Missouri National Guard HR Assistant Job

MISSOURI NATIONAL GUARD

ARMY TECHNICIAN VACANCY ANNOUNCEMENT

JOB TITLE: HUMAN RESOURCES ASSISTANT (MILITARY)

JOB ANNOUNCEMENT NUMBER: NG756666

SALARY RANGE: $27,990.00 to $45,376.00 / Per Year

OPEN PERIOD: Thursday, September 27, 2012 to Thursday, October 18, 2012

SERIES & GRADE: GS-0203-04/06

POSITION Full Time - Excepted Service Permanent
INFORMATION:

DUTY LOCATIONS: 1 vacancy in the following location:
Jefferson Barracks, MO United States

WHO MAY BE All qualified Missouri traditional guard members and those eligible for
CONSIDERED: enlistment, appointment or transfer into the Missouri Army National
Guard.

This is a GS-04/05/06 position that is located at the 1138th Transportation Company in Jefferson
Barracks, MO United States 1 vacancy

Incumbent will be assigned to Position Description Number D1100000 in SPMD 2349

APPOINTMENT FACTORS: This is a Permanent Excepted Service position. This is a bargaining
unit position.

NATIONAL GUARD MEMBERSHIP REQUIRED: This is an Excepted position that requires
active membership in a compatible skill in the Missouri Army National Guard and wear of the
military uniform. Acceptance of an excepted position constitutes concurrence with these
requirements as a condition of employment. Applicants who are not currently enlisted in the
Missouri Army National Guard must be eligible for immediate enlistment or appointment. For
enlistment/appointment information, contact 1-800-GO-GUARD (1-800-464-8273).

MILITARY REQUIREMENTS: Selected candidate will be required to be in a compatible military
assignment prior to effective date of placement. Selected candidate must be MOS qualified within
12 months from date of appointment.

Maximum Military Grade – SGT (E-5)

Enlisted – CMF 42 or 92; or predominant MOS of the unit or organization

Supervisor must verify that selected individual occupies a compatible military position.
Technicians will not be militarily senior to their full-time supervisor or wage leader (grade
inversion).

IMPORTANT NOTES: Permanent Change of Station (PCS) allowances are not authorized for this
position. Required Security Clearance is Noncritical Sensitive.

Failure to complete management prescribed courses for full-time support personnel

within the first year of employment or assignment, may be cause for reassignment or
termination.

This position will be filled at the GS-04 or GS-05 trainee grades or the target grade of GS-06. An
applicant who is selected at one of the trainee grades will have the potential for promotion to the
target grade of GS-06 without further competition. Promotion to full operating/journeyman level
will be made after qualifications and eligibility requirements have been met and the incumbent is
performing at the higher level in a satisfactory manner.

KEY REQUIREMENTS

• AGMO Form 335-1-R is required - see instructions under How to Apply
• Membership in Missouri Army National Guard is required for this position

• Direct Deposit is mandatory

• Individuals on incentive bonuses may be subject to recoupment, contact the State
Incentives Manager for more information

DUTIES: Responsible for military personnel and administrative work for the unit. Provides
regulatory information and completes documentation required for actions such as fraudulent
enlistment, involuntary order to active duty, conviction of military personnel by civilian authority,
State Military Code violations, etc. Functions as the primary source of guidance and assistance to
the unit commander and other members of the unit on military personnel matters, including
application of rules, regulations, and procedures. Initiates and/or completes personnel actions for
the unit such as appointment packages, new member personnel in-processing, discharges,
promotions, reductions, MOS assignments, and transfers. Compiles documents necessary for
processing of formal and in-formal line of duty determinations. Prepares and submits payrolls for
inactive and active duty training including uniform allowances, supplemental and incapacitation
payrolls. Researches and corrects pay discrepancies. Performs other duties as assigned.

QUALIFICATIONS REQUIRED:

GS-06 Specialized Experience: Must have 9 months of specialized experience applying military
Human Resources rules, procedures and operations sufficient to process and/or review a variety
of military personnel actions/transactions; reviewing and processing military personnel actions to
determine if requested action is substantiated by the documentation submitted; and preparing
technical reports and correspondence.

