Pune.

14. After this exercise, if you feel….
“ Now it’s the final n perfect , Then go for minimum
Prints”
Welcome! Into the NEW World
of Paperless IQAC/ A&A
Thanks!!!
14Prof. Bharat Kangude. BGC Pune.