This document provides an introduction and overview of MS Word 007. It describes the basic components of the Word window including the ribbon, ruler, scroll bars, and status bar. It also explains how to perform common tasks like creating a new document, saving, opening, and closing documents. The document is intended to familiarize users with the basic features and functionality of the MS Word word processing program.

1. Introduction to
MS Word 007

2. Contents
i ord Process n
› Fea es of ord Processin
Startin MS Word
Co onen s of Wo d Wind
Crea in a New D
Savine a Docnfne6iU'
enine<in Ekistifle Document
i Closin document
S-Word

3. Word Processing
It refers to the act of processing the textual infoimation
including typing, editing, formatting and printing. Word
processors are the class of the software application that
are designed for generating various documents like
letters, resumes, notices etc. There are many word
processors available in the market. Some of them are MS-
WORD, Word Star, Write, Word Pefect, Lotus Notes etc.

4. Features of Word Processing
› Word Wrap
› Saving a document
› Overtyping
› Insertion
› Cursor Control
› Deletion
› Block Movement
› Formatting
› Copying
› Find & Replace
› Spelling Checker
r Printing
› Protecting Files
› Mail Merge
› Thesaurus

5. Starting MS-Word
› Click Start button
› Select A/f Programs
› Click Microsoft Office
› Click Microsoft O
_

6. Components of Word Windo
Burton
Ribbtan
Ruler
Windo ’s
Cuntrul

7. ComponentsContd..
› Title Bar : It displays
OName of Application (Microsoft Word)
OName of currently active Word document
› Office Button : The Microsoft Office button peforms
many of the functions that were located in the File menu of
older versions of Word. This button allows you to create a
new document, open an existing document, save or save
as, print, send (through email or fax), publish or close.

8. Components Contd..
› Window ContrOlS : Set of three buttons in top right corner.
DMinimize button
OMaximize / Restore button
DClose button
› Quick Access Toolbar : It is a customizable toolbar that
contains commands that we may want to use. The quick
access toolbar can be placed above or below the ribbon. To
change the location of the toolbar, click on the arrow at the
end of the toolbar and click on Show Below the Ribbon.

9. Components Contd..
Ribbon : The Ribbon is the panel at the top portion of the
document. It has seven tabs: Home, Insert, Page Layout,
References, Mailings, Review, and View that contain many
new and existing features of Word. Each tab is divided into
groups. The groups are logical collections of features
designed to perform functions that you will utilize in
developing or editing Word document. Commonly used
features are displayed on the Ribbon, to view additional
features within each group, click on the arrow at the bottom
right of each group.

10. Components (Ribbon) Contd..
Each of the tabs contains the following tools:
Home: Clipboard, Fonts, Paragraph, Styles, and Editing
Insert: Pages, Tables, Illustrations, Links, Header & Footer,
Text, and Symbols
Page Layout: Themes, Page Setup, Page Background,
Paragraph, Arrange
References: Table of Contents, Footnote, Citation &
MbliopgaphyJCaptions, M d e ndpTae¡ofAuthoritie¡p y
1

11. Components (Ribbon) Contd..
Mailings: Create, Start Mail Merge, Write & Insert Fields,
Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes,
Compare, Protect
View: Document Views, Show/Hide, Zoom, Window,
Macros

12. Components Contd..
› Ruler : It is a measuring tool. It can be either displayed on
screen or kept it hidden. To toggle the display of ruler on or
off , select view tab and the click ruler. There are two types
of ruler :
Horizontal Ruler : Used to set layout of the document. It
allows to set indents, tabs and change page margins.
Vertical Ruler : It gives an idea about length of page.

13. Components Contd..
› Scroll Bar : Each document consists of vertical scroll bar.
Scroll box indicates which part of the document is currently
on screen. The scroll box allows rapid movement in two
ways :
Dragging the scroll box
Clicking the scroll box
› Status Bar : It provides infoimation about active document
like Page Count, Word Count. View Controls & Zoom
Slider is also displayed on status bar.

14. Creating a New Document
Methods are
› Click on Office button & Select New.
or
› Click New button on Quick Access Toolbar.
or
› Press Ctrl +N.
The New Dialog box will be appeared. Select Blank
Document & click Create button. A new document will be
displayed & now we can type the text.

15. Saving a Document
Methods are
› Click on Office button & Select Save.
or
› Click Save button on Quick Access Toolbar.
or
› Press Ctrl +S.
A Dialog box will be appeared. Type File Name & Click
Save .

16. Opening an Existing Document
Methods are
› Click on Office button & Click Open.
or
› Click Open button on Quick Access Toolbar.
or
› Press Ctrl +O.
Open Dialog box will be appeared. From this box, open
document by double clicking on it or type File Name and
click Open button.

17. Closing a Document
Always save before closing. If we don't save changes, the
changes cannot be retrieved. Closing a document removes it
from the computer's memory. Office will ask to save if we
made any changes. To close a document Click on Office
button & Click Close option.

18. Quitting MS-Word
Quitting an application removes the application from
memory. An icon will no longer be seen on the Taskbar for
that application. To quit an application either Click Office
button and click Exit Word button or Click Close * button.