GS-05 Specialized Experience: Must have 6 months of specialized experience applying military
Human Resources rules, procedures and operations sufficient to process and/or review a variety
of military personnel actions/transactions; reviewing and processing military personnel actions to
determine if requested action is substantiated by the documentation submitted; and preparing
technical reports and correspondence.

GS-04 Specialized Experience: Must have 3 months specialized experience in general clerical
work; processing various personnel forms, records and reports; obtaining and giving information
verbally and in writing; and the ability to follow written instructions.

General Experience: Must have clerical or administrative experience, education and/or training
which has provided you with the ability to search for and compile information/data, process
documents, and provide information about regulations, procedures and programs.

OTHER REQUIREMENTS:
To be eligible for Federal employment, male applicants born after December 31, 1959, must

certify at the time of appointment that you have registered with the Selective Service System, or
are exempt from having to do so under Selective Service law.

Be advised that if selected for a military technician position where membership in a
reserve component is a condition of employment, your bonus will be terminated and
may or may not be subject to recoupment. Questions pertaining to recoupment may be
directed to the State Incentives Manager at (573) 638-9500 ext. 7647.

Pre-placement or baseline physical is required to newly hired personnel who may be
potentially exposed to health hazards in the work environment or who are assigned to
positions requiring specific standards of physical fitness prior to an effective start date
of employment being established.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you
meet the job requirements. To determine if you are qualified for this job, a review of your resume
and supporting documentation will be made and compared against your responses to the
qualifications questionnaire. The numeric rating you receive is a measure of the degree to which
your background matches the knowledge, skills and abilities required of this position and is based
on your responses to the qualifications questionnaire. Your score may be adjusted to more
accurately reflect your abilities based on information listed in your resume and/or supporting
documents. Please follow all instructions carefully. Errors or omissions may affect your
rating. Please ensure the accuracy of your information. Making a false statement in any
part of your application may result in disciplinary action.

BENEFITS:

The Federal government offers a number of exceptional benefits to its employees. The following
Web addresses are provided for your reference to explore the major benefits offered to most
Federal employees.

http://www.opm.gov/retire/retire_jobseekers.asp or
http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.

OTHER INFORMATION:

ALL APPLICANTS ARE CONSIDERED WITHOUT REGARD TO RACE, RELIGION, COLOR,
NATIONAL ORIGIN, SEX, POLITICAL AFFILIATION, AGE (WITH AUTHORIZED
EXCEPTIONS) OR ANY OTHER NON-MERIT FACTOR.

HOW TO APPLY:

To apply for this position, you must provide a complete Application Package, which includes the
following:

1. Your responses to the Qualifications Questionnaire, and
2. Your résumé, and/or OF-612
3. Completed AGMO Form 335-1-R, Supplemental to Application for Employment Military Brief,
and
4. Any other documents specified in the Required Documents section of this job
announcement.
NOTE: If you are using education to qualify for this position OR education is a mandatory
requirement to meet qualifications, YOU MUST submit copies of college transcripts that identify,
for each course, the college or university, semester or quarter hours earned, grade and grade-

point received. Submitting a certificate or a degree will not suffice. You must submit transcripts
when required.

APPLICATION MATERIALS MUST BE RECEIVED BY 11:59 PM EASTERN TIME ON
Thursday, October 18, 2012. FAILURE TO PROVIDE COMPLETE INFORMATION MAY
HINDER YOUR CONSIDERATION FOR THIS POSITION.

Please follow the instructions listed below for submitting the Qualifications Questionnaire,
Resume, AGMO Form 335-1-R, and Required Documents. Please read all instructions before
you begin. You are solely responsible for the delivery of your materials. We cannot be
responsible for incompatible software, illegible fax transmissions, delays in mail
service, etc. Your materials will not be returned; therefore, do not submit original documents
that you may need in the future (upload these documents from your files or submit copies
instead).

