Omyconf! solutions for managing conferences: from registration to communication with participatnts to post-sales

Moscow, 2013 http://omyconf.com +7 495 565 30 54 support@omyconf.com
The first full-service platform
for managing conferences

How to organize a conference to*:
• ENSURE HIGH ATTENDANCE? - 89,5% of attendees create their own event agenda long
before the event
• CARRYING OUT THE EVENT SMOOTHLY? - 75% of organizers have difficulties with
managing event content and processes
• ENGAGE PARTICIPANTS? – for 53% of organizers engagement is the most difficult part
of event management
• HELP PARTICIPANTS BUILD BUSINESS CONTACTS? - 69% of delegates attend events
to find new business opportunities and communicate
• INCREASE COMPETITIVE ADVANTAGE? – for 53% of attendees mobile access is an
important criterion of choosing a business event
* Results of the survey Omyconf! held in 2012

What is Omyconf!
* Business events: Conferences, Forums, Congresses,
Expo in frame of forums, Business festivals , etc
• Platform
providing tools
for solving
organizational
tasks at every
stage of event
life cycle
Content
Management system
(CMS)
Badges design and
printing
Onsite registration
Business network
system
Engagement
Virtual exhibition
Performance analysis
Content distribution/
selling
Event promotion
Online registration,
ticketing
Event planning
Selling &
registration
Realization &
interactivity
Closing
activities

 Planning of the content
structure:
• agenda, participants list,
speakers, schemes & halls,
companies’ profiles,
materials
 Prompt changes, easy
content management
 24/7 access
Content management

 Mobile apps for iOS, Android
 Mobile site m.omyconf.com
 Widgets - all Omyconf!
features at the official event
website
 Event website at omyconf.com
 24/7 access, before, during,
after the event
Widget Participants
Access from any device

 Create your own design
and format of badges
 Print badges before the
event or directly at the
registration desk
 Save your money on design
& printing services
Designing & printing badges

 Registration for 10
seconds
 by name or QR-code
 Recording of
attendance & handouts
 Self-registration
 Saving on customized
registration systems
Onsite registration

Moscow, 2013 http://omyconf.com +7 495 565 30 54 support@omyconf.com 8
 Business social network for
delegates:
 offline and online participants
 Tools of efficient networking
 search & business match-
making
 correspondence, vCards
sharing, meetings appointment
 social networks integration
Business network

 Engage your participants
into creating content
 questions to speakers
 discussions
 polls
 Build effective
communication with
participants
 e-mailing, newsletters
 participants feedback
Engagement
Polls
Questions to sessions

 Advertising for sponsors and partners
 Expo at any budget and any facilities of
the venue
 Additional revenue from selling virtual
places
 profiles of sponsors and exponents
 contacts of sponsors and exponents
 promo materials
 scheme layout
 correspondence with companies
 sponsor sign
Virtual exhibition

 Overview participants’
activity during the conference
 activity between participants
 engagement activity: polls,
questions, sessions
 activity before, during, after
the event
 Analyze the performance
and use it for your future
marketing campaignes
Statistics

 Place all content of all
your events on a single
resource
 video, presentations,
photos, other media
materials
 Give access to the event
content even to those
people who could not
attend the event
 at a fee or free of charge
Content distribution

 Place your event in
Omcyonf! global
events catalogue
 Use the power of
social networks
Conference promotion

 Registration form of any complexity
 Personalized tickets
 Ticket sales
 from any website
 partners’ sales
 in social media
 90+ payment options (online and offline)
 Real-time registrations and sales statistics
- online registration and e-ticketing service
Online registration and ticket sales
Provided by partner TicketForEvent

100%
control over
the result
50 – 75% saving of time and
budget
90% of Omyconf! clients are completely
satisfied with the feature of content
management
Monetization: selling event content and
virtual exhibition
89,5% of participants make their own
agenda before the event
2-3 times increase of participants
engagement
* Survey results: usage of Omyconf! by clients
Omyconf! benefits for organizers

 Detailed information about the
sponsor in the section
“Exhibitiоn”: media materials,
contacts of the sponsor
representative, quick connection
with the sponsor
 Advertisement on badges
 Access to the WHOLE
participant list: before, during,
after the event
Attractiveness to sponsors

Success story: mobile app for IDCEE 2011
Event goal: organize the conference IDCEE (Investor Day in Central
and Eastern Europe) at a whole new level, providing participants with
a functional mobile app for networking and working with the content.
Challenges:
- launch before 3 days of the event => no time for proper
announcement of the service
- poor internet connection at the venue
Solution: Omyconf! platform, mobile apps
Results:
- 47% of adoption rate: number of users to the number of participants
loaded into the system (the average conversion was ~30% in 2011)
- 80% of activity was before the event
- main activities before and during the event: search and work with
business contacts, correspondence

Success story: online registration at the
conferences of Business Dialogue*
Goal: prompt and efficient online registration with printing
badges onsite, attendance record.
Challenges:
- large events with several thousands of participants
- several registration points
- must of a participant’s photo on the badge
Solution: Omyconf! platform, functionality of online
registration and printing of badges
Results:
• The average registration time with making a
participant’s photo was 30 seconds
• Synchronized registration at 3 points
* Business Dialogue is a professional organizer of business events of the Russian Railways

Success story: networking for HR-IT 2013,
Ukraine
Event goal: help participants maximize their time and networking at the event,
providing a tool which will help them create their own agenda beforehand.
Challenges:
- adoption of a new technology
Solution: Omyconf! platform, which provides participants with web interface to work
before and after the event, and mobile apps – during the event
Results:
- 60% of adoption rate: number of
users to the number of participants
loaded into the system
- activity before the event:
- 86.13% of profiles visits
- 83% of messages
- 94.44% appointments
Widget “Participants” at
the conference website

Success story: networking for online and offline
participants at the Communication on Top,
Davos, Switzerland
Goal: provide remote participants with opportunities to effectively
network with all the participants (offline and online) and speakers.
Solution: Omyconf! platform, feature of video broadcasting and
working in the service simultaneously.
Results:
65% of adoption rate (users to the
participants loaded into the system)

Omyconf! clients

• The packages include all Omyconf! features
• Subscription for 6 and 12 months is available
• Branded apps are to be discussed separately – apply to us
Create your own success story with Omyconf!
For events with less than
100 participants
Free!
For events with less than
1000 participants
5 USD/ EURO per
participants
(USA/ Europe)
For events with more than
1000 participants
Apply to Omyconf! for
special price

• Omyconf demo conference
http://omyconf.com/en/989/show
• Anna Barysheva
Sales and KAM
work: +7 495 565 30 54 ext 104
e-mail: abarysheva@omyconf.com
Omyconf! in LinkedIn
Omyconf! in Facebook
Contacts

Omyconf! solutions for managing conferences: from registration to communication with participatnts to post-sales

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