This document discusses Print Management for Higher Education using PaperCut MF. It summarizes key benefits like saving costs by managing printing across all devices, reporting on printer activity, and being designed specifically for education needs. Features highlighted include print quotas, mobile printing from Chromebooks, job ticketing for specialized printers, and integration with Google for authentication and scanning to Google Drive. Case studies show savings of 40 cases of paper and painless updates. The document provides questions to help assess needs around cost control, security, accountability, and accessibility to recommend PaperCut MF.

1. HIGHER
EDUCATION
Print Management for
Give intuitive ‘pay for print’ solutions
to your student body, and remarkable
savings to your finance department.

2. With the average student wasting
3,200 sheets of paper every year,
costs can spiral. Environmental
impact can, too.
Over 2.1 million Chromebooks
use PaperCut MF.
PaperCut products are trusted
by colleges and universities all
over the world.
Education Vertical Landscape

3. Print Management for Higher Education
PaperCut MF is the fastest growing solution for schools to
manage student and staff printing. Colleges and
universities of all sizes benefit from a simple pricing model,
frequent updates with new features, and quick
deployment. Help administrators recover user print spend,
empower printing from any device, and protect student
records with an all-in-one solution. College students are
rapidly adopting Chromebooks for their low cost and high
performance. With PaperCut MF’s Google-integrated
solution, they’re in for your best printing experience yet.
What is it?
Key Benefits
Simple to use. Get up and running in minutes.
Solve BYOD and mobile printing across all devices.
Manage spending by student, subject, or department.
Report on printer activity by student, class or department.
Designed for education

4. Print Management for Higher Education
Print Quotas: Encourage sensible use by allocating a
quota or allowance
Mobility Print: Easy, accountable Chromebook printing
Job Ticketing: Manage FabLabs, Print Rooms & 3D printing
Google Integration: Direct user syncing from G Suite
Scan to Cloud Storage: Send documents straight to Google Drive
Payment Gateways: Enable top-up via bank accounts
or fund systems like PayPal
More PaperCut MF Features
Cloud & On-Premise OCR
Integrated Scanning
Environmental Impact Widget
Print Policies
Find-Me Print
Print Deploy
Key Features

5. Print Management for Higher Education
Complete control over
print, copy, scan & fax
Google for Education Premier Partner
PaperCut was developed to help cut costs and waste by
managing printing and making it easier than ever. Now, as a
Google for Education Premier Partner, we’re working closely
with Google to give Google for Education schools the
ultimate printing experience.
• Built-in scanning to Google Drive
• Convenient user syncing in the cloud
• Super secure Google authentication

6. Print Management for Higher Education
Case Studies
This year alone, we
were able to save 40
cases of paper in
abandoned prints.”
– Michelle Hernandez, IT Asset Manager,
University of Arkansas for Medical Sciences
Deployment was painless,
and updates require little more
than a double-click…
The intuitive web interface has
made management a breeze.”
– Jeremiah Proctor, Technical Support Specialist, John Brown University
“ “

7. Print Management for Higher Education
Discovery Questions | Cost Control
What if your printers and copiers paid for themselves?
Are you interested in saving money?
If they can answer these questions, ask what they’re using.
“I’ve got a solution that costs less and saves you more money. It’s
called PaperCut MF. How can we get you started?”
If they cannot answer these questions, offer PaperCut MF.
“I’ve got a solution that can tell you how users are printing, which
ones print the most, and what it costs you. Then, you can take that
information and set up policies that will save you money. PaperCut
MF will answer every one of those questions for you and
it’s all in one product.”
Relevant features: Print policies, routing, quotas,
shared accounts, payment gateways, reporting
Start here
Then Are you being efficient when you use these devices?
Are your users printing in color or black & white?
Single sided or duplex?
Are they printing documents that they never pick up?
Is it a few people that do most of the printing?
Which department prints the most?
Which grades print the most?
Which devices get the most use?
Is it your most efficient one? (SFP v MFP)

8. Print Management for Higher Education
Discovery Questions | Security
Do you ever worry about security leaks?
Regulations and compliance?
Do you print anything that identity thieves could use?
Start here
Then Do end-users complain to you that people are taking their jobs
from the exit tray, accidentally or on purpose?
Who has access to your printers and what’s sitting on them?
How can you be sure?
Could you find out who printed something that they shouldn’t
have? How?
When you walk by your copiers at the end of the day,
do you see a stack of papers on the exit tray?
When you see papers laying around, do you know who
printed them?
If they can answer these questions, ask what they’re using.
“I’ve got a solution that protects your documents before, during, and
after printing. It’s called PaperCut MF. How can we get you started?”
If they cannot answer these questions, offer PaperCut MF.
“I’ve got a solution that can tell exactly who printed every document,
when they printed it, and shows you what it was. Then, you can use
that information to make sure you’re protected. PaperCut MF keeps
you safe before, during, and after printing and it’s all in one product.”
Relevant features: Secure Print Release, watermarking and
digital signatures, end-to-end encryption, auditing

9. Print Management for Higher Education
Discovery Questions | Accountability
Can you hold your administrators accountable for what
staff and students print?
Are you okay with them using your printers for personal
business?
Start here
Then Who uses your printers?
Are they supposed to? Are students printing where
they shouldn’t be?
What are students and staff printing?
Are they printing homework assignments? Reports?
Things that aren’t school related?
Who prints after hours while you’re gone?
Should they have access to devices then? Do you have
a way to stop them?
If they can answer these questions, ask what they’re using.
“I’ve got a solution that can give you a more detailed look,
is easier to set up, and costs less. It’s called PaperCut MF.
How can we get you started?”
If they cannot answer these questions, offer PaperCut MF.
“I’ve got a solution that can tell exactly who is printing,
what they’re printing, when they printed it, and on which
device. You can track that information and drill down by
grade, by department, or by user. It’s all in one product.”
Relevant features: Print tracking, document archive,
reporting, centralized dashboard, filters & restrictions

10. Print Management for Higher Education
Discovery Questions | Accessibility
Can you make it easier to print from Chromebooks, iPads,
and 1:1 devices? Who helps students setup printing from
mobile devices?
• Could they use this time doing something else?
What if they could set up their own printing the
right way without having to call IT?
Mobility Print
Job Ticketing
Are your print rooms and FabLabs disconnected?
• Would you like to take and manage orders for 3D
printing, print rooms, and anything else?

11. Print Management for Higher Education
Product demos & how-to videos: youtube.com/user/ACDIVideos
Live Demo: demo.papercut.com
PaperCut Technical Training: acd-inc.com/training/
Pre-Sale Support / Solution Architects: presale.support@acd-inc.com
Assets