To expedite the application process, it is recommended to have your resume and your
AGMO FORM 335-1-R completed prior to beginning the Application Manager process.
This will aid in the upload process and make it more convenient for you. You can
access the AGMO Form 335-1-R by clicking on the following link:
http://www.moguard.com/cmss_files/attachmentlibrary/AGMO%20Form%20335-1-R
%20Supplement%20to%20Application%20for%20Employment%20-%20Military%20Brief.doc.

The most direct access to the application process of applying for a Missouri National Guard
vacancy announcement would be through the Human Resources Home Page which provides a
direct link to the vacancy announcement in USA JOBS. The address is:
http://www.moguard.com/technician-jobs.html.

There are two options used to apply for our positions:

OPTION A: APPLY ON-LINE
To begin, choose one of these options:

If your résumé is going to come from the USAJOBS Resume Builder, you begin the process
by clicking the Apply Online button. Your résumé will be attached only to the Online Qualifications
Questionnaire you complete and submit from this session, not to any Questionnaires you may
already have Saved or Submitted.

If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click
this link to begin the process: Online Questionnaire.

You must submit a separate application package for each position.

(Note: When logging into Application Manager you will see two (2) options. These are "existing
account" or "create an account." If this is the first time you have used Application Manager,
please select "Create an Account.")

Follow the instructions to complete your application package.

To return to Application Manager at any time, use whichever one of the links you used to begin
as described above, or simply go to http://applicationmanager.gov/.

How to upload documents after you have completed the Qualifications Questionnaire
and have logged out:

If you want to upload additional documents at a later time, click on or insert this link into your
internet browser https://applicationmanager.gov/. Login with your user name and password. This
will take you to a screen displaying the vacancies you have applied for. Click on the position you
are uploading to under "My Application Packages." Select "Upload Documents" from the list to

the left. Upload your documents. You will see "Upload Successful" when you are finished.

(Note: To ensure successful uploads to USASTAFFING, please ensure your documents
are saved in an accepted file format and are not password protected. Accepted file
formats include: JPG, PDF, TXT, RTF, DOC, WPD, XFD, FDF, XFDF or HTM/HTML.)

OPTION B: FAXING INSTRUCTIONS
If it is not practical for you to use the Apply On-Line option, you can write your answers on paper
and fax your documents following these steps:

1. You can print a copy of this job announcement so that you can read the questions offline.

2. Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your
answers. You can obtain the form at this URL
http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf or by calling USAJOBS by Phone at (703)
724-1850 – after the introduction, press 1, and listen for instructions.

3. You may submit the Form 1203-FX, resume, AGMO Form 335-1-R, and any supporting
documents by fax.

If you are faxing a Form 1203-FX, you DO NOT need a separate cover sheet. Simply make sure
the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any
documents without the Form 1203-FX on top, ALWAYS use the official fax cover sheet by clicking
on this link http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and
clearly. YOU MUST USE THE UNITED STATES GOVERNMENT APPLICATION COVER PAGE
WHEN FAXING DOCUMENTS. If you fail to use the required cover page, your application will
not be considered. The fax number is 1-478-757-3144. Feed all documents into your fax
machine top first so that we receive them right-side up.

NOTE: Make sure to send each application package separately with its own fax cover sheet; i.e.,
resume, AGMO Form 335-1-R and supporting documents for each position, as this will expedite
the upload process.

SUBMITTING DOCUMENTS

If you upload your documents using Application Manager, DO NOT FAX the same documents. To
verify uploaded documents have been processed, please wait one hour to ensure they have
cleared the virus scan. You can verify that your uploaded documents are attached to your
application by checking the Details tab of your Application Manager account
https://applicationmanager.gov/ for this vacancy announcement. Your documents will display
under the Details tab in the Document area.

Faxed documents will take 2-3 business days to process. To fax documents, you MUST use
the special cover page. Print the pre-populated cover page on the upload documents screen of
Application Manager. Or, you may click this link http://staffing.opm.gov/pdf/usascover.pdf to
print a copy of the cover page. When faxing documents, follow the procedures outlined below.

