Minute Taking in the english litetrature

1. Session 24
Minute Taking

2. Subject Name
English II

3. Department of Social Sciences
UVAS,LAHORE

4. Instructor’s Name
Mr. Abdul Rahman
Lecturer

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Objective
After the session students would be able to know
The Importance of Minutes
What every minute taker needs to know
The definition of minutes
Organizational Tips
The agenda
Before and after the meeting
What to include/What to ignore

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MEETING
An assembly of people for discussion or
entertainment
Simply, a gathering of people.

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Meeting Agenda
A meeting agenda is the list of items that participants
hope to accomplish at a meeting.

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Minute of Meeting
Also known as protocols.
Written record of meeting.

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What Are Minutes
short notes taken to provide a record of a conference
or a meeting permanent and formal record of what
happened
summary of discussion and action
items

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Verbatim Minutes
Record of every single word said at a meeting
Will not always follow the agenda.
They are often long and can be difficult

11. Summary Minutes
• Short and free from the complexities
• Most commonly used in the office
• Normally written in full sentences rather than bullet
points.

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Action Minutes
Record of a meeting in the form of a list of steps
required, who should take them and when.
Purpose of these minutes is to provide only a record
of decisions that require action.

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What do minutes contain?
Key points of discussions
Actions to be taken
Assignments given
Deadlines

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Minutes of meeting why?
The minutes of meeting are a legal record of our
committee decisions.

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Before meeting
Choose your tool
Make sure tool is in working condition
Formulate an outline

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During the meeting:
Pass around an attendance sheet
Note the starting time of meeting
Listen carefully to the discussion
Do not interpret what happened;
simply report it.
Note the ending time of the meeting

17. Tips for making minutes:
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Make sure that all of the essential elements
are noted.
Don’t make the mistake of recording every
single comment
To be sure about who said what
Don’t wait too long to type up the minutes
Don't be intimidated, you may be called
upon many times to take minutes of
meetings

18. Example of minutes
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Name of organization:
Purpose of meeting:
Date/time:
Chair:
topic discussion action Person
responsible
1
2

19. Self Assessment
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What are minutes?
What we call the person who takes the
minutes?
What are the things that we have to do
before and after the meeting.