Monitoring and evaluation guidelines for scampis - By Cecilia Ruberto

SCAMPIS M&E Guidelines 1
SCAMPIS M&E Guidelines
Section A. ...........................................................................................................................................................2
Why the M&E? ................................................................................................................................................ 2
Section B. ...........................................................................................................................................................3
Overview of the SCAMPIS M&E structure ...................................................................................................... 3
Section C. ...........................................................................................................................................................4
M&E Practical Guidelines................................................................................................................................ 4
1. General Information..................................................................................................................................... 4
2. Outputs........................................................................................................................................................ 5
3. Outcomes .................................................................................................................................................... 9
4. Impacts..................................................................................................................................................... 13
Section D. .........................................................................................................................................................14
FAQ & Suggestions....................................................................................................................................... 14
Acronyms
MIS micro-irrigation system
Sqmt square metres
# number
INR Indian national coin Rupies (for Madagascar you will refer to Ar. -Ariary and Guatemala Qtz -
Quetzales)
M&E monitoring and evaluation
NA not applicable
AWPB annual working plan and budget
M male
F female
DRAFT VERSION
December 2010

Section A.
Why the M&E?
A functional M&E system will provide information on the status of project implementation and the data needed
to prepare progress report (see SCAMPIS Progress Report Guidelines). This tool is indispensable to improve
the project implementation as well as understanding it sustainability.
The principal characteristics of the SCAMPIS M&E system are: 1) verifiable information acquired through a
participative methodology; 2) flexibility and the customization and 3) various levels of analysis.
1. Participatory methodology and concrete indicators
The M&E format provides a number of indicators identified through a participatory methodology. IFAD
organized 3 missions to set up a shared and harmonized SCAMPIS M&E system among the 3 targeted
countries.
An initial mission was undertaken in June 2010. With the SCAMPIS India team a preliminary version of
M&E consolidated through the experience on the field was discussed and prepared. A modification of the
proposed set of indicators took place during the second mission to Madagascar (August 2010) with help
from the SCAMPIS Madagascar team. Final modifications have been made during the mission to
Guatemala (October/November 2010).
In December 2010 a final discussion with the SCAMPIS project coordinator was undertaken to share the
various changes (question and answers shared in the paragraph “FAQ & Suggestions”) and finally the
M&E format that had been harmonized and agreed upon by all intervention partners.
2. Flexibility & Customization
The indicators identified relate directly to the activities to be undertaken.
If a certain activity has not been undertaken, the related indicator information will simple be filled in as NA
(not applicable).
For example:
- SCAMPIS Guatemala is not implementing 20 sqmt MIS or pumps, so all the information related to this
indicators will have a “NA” under the voice “achieved”.
- Madagascar and India are not developing (at least up to now) activities directly related to nutrition, so
“Nutrition” outputs in section 8 will be filled in as NA until the activities are developed.
If there is a need to provide more information, who is filling the document can add rows in the most
appropriate section. When row are added, the changes made will be highlighted marking the new
indicators and their related unit of measurement (in yellow).
3. Various level of measurement
Each level of the M&E analysis follows different means of measurement as described below.
General Information: based on national statistics that provide an overview of certain
characteristics of an area where the project is being developed.
Outputs: quantitative information based on simple indicators related to project implementation.
Data are collected each year and are presented in relationship to yearly goal as well as the global
project goals.
Outcomes: are based on composite indicators thematically grouped. Information will be collected
though the analysis of constantly monitored a representative sample. The information will indicate

