The document outlines the Keeping Research Data Safe (KRDS) initiative's findings from a workshop focused on digital preservation costs. It includes a detailed analysis of models, a cost activity model, taxonomy of benefits, and rare cost data from several case studies. The document emphasizes the importance of understanding full economic costs and benefits related to both pre-archive and archive phases of research data management.

1. Keeping Research Data Safe (KRDS)
Neil Beagrie
KB Expert Workshop on digital preservation
costs, The Hague, Sept 2010

2. Method
• Detailed analysis of 4 models: LIFE &
NASA CET in combination with OAIS and
UK Research TRAC;
• Plus
– literature review;
– costs data survey (13 organisations);
– staff interviews;
– 10 detailed case studies of costs/benefits.

3. What was Produced?
• Cost activity model in 3 parts: pre-archive,
archive, support services;
• Benefits taxonomy (link to costs);
• Published cost data (case studies and
costs survey – rare data);
• KRDS Factsheet (4 page summary of key
findings in your papers);
• KRDS User Guide (forthcoming);
• Research Reports - no spreadsheet.

4. KRDS High-level Activity Model
Pre-Archive Phase
Outreach
Initiation
Creation
Archive Phase
Acquisition
Disposal
Ingest
Archival Storage
Preservation Planning
First Mover Innovation
Data Management
Access
Support Services Administration
Common Services
Estates

5. KRDS Benefits - Outline
KRDS2 Benefits Taxonomy
Dimension 1(Type of Outcome)
Direct Indirect (costs avoided)
Dimension 2 (When)
Near-Term Benefits Long-term Benefits
Dimension 3 (Who)
Private Public

6. KRDS User Guide
• See Handout;
• Implementation issues:
– Scope;
– Level of detail;
– Mapping and standardisation;
– Sources of data;
– Degree of confidence in results;
– Application overhead (workload).

7. What was New?
• Full Economic Costs (FEC);
• Included pre-archive phases – not solely archive
centric;
• Strong emphasis on benefits;
• Identifying and publishing cost data;
• Tailored for research data: different collection
levels, products from data, etc;
• Whole of service costing/Seeing the “Big
Picture”.

8. Further Information
“KRDS Factsheet” at
www.beagrie.com/KRDS_Factsheet_0910.pdf
“Keeping Research Data Safe” (KRDS1)Final
report and Executive Summary at
http://www.jisc.ac.uk/publications/publications/
keepingresearchdatasafe.aspx
“Keeping Research Data Safe2” (KRDS2)
webpage at www.beagrie.com/jisc.php
Email: neil@beagrie.com

9. Questions?

10. Questions?