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1. 1. Microsoft Office Excel 2007
2. 2. Content GROUP 3Methodology Find data using a formula Vlookup and Hlookup functionsGROUP 1 Calculate subtotalsConvert text to columns Mark workbooks as finalApply quick styles to tables Save a book with enable macrosModify pictures Format painterUse Count Function Select sources of dataCopy a seriesHide and show rows and columns GROUP 4Use advanced formulas Use the document inspectorMove and resize graphic objects Insert, modify and delete comments Sort data using criteriaGROUP 2 Add and remove graphic elementsSummarize data using functions (average) Copy and move spreadsheets to another workbookRules for conditional formatting Change the type of chartsCustom format of the cell Filter and sort dataDelete duplicated data within a table View tabChange the size of rangesRestrict data using data validation GROUP 5Apply the feature for compatibility Allow multiple usersApply quick styles to tables (design) Use Functions CountIf Draw shapes Formulas with absolute references Show and print formulas Use topics to give format to spreadsheets Protect workbooks and sheets Split screen
3. 3. Methodology •Each slide has a color box that corresponds to a topic to develop, focused on a particular objective. •Topics are developed with specific exercises in each slide. They are included in a .zip folder with this presentation. •Finally, there is a set of steps to graphically follow the use of the tool. Color box : It mentions the certification topics that are covered in thatObjective box : slide.It explains the required objective andemphasizes the learning of thecertification topics. Certification exercises box : Sometimes you will find a link to a practical exercise with the data you need for reviewing what you know. Preview box : You will find a quick visual guide about the topic to easily locate the exercise to be done. Home button : Press this button to return to the topic index.
4. 4. Convert text to columnsObjective: Certification exercises:  Split the content of cells into different Use practice 11 for Excel columns Approximate time: 10 minutes Preview Convert text to columns 1.- Data tab 2.-Data Tools group 3.-Text to columns 4.-Follow the wizard
5. 5. Apply quick styles to tablesObjective: Certification exercises:  Apply table format Use practice 11 for Excel Approximate time: 10 minutes Preview Format a table with a style 1.- Home tab 2.- Styles group 3.- Format as Table
6. 6. Modify picturesObjective: Certification exercises:  Change the way that pictures are viewed by changing attributes, size, etc. Use practice 21 for Excel Approximate time: 15 minutes Preview Pictures format 1.-Select the picture 2.-Picture tools tab 3.-Picture Styles group 4.-Picture Effects 5.- Glow
7. 7. Use the Count functionObjective: Certification exercises: Use practice 21 for Excel  Calculate how many cells contain values in a range of cells Approximate time: 15 minutes Preview Count Function 1.- Formulas tab 2.-Functions Library group 3.-Insert Function 3.-Count
8. 8. Copy a seriesObjective: Certification exercises:  Create a series of data, numbers, arrows Use practice 12 for Excel or lists Approximate time: 15 minutes Preview Copy a series 1.-Home tab 2.-Editing group 3.-Series
9. 9. Hide and show rows and columnsObjective: Certification exercises:  Hide or show rows and columns to Use practice 12 for Excel better view the work area Approximate time: 15 minutes Preview Hide and show 1.- Home tab 2.- Cells group 3.-Format
10. 10. Use advanced formulasObjective: Certification exercises: Use practice 2 for Excel  Determine the state of a specific condition or the answer to a logical question Approximate time: 40 minutes Preview IF function 1.- Formulas tab 2.- Function Library group 3.- Logical
11. 11. Move and resize graphic objectsObjective: Certification exercises: Use practice 2 for Excel  Resize pictures Approximate time: 40 minutes Preview Size of the graphic objects 1.- Select the graphic object 2.- Picture Tools tab 3.- Size group 3.- Height and Width
12. 12. Summarize data using functions (average)Objective: Certification exercises:  Excel includes a broad range of functions for different uses, we will Use practice 14 for Excel learn how to use them with parameters Approximate time: 15 minutes Preview Average function 1.- Formulas tab 2.-Function Library group 3.-Insert Function 3.-Select Statistical 4.- Average 5.-Select several ranges