impact of MIS technologies on households, by comparing “before MIS introduction” data and
“after MIS introduction” data.
Impacts: will provide descriptive information on probable more long-term impacts resulting from
the project. The information related to each impact will come from the previous 2 level of analysis
plus the report content in the yearly progress report.
The following approach will display in an accessible fashion both the quantitative aspects of the project
implementation (Outputs) and the qualitative changes (Outcomes and Impacts) that the SCAMPIS project
is creating within the targeted beneficiaries (the sample group used for the OUTCOME excel sheet).
Combing various data types (quantitative and qualitative) will help define the most likely long-term project
impacts.
Section B.
Overview of the SCAMPIS M&E structure
The M&E will display synthetic information which is more extensively detailed in the Progress Report
(sections 3. “Detailed implementation by component” and 4. “Performance assessment”)
The main goals of the SCAMPIS M&E are to:
- perform a systematic collection of information from the 3 project countries
- present a clear view of the differences of the 3 SCAMPIS projects in Guatemala, India
and Madagascar
- facilitate the comprehension and definition of each country SCAMPIS model
Annual Progress Reports will directly refer to M&E data to analyse the various component and activities in the
project implementation. In this way the M&E data will be contextualized and…
Through the M&E data and the contextualized description of that data presented in the progress report, it will
be possible to set up the 3 different SCMAPIS models that show how the MISs 1) have been introduced in the
3 countries, 2) the problem faced and 3) the achievements. Data will also facilitate an end-of-project pre-view
that will access impact and sustainability of the intervention.
Caring out activities and
AWPB
Delivering SCAMPIS
OUTPUTS to meet the
annual targets
Achieving the SCAMPIS
purposes: OUTCOMES
Contributing to an overall goal:
SCAMPIS IMPACTS
Quantitative analysis
through simple indicators.
Qualitative analysis
through composite
indicators
Evidences for
possible
future impacts
SCAMPISM&E

Section C.
M&E Practical Guidelines
1. General Information
Use national data sources that refer to the project intervention zone.
Add Information: If you need to add any information please add the indicators and the related measurement
unit at the end of the sheet and highlight the new indicators, measurement units and explanation (in yellow).
Indicators Unit Explanation
Population of intervention area #
Number of RURAL population that lives in the project area.
Use national statistics.
Project surface # Sum of the surface of the municipalities were SCAMPIS works
Days with adequate water/year # Use the national statistics
Days dry/year # Number of days of the dry season
Family # Average of people in a family
Seasons months
List the seasons (adding rows) and for each season list in
which months it runs (e.g. Summer June-July-August)
Product cultivated List
List the various products usually cultivated in the project areas
without micro-irrigation systems
Technologies prices INR
Pump INR
MIS x 20sqmt INR
MIS x 50sqmt INR
MIS x 100sqmt INR
Others information (add rows)
Real market cost of the SCAMPIS technology (without
subsidies)
List the documents from which comes the data for "Outputs"

2. Outputs
The Outputs Sheet provides yearly information as well as identified yearly goal (from the AWPB) and overall
project goals. The achieved goal is the sum of what have been concretely achieved year by year.
Lack of information: if an activity is not being developed, please insert NA (not applicable).
Add Information: If you need to add any information please add in the form of indicators and related
measurement unit at the end of the most appropriate section and highlight these new indicators. In this
section only simple (to measure) and quantitative indicator should be introduced.
Annual Report: In the annual report is highly recommended to use the data provided in the M&E document
providing a contextualization and an explanation of them. The annual report should inform on the progress
implemented in the last year using the M&E data in a descriptive manner.
Meaning Indicator Unit Explanation
Households that adopt
SCAMPIS technology #
Total number of families that are using the
SCAMPIS technologies (MIS 20 sqmt+ MIS
50Ssqmt + Pump)
Villages # Number of villages involved in the project
Blocks/districts # Number of districts involved in the project
Municipalities # Number of municipalities involved in the project
1.
Beneficiaries
Regions # Number of regions involved in the project
Demonstration plots #
Number of plots where the
technology has been installed for
free (to demonstrate)
Replication plots using
technologies free of cost for
beneficiaries #
Number of plots where the
technology has been installed for
free (Replicate)
Plots with MIS system
bought with subsidies #
Number of plots where the farmer
has bought the technology with the
subsidies
Plots with MIS system
bought without subsidies #
Number of plots where the farmer
has bought the technology without
subsidies
Householders adopting MIS
(20 sqmt) #
Number of families that are using
MIS technology
2. Micro-
irrigation
technology
adoption:
20/50/100 m2
+ pumps
Women owner/responsible
for the MIS
Theseindicatorsarethesameforeachtype
oftechnology.Fillinformationrelatedtothe
specifictechnology
Number of women responsible for
the technology (primary users of
MIS and those that purchased the
system)
IF YOU HAVE A DIVERSIFICATED SYSTEM OF SUBSIDIES ADD SPECIFIC INFORMATION RELATED
TO THE NUMBER OF Householders that used the subsidy A, subsidy B, subsidy C
Plots using pump and
MISx20sqmt in combination #
Number of 20 sqmt plots where MIS technology is
used in combination with Pump
Number of 50 sqmt plots where MIS technology is
used in combination with Pump
6. Adoption
of
technologies
in
combination
Number of 100 sqmt plots where MIS technology
is used in combination with Pump
Natural liquid fertilizer # Number of plots where “home made” NLF is