- Include the 8-character Vacancy Identification Number NG756666
- Provide your Social Security Number and full name in the spaces provided or we will not be able
to associate your document(s) with the rest of your application.
- You may submit multiple documents for the same vacancy announcement using one cover
page.
- Fax your cover page and documents to 1-478-757-3144.

Faxed documents submitted with missing information will not be processed. The
following will prevent your documents from being processed:
- Not using the special cover page mentioned above.

- Missing, incomplete, or invalid Vacancy Identification Number
- Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous
vacancy announcement, these documents can be opened, copied and saved then reused
as an upload file for this vacancy. Uploading your documents will speed the processing
of your application for this announcement.

The following documents are required in addition to completion of the Qualifications
Questionnaire:

- AGMO Form 335-1-R, Supplement to Application for Employment Military Brief

The AGMO Form 335-1-R is a supporting document that highlights your military service. You
can access this form by clicking on the following link:
http://www.moguard.com/cmss_files/attachmentlibrary/AGMO%20Form%20335-1-R
%20Supplement%20to%20Application%20for%20Employment%20-%20Military%20Brief.doc.

You can also save this form on your computer, complete the form and upload the AGMO 335-1-R
following the instructions in the section above titled "How to upload documents after you
have completed the Qualifications Questionnaire and have logged out".

- Resume, Optional Form 612, or any other written format

Your resume, the Optional Application for Federal Employment (OF 612), or any other written
format you choose to describe your job-related qualifications can be submitted electronically using
the document upload or fax process. Please ensure that your resume contains your full name,
address, phone and at least your last four digits of your social security number. The Optional
Application for Federal Employment (OF 612) can be local at http://www.moguard.com/moguard-
forms.html.

NOTE: Be specific and always include dates and complete details of all job related experience.

REQUIRED DOCUMENTS:

The following documents are required and must be received before your name will be
referred for employment consideration:

- Qualifications Questionnaire for NG756666
- Resume and/or OF-612
- AGMO Form 335-1-R, Supplement to Application for Employment Military Brief

- If you are using education to qualify for this position OR education is a mandatory requirement
to meet qualifications, YOU MUST submit copies of college transcripts that identify, for each
course, the college or university, semester or quarter hours earned, grade and grade-point
received. Submitting a certificate or a degree will not suffice. You must submit transcripts when
required. Photocopies are acceptable, but you will be required to provide originals if you are
selected for this position.

- If you are or have been a Federal employee, please submit a copy of your last Notification of
Personnel Action, Form SF-50. (This is not a requirement for current Technicians employed by
the Missouri National Guard.)

Your completed application--qualifications questionnaire, AGMO Form 335-1-R, resume,
and required documents must be completed and submitted before you will receive
employment consideration. If you have submitted all your materials using the
recommended method listed above, you have completed the application process.

CONTACTING US: After you have read all the instructions in this vacancy

announcement, if you still have questions about this position or the application process,
you may contact us at (573) 638-9811.

AGENCY CONTACT INFO:
Deborah Dixon
Phone: (573)638-9500x7495
Email: DEBORAH.DIXON1@US.ARMY.MIL
Agency Information:
Missouri National Guard
Human Resources Office
NGMO-HRD-S
2302 Militia Drive
Jefferson City, MO 65101-1203
USA

WHAT TO EXPECT NEXT:

Once the application process is completed in its entirety, a review of your application will be made
to ensure you meet the job requirements. A review will be made of your responses to the
qualifications questionnaire and the documentation you submitted in your resume and on the
AGMO Form 335-1-R to support your responses. The selecting official will contact you for an
interview if your name is referred for this position.

Instructions for completing the OPM 1203-FX:
If you are applying to this announcement by completing the OPM 1203-FX form instead of using
the Online Application method, please use the following step-by-step instructions as a guide to
filling out the required questionnaire. You will need to print the vacancy announcement and refer
to it as you answer the questions. You may omit any optional information; however, you must
provide responses to all required questions. Be sure to double check your application before
submission.

