Keeping Research Data Safe (KRDS), a workshop presentation from 2010 is the ninth of 12 presentations I have selected to mark 20 years in Digital Preservation. The remaining two to come will be published at monthly intervals over November and December 2015. This presentation was given as part of the KB Experts Workshop on Digital Preservation Costs, held at The Hague in the Netherlands in 2010. Although very small in terms of budget, the KRDS projects were terrific examples of collaboration to achieve influential results and the pleasure and value of working with colleagues from many disparate fields and organisations. I’ve selected it as an example of doing great things on small budgets if you have the right people, and for its influence on subsequent work both by me (e.g. impact studies) and others. For me, in terms of personal follow-up and later projects, the costs element of KRDS has been less important than the benefits side which has led to a series of project on impact with John Houghton (more on this in the final Slideshare in December). The KB requested a briefing document on each cost model presented at the workshop in the form of responses to their set questions. I have reproduced mine for the KRDS presentation on our blog at http://blog.beagrie.com - it captures lots of interesting context for the slides.

1. Keeping Research Data Safe (KRDS)
Neil Beagrie
KB Expert Workshop on digital preservation
costs, The Hague, Sept 2010

2. Method
• Detailed analysis of 4 models: LIFE &
NASA CET in combination with OAIS and
UK Research TRAC;
• Plus
– literature review;
– costs data survey (13 organisations);
– staff interviews;
– 10 detailed case studies of costs/benefits.

3. What was Produced?
• Cost activity model in 3 parts: pre-archive,
archive, support services;
• Benefits taxonomy (link to costs);
• Published cost data (case studies and
costs survey – rare data);
• KRDS Factsheet (4 page summary of key
findings in your papers);
• KRDS User Guide (forthcoming);
• Research Reports - no spreadsheet.

4. KRDS High-level Activity Model
Pre-Archive Phase
Outreach
Initiation
Creation
Archive Phase
Acquisition
Disposal
Ingest
Archival Storage
Preservation Planning
First Mover Innovation
Data Management
Access
Support Services Administration
Common Services
Estates

5. KRDS Benefits - Outline
KRDS2 Benefits Taxonomy
Dimension 1(Type of Outcome)
Direct Indirect (costs avoided)
Dimension 2 (When)
Near-Term Benefits Long-term Benefits
Dimension 3 (Who)
Private Public

6. KRDS User Guide
• See Handout;
• Implementation issues:
– Scope;
– Level of detail;
– Mapping and standardisation;
– Sources of data;
– Degree of confidence in results;
– Application overhead (workload).

7. What was New?
• Full Economic Costs (FEC);
• Included pre-archive phases – not solely archive
centric;
• Strong emphasis on benefits;
• Identifying and publishing cost data;
• Tailored for research data: different collection
levels, products from data, etc;
• Whole of service costing/Seeing the “Big
Picture”.

8. Further Information
“KRDS Factsheet” at
www.beagrie.com/KRDS_Factsheet_0910.pdf
“Keeping Research Data Safe” (KRDS1)Final
report and Executive Summary at
http://www.jisc.ac.uk/publications/publications/
keepingresearchdatasafe.aspx
“Keeping Research Data Safe2” (KRDS2)
webpage at www.beagrie.com/jisc.php
Email: neil@beagrie.com

9. Questions?

10. Questions?