prepared and used
Natural solid fertilizer #
Number of plots where “home made” NSF is
prepared and used
7. Natural
fertilization
production
Use of natural pesticide #
Number of plots where “home made” natural
pesticide is prepared and used
Food cooked with vegetables
cultivated with MIS #
Number of different recipes taught to cook food
with the vegetables cultivated with MIS
(PROGRES REPORT: provide more detailed info)
Food prepared for long-term
conservation # Number of recipes taught to conserve food
Families that use clean
water to cook their food # Number of family that use clean water to cook
8. Nutrition
PUMP: Local manufacturers # Number of local pump manufacturers
PUMP: produced #
Number of pump produced to date (add a
comment in the cell that shows the period taken in
consideration “from-to”)
PUMP: Working
days/year/worker #
Number of working days spent by each
manufacturer to manufacture the pumps (is an
average: total working days in the time frame
considered, divided by all the pump
manufacturers involved)
PUMP: total earned INR
Total amount earned (multiply the amount earned
each pump for the total No. of pumps produced)
MIS: Local manufacturers # Number of local manufacturers of MIS
MIS: produced # Number of MISs (for SCAMPIS) produced
MIS: Working days/year #
Number of working days spent by each
manufacturer to manufacture the pumps (as an
average: total working days in the time frame
considered, divided by all the manufacturers
involved)
9.
Technologies
manufactory
MIS: total earned €
Total amount earned (multiply the amount earned
for each MIS by the total No. of MISs produced)
National suppliers for
SCAMPIS # Number of national MIS suppliers
SCAMPIS Products imported #
Numbers of products imported (add a row for
each parte imported and provide related info)
SCAMPIS Products
produced locally #
Number of MIS products produced locally (add
row and insert info for each product e.g. micro-
tube number of pieces produced locally)
Promoters M #
Numbers of male promoters (not paid by
SCAMPIS) of SCAMPIS technologies
Promoters F #
Numbers of female promoters (not paid by
SCAMPIS) of SCAMPIS technologies
Days of
promotion/year/promoters #
Number of days of promotion per year for each
promoter
Distributors (Men
responsibilities) #
Number of distributors (primarily male
involvement)
Distributors (Women
responsibilities) #
Number of distributors (primarily female
involvement)
10.
Distribution
Chain
Technologies sold by
distributors
# Number of technologies sold with subsidies (if you
have various level of distributors add row to

specify the number of technologies sold by each
level of subsidy)
Days of
promotion/year/distributors #
Number of days of promotion per year by each
distributor
Total earnings by distributors
though SCAMPIS
technologies INR
Total earnings by all the distributors in the
analysed period selling SCAMPIS technologies
Subsidies used #
Number of subsidies used in the period
considered
Discount percentage %
How much is the discount percentage (if various
level of discount add rows specifying the related
percentage and the number of subsidies for each
discount percentage)
Total amount of subsidies
utilized INR Total amount of the subsidies
Subsidies for women # Number of subsidies given to women
11. Subsidies
Subsidies for men # Number of subsidies given to men
Trainings for technicians to
install/use MIS # Number technicians trainings for MIS installation
Technicians participating # Number of people that participated in trainings
% women participating %
Percentage of women of the total number of
participating individuals
Trainings for users to
install/use MIS #
Number of trainings for farmers to use the
technologies
Users participating # Number of farmers that participated in trainings
12. Capacity
building:
trainings for
MIS
% women participating %
Percentage of women farmers of the total number
of participating individuals in trainings
Trainings for natural liquid
fertilizer #
Number of trainings to prepare natural liquid
fertilizer
Trainings for natural solid
fertilizer # Number of trainings to prepare solid fertilizer
Total participating # Number of people participating
% women participating % Percentage of women participating
Trainings for natural
pesticide # Number of trainings to prepare natural pesticide
Total participating # Number of people participating
13. Capacity
building:
trainings for
natural
fertilizers and
natural
pesticides
Trainings for nutrition
aspects # Number of trainings for nutrition
Trainings to elaborate
foodstuff # Number of training to cook produced food
Trainings for hygiene # Number of trainings for improve hygiene
Total participating # Total people participating
14. Capacity
building
trainings for
Nutrition
Others trainings
Insert row to add other kind of trainings, specify
participation and woman %