Social Security Number

Enter your Social Security Number in the space indicated. Your Social Security number is
requested under the authority of Executive Order 9397 to uniquely identify your records from
those of other applicants who have may have the same name. Providing your Social Security
Number is voluntary, however we cannot process your application without it.

Vacancy Identification Number

The Vacancy Identification Number is 756666

1. Title of Job

HUMAN RESOURCES ASSISTANT (MILITARY)

2. Biographic Data

3. E-Mail Address

4. Work Information

5. Employment Availability

QUESTION 1: Are you a permanent technician who is currently employed by the Missouri Army
National Guard?

If you answered Yes to this question, please respond No to Question 2.

QUESTION 2: Are you an indefinite or temporary technician who is currently employed by the
Missouri Army National Guard OR a Missouri traditional guard member OR interested in
guard membership in the Missouri Army National Guard?

If you answered Yes to this question, please respond No to Question 1.

6. Citizenship

Are you a citizen of the United States?

7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information


9. Languages


10. Lowest Grade

Enter the lowest grade level that you will accept for this position. Valid grades for this position
are:
04
05
06

11. Miscellaneous Information


12. Special Knowledge


13. Test Location


14. Veteran Preference Claim


15. Dates of Active Duty - Military Service


16. Availability Date

You may leave this section blank if you can begin work in the near future. If you will not be able
to begin work in the near future, please provide the date you will be available for employment.
Please use the MM/DD/YYYY format.

17. Service Computation Date


18. Other Date Information


19. Job Preference


20. Occupational Specialties

Enter the appropriate occupational specialty code for this position. The specialty code for this
position is:
001 Human Resources Assistant (Military)

21. Geographic Availability

Select the location(s) in which you will accept employment. Valid location for this position is:
294039189 Jefferson Barracks, MO

22. Transition Assistance Plan


23. Job Related Experience


24. Personal Background Information


25. Occupational/Assessment Questions:

Respond to all the questions below. For each question, choose the response below that best
describes your experience and/or training. Mark only one response for each question. Please note
that your answers will be verified against the information you provide in your resume or
application and information your references provide.

1. Do you possess clerical or administrative experience, education and/or training which has
provided you with the ability to search for and compile information/data, process documents, and
provide information about regulations, procedures and programs?

A. Yes.
B. No.

2. Do you possess 9 months of specialized experience applying military Human Resources rules,
procedures and operations sufficient to process and/or review a variety of military personnel
actions/transactions; reviewing and processing military personnel actions to determine if
requested action is substantiated by the documentation submitted; and preparing technical
reports and correspondence?

A. Yes.
B. No.

3. IF YOU ANSWERED NO TO QUESTION 2, have you attended a resident school above the high
school level and successfully completed one academic year of study that included 6 semester
hours in subjects closely related to the personnel field such as English composition, public
administration, personnel administration, statistics, psychology, or other courses where primary

emphasis is on writing skill AND 6 months of specialized experience such as that described above
in Question 2?

A. Yes.
B. No.

4. Do you possess 6 months of specialized experience applying military Human Resources rules,
procedures and operations sufficient to process and/or review a variety of military personnel
actions/transactions; reviewing and processing military personnel actions to determine if
requested action is substantiated by the documentation submitted; and preparing technical
reports and correspondence?

A. Yes.
B. No.

5. IF YOU ANSWERED NO TO QUESTION 4, have you attended a resident school above the high
school level and successfully completed one academic year of study that included 6 semester
hours in subjects closely related to the personnel field such as English composition, public
administration, personnel administration, statistics, psychology, or other courses where primary
emphasis is on writing skill?

A. Yes.
B. No.

6. Do you possess 3 months specialized experience in general clerical work; processing various
personnel forms, records and reports; obtaining and giving information verbally and in writing;
and the ability to follow written instructions?