13. 13. Conditional formatting rulesObjective: Certification exercises: Use practice 17 for Excel  Analyze the data in a spreadsheet under different criteria. Approximate time: 20 minutes Preview Conditional Formatting 1.- Home tab 2.-Styles group 3.-Conditional Formatting
14. 14. Custom format of a cellObjective: Certification exercises: Use practice 17 for Excel  Create special cell formats to apply them to cells Approximate time: 20 minutes Preview Cell format 1.- Home tab 2.- Number group 3.-Number arrow 4.- Custom [Blue]0 “ Text”
15. 15. Eliminate duplicated data within a tableObjective: Certification exercises:  Learn to filter a list of data by removing Use practice 1 for Excel the duplicated data Approximate time: 15 minutes Preview Remove duplicates 1.-Data tab 2.-Data Tools group 3.-Remove Duplicates
16. 16. Change the size of the rangesObjective: Certification exercises:  Modify the default ranges without Use practice 1 for Excel changing their names Approximate time: 15 minutes Preview Change range 1.- Formulas tab 2.-Defined names group 3.-Name manager
17. 17. Restrict data using data validationObjective: Certification exercises:  Restrict the type of data that can be entered into a cell to provide integrity Use practice 5 for Excel Approximate time: 15 minutes Preview Restrict access to data 1.- Data tab 2.- Data Tools group 3.- Data Validation
18. 18. Apply the feature for compatibilityObjective: Certification exercises:  Learn how to save files that are compatible with previous Excel versions Use practice 5 for Excel Approximate time: 15 minutes Preview Apply compatibility features 1.- Office button 2.-Save As 3.-Excel 97-2003 Workbook
19. 19. Apply quick styles to tables (design)Objective: Certification exercises:  Learn how to create tables to manage data in them Use practice 10 for Excel Approximate time: 10 minutes Preview Quick styles 1.- Select the table 2.- Table Tools tab 3.- Table Styles group 4.- Select the style
20. 20. Find data using a formulaObjective: Certification exercises: Use practice 3 for Excel  Set the values to perform a sum based on criteria Approximate time: 20 minutes Preview Sumif function 1.-Formulas tab 2.- Function Library group 3.-Select Insert Function 4.-Select SUMIF
21. 21. Vlookup and Hlookup functionsObjective: Certification exercises:  Learn how to find a value in a cell when it Use practice 3 for Excel is stored somewhere else Approximate time: 20 minutes Preview VLOOKUP function 1.- Formulas tab 2.- Function Library group 4.-Select Insert Function 5.-Select VLOOKUP
22. 22. Calculate the subtotal of dataObjective: Certification exercises:  Learn how to organize large groups of Use practice 4 for Excel data in more manageable groups Approximate time: 20 minutes Preview Subtotals 1.- Data tab 2.-Outline group 3.-Subtotal
23. 23. Mark workbooks as finalObjective: Certification exercises:  Mark a document as final and make it read-only to avoid changes Use practice 4 for Excel Approximate time: 20 minutes Preview Mark as final 1.- Office button 2.-Prepare 3.-Mark as Final
24. 24. Save as Macro enabled workbookObjective: Certification exercises:  Learn how to save workbooks that run macros when opened Use practice 9 for Excel Approximate time: 5 minutes Preview Save files with enabled macros 1.- Office button 2.-Save As 3.-Excel Macro-Enabled Workbook
25. 25. Format painterObjective: Certification exercises:  Apply existing formats to other cells using the Format painter feature Use practice 13 for Excel Approximate time: 5 minutes Preview Format painter 1.- Home tab 2.- Clipboard group 3.- Format painter tool
26. 26. Select appropriate sources of data for chartsObjective: Certification exercises:  Learn how to choose the type of chart Use practice 7 for Excel for your data to make it meaningful to your audience Approximate time: 10 minutes Preview Choose the appropriate chart 1.-Insert tab 2.-Charts group 3.-Columns
27. 27. Use the document inspectorObjective: Certification exercises:  Check the document before sharing it, be sure it does not have hidden or Use practice 7 for Excel personal information before sharing it Approximate time: 10 minutes Preview Documents inspector 1.- Office button 2.-Prepare 3.-Inspect document