Promotion events # Number events to promote SCAMPIS technology
Total participating #
Total people participating (specify for each event
how many participation and % of women adding
rows)
Info material #
Total quantity of material distributed (specify
quantity for each kind of material)
Mass media promotion
(radio, TV, internet) #
Number of promo activities though mass media
(list the various type of promo activities)
OTHERS Add rows to add more info related to this section
15.
Promotion
activities for
SCAMPIS
Total cost of promotional
activities INR
Total expenditures for SCAMPIS promotion (from
the budget)
Kind of material with title info
List documentations produced and provide very
short description (in the cell of related data)
16.
Researches,
studies,
technical
material
Total cost for research,
technologies material,
studies INR
Total expenditures for this section (from the
budget)
Final price at the market for
each technology INR
Price at the market for each technology (adding
rows) without subsidies
Institutions involved with
SCAMPIS #
Number of institutions, programmes, associations
that are involved and supporting SCAMPIS
(Specify in the report)
Activities developed and
undertaken by involved
institutions #
Number of activities developed and undertaken by
each organization (in the report specify which are
and when were developed)
17.
Sustainability
and scalig up
of SCAMPIS
project SCAMPIS activities
developed in schools # Activities developed in the Schools
E.g. conferences, congress,
workshops. # Add information you think appropriate18. Others

3. Outcomes
This sheet analyses the changes measured after the introduction of the MIS systems. For this reason the
collected information will be categorized as “before MIS system introduction” and “after MIS system
introduction”.
The data will be collected monitoring a sample of beneficiaries through the local SCAMPIS technicians.
Lack of information: if you have not been able to collect the related information, please simply add NA (not
applicable) in the related result cell.
Annual Report: consider that it is highly recommended to use the M&E data in the progress report providing
explanation and context description. It is also required to explain how the analysis has been undertaken.
Add Information: If you need to add information please add the indicators and the related measurement unit
at the end of the most appropriate section and highlight the new indicators. In this section are utilized
composite indicators that give qualitative information through the monitoring of a sample.
How to set up the sample:
The analysis will be conducted through a °nonprobability sampling° meaning that the information:
• does not have a strict scientific basis and cannot be generalized to all the beneficiaries of the
project;
• Facilitate a better understanding of the meaning of changes observed (if any) and the dynamics
put in place by the SCAMPIS project related to productivity, water saving, food security, market
chain etc.. dynamics
The reason for choosing this methodology is because it is:
1.Extremely flexible but also fixed to a minimum of info required;
2.Compensate (partially) the lack of baseline study, analyzing 2 samples one that use MIS and the
other one not using MIS
3.Economical (both financially and concerning time investment);
4.Easy and quick to implement (this M&E system is being introduced after the project was launched);
5.Applied composite indicators build off of already existing indicators used by in-field partners to
understand (as internal M&E) the dynamics originated by their project.
The sample for the OUTCOMES analysis will be structured as follows:
10% of the villages involved in the project (of the total number of the villages involved at the
reporting date) must be analysed. As the number of the villages involved grows, as will the
number of the villages to be included in the OUTCOMES analysis.
For each villages 2 randomly selected families for each technology (MIS and NLF) used will
be included in the sample
The villages and families will be selected via RANDOMIZATION (casual extraction of the name of
the villages and families monitored) and REPRESENTATIVITY (all the areas of the project should
be covered and the different kind of social groups must be represented).
The list of the name and characteristics of the people that are part of the outcomes analysis has
to be provided.