A. Yes.
B. No.

7. IF YOU ANSWERED NO TO QUESTION 6, do you possess a high school diploma or GED
equivalency certificate?

A. Yes.
B. No.

8. Are you currently a member OR eligible to immediately become an active military member of
the Missouri National Guard?

MILITARY MEMBERSHIP IS REQUIRED FOR THIS POSITION.

A. Yes.
B. No.

For each of the following tasks, chose the statement from the list below that best describes your
experience and/or training. Darken the oval corresponding to that statement. Please select only
one letter for each item.

A- I have not had education, training or experience in performing this task.

B- I have had education or training in performing this task, but have not yet performed it on the
job.

C- I have performed this task on the job. My work on this task was monitored closely by a
supervisor or senior employee to ensure compliance with proper procedures.

D- I have performed this task as a regular part of a job. I have performed it independently and
normally without review by a supervisor or senior employee.

E- I am considered an expert in performing this task. I have supervised performance of this task
or I am normally the person who is consulted by other workers to assist them in doing this task
because of my expertise.

9. Initiated and/or completed personnel actions such as appointment packages.

10. Initiated and/or completed personnel actions such as new member personnel in-processing.

11. Initiated and/or completed personnel actions such as discharges.

12. Initiated and/or completed personnel actions such as promotions.

13. Initiated and/or completed personnel actions such as reductions.

14. Initiated and/or completed personnel actions such as MOS assignments.

15. Initiated and/or completed personnel actions such as transfers.

16. Advised supervisor of administrative eligibility requirements for personnel applying for training
courses.

17. Provided regulatory information and completed documentation required for actions such as
fraudulent enlistment, involuntary order to active duty, conviction of military personnel by civilian
authority, State Military Code violations.

18. Completed enlisted efficiency reports.

19. Assisted unit leadership and members in the completion and processing of individual enlisted
promotion packets.

20. Compiled documents necessary for processing of formal and in-formal line of duty
determinations.

21. Maintained military personnel files for all assigned and attached personnel.

22. Reviewed and updated military personnel and mobilization records with unit members for
daily operations and/or state and federal missions.

23. Maintained required family care plans.

24. Maintained the unit reference library and publications account.

25. Prepared and submitted payrolls for inactive and active duty training including uniform
allowances, supplemental and incapacitation payrolls.

26. Researched and corrected pay discrepancies.

27. Assisted soldiers in gathering and submitting documentation necessary to receive educational
and bonus incentives.

28. Initiated requests for discharge and submission of SGLI benefits for deceased soldiers.

29. Counseled soldiers and spouses on retirement options and benefits and processed forms.

30. Posted publications, maintained files, posted updates, and changes.

31. Prepared a variety of reports, or correspondence, pertaining to unit status and operations
such as strength reports, unit record of reserve training, replies to inspection reports and
inquiries.

32. Received and distributed incoming mail.

33. Assisted in training administration for the unit.

34. Contacted organizations or individuals to arrange for use of facilities such as, small arms
ranges, for training.

35. Requested or ensured required training materials and training aids such as ammunition,
pieces of equipment, films, models of equipment are on hand.

36. Assisted unit members in the preparation of training and evaluation outlines, proper methods
of instruction, obtaining reference material, and teaching aids.

37. Prepared training schedules.

38. Completed applications for service schools, officer candidate school, and correspondence
courses.

39. Assisted in completing supply transactions for the unit.

40. Requisitioned, received, stored, issued, and accounted for supplies and equipment.

41. Posted, updated, and maintained, in current status, unit property records such as, hand
receipts and equipment checklists.

42. Initiated reports of survey when necessary and statements of charges for lost, damaged, or
destroyed property.

43. Performed recruiting duties to maintain the unit at authorized strength.

44. Assisted the unit strength manager in developing and maintaining relationships with schools,
community organizations, and other groups.

45. Participated in school activities and civic activities such as "career days" for the purpose of
informing individuals and groups of the benefits in joining the National Guard.

Missouri National Guard HR Assistant Job

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