28. 28. Insert, show, modify and remove commentsObjective: Certification exercises:  Learn how to insert comments or notes Use practice 15 for Excel to specify information related to a cell Approximate time: 10 minutes Preview Comments 1.-Review tab 2.-Comments group 3.-New Comment
29. 29. Sort data using one or several criteriaObjective: Certification exercises:  Data can be sorted using one or several Use practice 16 for Excel criteria (columns) Approximate time: 20 minutes Preview Sort data by several criteria 1.- Home tab 2.-Editing group 3.-Sort &Filter button 4.-Custom Sort 5.- Sort on field
30. 30. Add and remove chart elementsObjective: Certification exercises:  Change the format of the parts in a Use practice 16 for Excel chart manually Approximate time: 20 minutes Preview Chart format 1.- Select the chart 2.-Chart Tools tab 3.-Labels group 4.- Axis Titles
31. 31. Copy and Move spreadsheets to another workbook(Spreadsheet format)Objective: Certification exercises:  Excel workbooks include 3 Use practice 22 for Excel 22 B spreadsheets. The user may add, remove, move and copy the spreadsheets he or she wants. Approximate time: 10 minutes Preview Organize spreadsheets 1.-Right click on the spreadsheet tab 2.-Select the option you want from the menu
32. 32. Change the type of chartObjective: Certification exercises: Use practice 6 for Excel  Give different aspects to 2D and combined charts Approximate time: 15 minutes Preview Change the aspect of charts 1.-Select the chart 2.-Chart Tools tab 3.-Type group 4.-Change Chart Type
33. 33. Filter and sort data using cells attributesObjective: Certification exercises: Use practice 6 for Excel  Sort data through their cell attributes (colors) Approximate time: 15 minutes Preview Sort data by attributes 1.- Select the cells 2.-Press the arrow at the right of the column to be filtered 3.-Select Filter by Color 4.- Select the indicated option
34. 34. View tabObjective: Certification exercises: Use practice 8 for Excel  Learn how to hide or show elements Approximate time: 10 minutes Preview Gridlines 1.- View tab 2.-Show/Hide group 3.-Gridlines
35. 35. Allow that multiple users make changes to workbooksObjective: Certification exercises: Use practice 8 for Excel  Learn how to share a workbook Approximate time: 10 minutes Preview Share a workbook 1.-Review tab 2.-Changes group 3.-Share Workbook 4.-Turn on the check box
36. 36. Use the COUNTIF functionObjective: Certification exercises:  Count the cells that match specific Use practice 20 for Excel criteria Approximate time: 20 minutes Preview COUNTIF function 1.- Formulas tab 2.- Function Library group 3.-Select Insert Function 4.-Select COUNTIF
37. 37. Draw shapesObjective: Certification exercises:  Use shapes to highlight important Use practice 20 for Excel information Approximate time: 20 minutes Preview Basic shapes 1.- Insert tab 2.-Illustrations group 3.-Shapes
38. 38. Create formulas that use absolute and relative cell referencesObjective: Certification exercises:  Avoid that the reference to a cell changes when copying or moving it, the Use practice 18 for Excel method might be full (Absolute) or just in rows or columns (Mixed) Approximate time: 30 minutes Preview Absolute references 1.- Select the cells in the formula 2.-Press F4 to make the value absolute 3.-Press F4 again for mixed values
39. 39. Show and print formulasObjective: Certification exercises: Use practice 18 for Excel  View all the formulas on screen to audit them Approximate time: 30 minutes Preview View formulas on screen 1.- Formulas tab 2.-Formula Auditing group 3.-Show Formulas
40. 40. Use themes to format spreadsheetsObjective: Certification exercises:  Apply themes to give a standard look in colors, fonts and effects Use practice 19 for Excel Approximate time: 15 minutes Preview Themes 1.-Page Layout tab 2.-Themes group 3.-Themes
41. 41. Protect workbooks and spreadsheetsObjective: Certification exercises: Use practice 19 for Excel  Protect documents to avoid that a user changes, moves or deletes important data Approximate time: 15 minutes Preview Protect workbooks and spreadsheets 1.- Review tab 2.-Changes group 3.- Allow Users to Edit Ranges
42. 42. Split the screen horizontallyObjective: Certification exercises: Use practice 19 for Excel  Split the spreadsheet to view different sections Approximate time: 10 minutes Preview Split the screen 1.- View tab 2.- Window group 3.- Turn on or off the button to view different sections of the spreadsheet.