Example
The project at the reporting date covers 150 villages in xx region of yy country.
The sample will be composed as follows:
• 15 villages equally distributed throughout the project area
• For each village two MIS owner/operators (could be a single family or a group of
individuals) for each technology (20 sqmt; 50 sqmt; Surface treadle pump)
• The sample would then include 90 households
The following year the number of villages and subsequent MIS owner/operators that comprise
the sample populations would increase according to the growth of the initiative; for example, if
the number of villages in the initiative grows from 150 to 300, 15 more villages will be included
in the analysed sample.
3 villages (2 MIS owner/operators for each technology disseminated)
Productive cycle: is the amount of time from sowing to harvesting of an agricultural product
Products: choose at most 4 different products (the most commonly cultivated) on which to perform the
analysis.
Provide information separated for each type of product (by adding rows).
For example:
Kg products/family/productive cycle/20sqmt
Kg of eggplants/ family/productive cycle/20sqmt
Kg of lettuce/ family/productive cycle/20sqmt
Kg of zucchini/ family/productive cycle/20sqmt
1.
Food
production
for plots
Quantity of
products produced
using MIS
Kg of carrots/ family/productive cycle/20sqmt

Meaning Indicators Unit Explanations
New products
cultivated
Numbers of new ag. products
introduced using MIS
If any special products have been
introduced (for food security) that could
not be cultivated previously
INR from selling/productive
cycle/20sqmt
Amount earned for the establish size of
plot selling the products at the market (if
any) for all 1 productive cycle
INR for consume/productive
cycle/20sqmt
Kg of product consumed by the family
from the 20 sqmt plot/ economic value of
that product at the market/during one
productive cycle this indicator
represent how much a family don’t have to
spend at the market to buy the vegetables
for self consume (income saving and food
security) the amount
cycle/50sqmt
See above but referring to 50 sqmt
cycle/50ssqmt
See above
cycle/100sqmt
See above
Increase of the
production
value
cycle/100sqmt
See above
New foodstuff
consumed
foodstuff for family/productive
cycle
Amount of food cooked (list how much
(units?) for each foodstuff) in a productive
cycle
Kg products/family/productive
cycle/20sqmt
Kg produced in a productive cycle for
each family in the plot (add rows to focus
on at least 4 different products)
cycle/50sqmt
See above
Quantity of
products
produced using
MIS
cycle/100sqmt
See above
1.
Food
production
for plots
Longer food
availability
weeks/year
Number of weeks where the families
perceive a difference in food availability
Add other info related to this section adding new rows
INR earned selling
products/family/20m2
Total earnings per family selling the
products cultivated with MIS at the market
by related plot size
Corresponding INR for
products
consumed/family/20m2
Equivalent in local currency of the quantity
of vegetable consumed for the
subsistence for each family (if a family
would buy at the market how much it
would have spent?)
INR earned selling
See above
products
See above
INR earned selling
See above
2.
Increase of
family
budget
Increase of
income using
MIS
products
See above

Lt of water
consumed/20sqmt/season
Lt of water
consumed/50sqmt/season
Use of water
Lt of water
consumed/100sqmt/quarterly
Total litres of water consumed to irrigate
the plot (20/50/100 sqmt) during each
productive cycle. Refer to the same crop
cultivation and specify in the notes which
crops you are referring to. If there is big
differences between the various
productive cycle, add rows adding the
various info specific for each productive
cycle.
3.
Water
consume
for irrigation
Hours of work per person/20
sqmt plot/season
sqmt plot/quarterly
Use of working
time
sqmt plot/quarterly
Numbers of hours per person spent in the
plot each season (preparation of land,
seeding, weeding and irrigating).Divide
the total time spent on the plot for the
numbers of people involved. Provide
information for each season (when is used
the technology) adding rows.
4.
Time
Natural
pesticide use
Week/productive cycle/plot
Number of time that the natural pesticide
have been used per week for each
productive cycle
Expenditures
for chemical
pesticide
Rupies/productive cycle/plot
Equivalent in Rupies of the amount people
would spend if instead of using natural
home-made pesticide would have been
using the chemical one
5.
Diseases
control
Manufacturer
sales
Minimum quantity
required/manufacturer/year
Minimum quantity of pieces that a
manufacturer needs to produce to
maintain the production at same price
Suppliers
selling
Minimum quantity
required/supplier/year
Minimum quantity of pieces that a supplier
needs to distribute to maintain the
distribution at same price
Distributors
selling
Minimum quantity
required/distributor/year
Minimum quantity of pieces that a
distributor needs to sell to maintain the
product in the shop at same price
6.
Minimum
quantity
technologies
for the
supply
market

