This document summarizes a presentation about using couponing strategies to save time and money when developing advisor training programs. It discusses taking a phased approach to training, using existing campus resources, and creating training materials like videos and quizzes using free software. Challenges mentioned include getting support for the program and balancing online and in-person training. Next steps proposed for the university include piloting the training, recognition for completing it, and incorporating mentoring.

1. 2012 NACADA Region IV International
Conference
Extreme Couponing for Advisor Training
Programs
Jessica Simmons, Ed.D.
University of Central Florida
Interdisciplinary Studies
March 13, 2012

2. The Story
Academic Advising Council

3. How to save time and $$$?
• “Take baby steps”
• “Don’t let coupons expire”
• “Go where the sales are”
• “Navigate the marketplace”

4. “Take baby steps”
• Unroll training plan
in phases
• Don’t expect to
complete everything
at once
• Phases 1-3

5. • Get organized. “Don’t
let coupons expire”
• Steal my materials!
“Go where the sales
are”
– Hiring Checklist – for
employer
– Training Checklist – for
employee
– Training Calendar –
Instead of being on
Facebook!

6. “Navigate the Marketplace”
Use Existing Campus Resources
•Human Resource Orientation?
•Technology Training?
•Admissions Information Session?
•Campus Tour?

7. Fill in the Gaps
• Use FREE software to develop screen captured
training videos
– Camstudio
– Jing
– iSpring
– authorPOINT Lite
• Example of Camstudio video

8. • Catalog Information Training

9. Writing Good Questions
• Academic Probation is defined in the Undergraduate Catalog as “Action
taken when a student’s UCF cumulative GPA drops below 2.0. Academic
probation will continue until the current term and UCF cumulative GPA
reach 2.0 or better.” A student placed on academic probation will receive
one of the following standings at the conclusion of their probation semester,
based on their GPA outcomes:
• Removed from Probation: Term GPA and UCF Cumulative GPA are both at
2.0 mark or higher.
• Continued on Probation: Term GPA is at least a 2.0 or higher; UCF
Cumulative GPA is still below a 2.00.
• Discontinued: Term GPA and UCF Cumulative GPA are both below the 2.0
mark.

10. • A student is removed from probation when:
a. Term GPA and UCF Cumulative GPA are both at 2.0
mark or higher.
b. Term GPA is at least a 2.0 or higher; UCF Cumulative
GPA is still below a 2.00.
c. Term GPA and UCF Cumulative GPA are both below
the 2.0 mark.
d. Term GPA is a 2.0

11. • Lisa finishes the fall semester with a 1.75 UCF GPA and is placed
on academic probation. She receives a spring term GPA of a 2.1
which brings her UCF GPA to a 1.9. What is Lisa’s academic
standing?
a. Removed from probation
b. Continued on probation
c. Disqualified
d. Placed on academic warning

12. • Advising Skills “soft skills” Training

13. What advising skills to include?
• NACADA Standards, • Degree Audits &
Values, Mission Academic Plans
• University Advising • Policy & Procedure
Culture and Structure Beyond the Catalog
• Advising Theories • Student Services
• Student Appointment • Special Student
Guidelines Populations
• Best Practices
• Confidentiality & Note
Keeping

14. Challenges to Consider
• Getting Buy-in & getting the word out
• Technology Resources
• Recognition or incentive to complete
• Notification of new hires
• Balancing online training with personal one-on-one
training
• Finding time
• Leadership/delegation

15. What’s Next for UCF?
• Pilot Group to test webcourses
• Introduce to seasoned advisors
• Develop recognition for completion
• Mentoring
• Face-to-face training

16. Final Questions or Comments?
Jessica Simmons, Ed.D.
University of Central Florida
Office of Interdisciplinary Studies
407-823-0013
Jessica.simmons@ucf.edu
www.is.ucf.edu