4. Impacts
PROJECT Impacts
Project impacts cannot be expected and therefore measured before a reasonable period has passed since
project interventions outputs have been realized.
The project will start analysing whether outputs that are being produced are actually leading to changes and
benefits (environmental, economical and/or social) among the target group. At the early stages of the
intervention any major conclusions that go beyond delivery those associated with tangible outputs would be
unwarranted. However, this type of information does provide “pointers” for effects that project interventions
appear to create and in turn can help inform and direct project strategy during annual planning.
During the analysis period the use of case studies, focus group discussions and mini-surveys would yield the
type of information that is needed in the progress report and in general to explain the data provided.
Progress report: Case studies are a good tool for qualitative analysis, and the possibility of systematically
using case studies to collect impact-related data should be strongly considered. Providing such case studies
in boxes in annual reports, possibly accompanied by “before” and “after” photographs, may be an effective
way of conveying messages.
When: By the third year at the latest, a more formal quantitative impact assessment using baseline study
results should be conducted, ideally in preparation for a Mid-Term Review so that the findings can be used in
refocusing the project.
Indicators COMMENTS
Diet improving
Increase of vegetable production
Family income increase
Change in the use of resources (Water, Soil,
Time)
MIS technologies market chain development
Women increased participation and involvement
in productive activities
SCAMPIS project sustainability
This section will provide descriptive comments
related to the key indicator based on the data
pointed out in OUTPUTS and OUTCOMES
sheets

Section D.
FAQ & Suggestions
Following your questions and the related answers grouped by topic.
Technologies
Question: MIS -50 sq mt Kit (OUTPUTS SHEET) - Is it a part of the project in other countries? Because we
at India do not using this even do nth v the same.
Answer: Yes it is used in Madagascar and in Guatemala – IDEI as doesn’t use 50sqmt MIS, so you will write
in the related cell NA (not applicable)
SCAMPIS technologies costs meaning (GENERAL INFORMATION SHEET): here we refer to the cost of
the SCAMPIS technology at the market (not considering subsidies).
You propose to add more specific information at this step (General Info sheet) and this is possible adding
rows. This is “nice to know” but not “need to know” (not mandatory for other partners).
Please remember that we already have a section on subsidies in the “outputs” sheet, so we do not need to
repeat the price “with/without subsidies” in the “general information” sheet (we can calculate it directly
knowing the percentage of discount).
For sure if you have different level of subsidies for each technology it should be inserted in the “outputs” sheet
in the section of subsidies adding rows.
Technologies Market Chain (OUTPUTS SHEET)
Question: Supply Chain
What you intend to say by National suppliers?
Answer: The supplier is the organization/person that physically supplies the local distributors.
Question: Promoter: - Do u mean Business Associates in our case (India)?
Answer: Promoter is the person that promotes the technologies to improve the selling of the distributor. In
your case yes they are the BA
Manufacturing chain and distribution: at number 9 there is the section on manufacturing. We divided
manufacturing and distribution.
Suppliers are the one that supply the products, they are like the distributors but work on larger scale (not only
1 village as the distributor does)
Products imported: is fine if you want to add info for each supplier you can just add rows, please provide
also the total amount. Don’t confuse the role of the suppliers (similar to distributor but on larger scale) and the
manufacturer (who make the products but doesn’t directly distribute them).
Promoters: are the one who promote the technologies (your TC). The technicians are the one who, paid by
SCAMPIS, teach how to install maintain MIS technologies (your TA). In your case the TC are promoters but
also have technical skills, but they are not paid by SCAMPIS so they are not technicians. If you gave
formation also to TC add a row for “formation for Promoters” (TC) in the section “12. Capacity building”
Promotion activities: any kind of activity put in place to promote technologies at village level, for example
market exhibitions, shows, fests etc.
Subsidies (OUTPUTS SHEET)
Question: Subsidies
There is a part containing subsidies to men & women. If we are capturing the data at beneficiary level the
gender aggregation then why to repeat the same data. We can calculate from that figures

Answer: We need to repeat the information because there could be the case in which 1 technology is
managed by a group of people BUT the subsidy is given only to 1 person. In this case the data for
“Beneficiaries M/F “ are not the same of “subsidies M/F”
Subsidies used: Is the number of the subsidies allocated
Discount percentage: shows the percentage of discount you use. If you have various different kind of
subsidies, you should add rows and provide info for each type of subsidies and how many were allocated.
Capacity building (OUTPUTS SHEET)
Question: Capacity Building
Training on Solid Fertiliser & nutrition aspects & schools should it be country/region specific or Now SCAMPIS
wants it in all localities? As you know here we are not taking up such activities. Regarding solid fertilizer. Is it
a project component or other partners are doing by their own? So far as I understand we have to promote
Liquid natural fertilizer.
Answer: In the other countries they are implementing this 3 different aspects so we inserted the indicators. If
SCAMPIS India doesn’t develop such activities you will write NA (not applicable) in the related data cell.
Change in use of the resources (IMPACT SHEET)
Question:
Change in resources: - How you suggest to measure the change in soil resources. Water & Time saved or
conserved can be measured directly or by some tools. But measuring the soil quality needs scientific methods
of study. We can indirectly measure that from increase in organic use & reduction of chemical use.
Answer: The Impact sheet will provide indicators that show evidences for the most possible impacts of
SCAMPIS (as real impacts can be calculated only some years after the end of the project). To each indicator
will correspond a descriptive answer based on the information collected through the years through
outputs/outcomes info.
Soil quality: You are right: the information will come from use of organic fertilizer and diversification of
vegetables.
To add the indicator “Agriculture surface/family” (GENERAL INFORMATION SHEET)
I agree it is interesting.
Does indicator refers to general statistics (not to m2 cultivated with the technology) how can you get this
information?
You could add this indicator adding a row in the general information sheet.
New products cultivated (OUTCOMES SHEET)
if you are introducing new products in line with diet diversification, native products, or products that normally
farmers don’t cultivate, here you should list them. The way of understanding this indicator is to compare it to
the indicator “Product cultivated” presented in the “general information sheet” that shows the vegetables
cultivated in general in the project areas (not the one cultivated with MIS technology). If we compare the 2
indicators and we see a larger diversification of products using the SMI compared the general one, this goes
in the line of food security.
Food production (OUTCOMES SHEET)
Question: “I suggest we’ll thinking about the interest to separate the family’s consumption and family’s selling
for increase of production value.”
Answer: In the sheet we keep separated family consumption and family sales. For this reason we have
- INR for selling/productive cycle/20sqmt here we understand how much the family normally use to earn
selling products at the market, before/after the introduction of the SMI technology.
- INR for consume/productive cycle/20sqmt here we understand how much the family used to spend for their
self consume at the market before and after the introduction of the SMI technology.

It is very difficult to monitor how much in kg a family consume, but using the “kg produced” and comparing to
how much the family sell at the market we can see how much of their production they consume.
If you think you can monitor how much each family consume you can add an indicator, but I would not give
this indicator as mandatory because it is very difficult to track it.
Longer food availability (OUTOCMES SHEET)
It shows if there is any difference in the availability of food for a family using the technology.
For example if before the introduction of the technology they used to have 3 critical month in a year for the
scarcity of food, maybe thanks to the introduction of the technology the number of month in which they have
scarce food are less (thank to, for example, more food availability, for a longer period, or also more income to
buy food, capacity to conserve the food produced for a longer period).
Water use and pesticides (OUTCOMES SHEET)
All the calculation on use of water for irrigation and use of pesticides, (as I will explain in the guidelines)
should be done considering fixed numbers and kind of vegetables (I was thinking at 4-5 varieties) that will be
identified by you and communicated in separate notes (annex) to better understand the M&E format. You can
choose 100 m2 but another country (eg. India) should to the work considering they also are working on 20 m2
and 50 m2.
This aspect will be deeply analyzes on the guidelines.
Working time (OUTCOMES SHEET)
Referring the indicator you proposed “Time for working field” I think it would be difficult monitor it specifically
for each kind of crop (and not very much useful at general SCAMPIS M&E level, maybe more useful for your
internal work) so it would be better to give a general amount of time/size of plot.

Monitoring and evaluation guidelines for scampis - By Cecilia Ruberto

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