The document discusses implementing the M-Files electronic document management system. M-Files allows for easy document management without requiring major changes to business processes or extensive IT support. It provides features like fast search, secure access permissions, version management, workflow, offline access, and integration with other systems. The document outlines M-Files' benefits like easy Windows integration, reliability, flexibility, search capabilities, and revision control. Additional modules allow for OCR, SharePoint integration, reporting, and mobile access.

1. Implementing M-Files
Electronic Document Management
System
PREPARED BY
NEXT IT & SYSTEMS LLC
www.nextuae.com
Presented To
TAMAS

2. About Next IT & Systems LLC
• Abu Dhabi based IT Solution Provider
• Management team with 100+ years compain
experience
• Mission is to introduce new products to UAE
Who we are…
• In-House Development Lab
• In-House Developed Products
• Application Specialist and Sole
distributor for Archibus
• Experts with indepth industry
knowledge
• Pool of experienced resources
• Partnered with Industry Leaders

3. TIFM
Solutions
[ARCHIBUS]
ERP
Solutions
[OPEN ERP]
WEB
Solutions
[SPIDER]
SMS
Solutions
[SMART SMS]
WE OFFER
Implementation,
Deployment and
Custom development services
Solution Competencies
Services and Solutions

4. M-Files: Overview
Document Management software and solutions have traditionally been
dominated by expensive, complicated products that require major changes in
business processes and extensive IT services and support.
M-FILES changes this by making document management easy and affordable
without trading off important features such as fast search, secure user access
permissions, check-in / check-out, version management, workflow and
notifications, fast offline and remote use, support for scanned paper documents
and email, a web interface and a robust interface for connecting to external
databases such as an enterprise CRM or ERP system.
M-FILES EDMS is a powerful yet easy to use application that solves the problems
of managing, finding, and tracking documents and information in companies and
organizations of all sizes.

5. M-FILES: Why M-FILES
 Windows Integration
 Reliability & Performance
 Flexibility
 Fast Search
 Revision Control

6. M-FILES: Why M-FILES
Easy to Use Windows Interface
• Integrates with Windows Explorer - instantly familiar to
everyone.
• The document repository appears as a virtual disk drive.
• Drag and drop documents, e-mail messages, and other files
into EDMS-Files, or vice versa.
• Very fast to adopt and start working with.

7. M-FILES: Why M-FILES
Fast Search and Dynamic Views save Time Every Day
• M-FILES help you find the right documents instantly by
typing words in the search box.
• Dynamically view documents in any hierarchical structure
you choose.
• Make the same document available from multiple folders
without creating copies.

8. M-FILES: Why M-FILES
Independent of Location
• Remarkably fast over remote connections.
• Traveling users can manage documents in offline mode,
with automatic synchronization.
• Enable M-FILES Web Access to make documents available
to anyone with a Web browser.
• Replication speeds up document handling in geographically
separate facilities.

9. M-FILES: Why M-FILES
Security
• Control data visibility; hide sensitive documents
while maintaining a single storage location.
• Simple options and customizable permission
settings reduce the risk of human error.
• Compatible with Active Directory.
• Electronic document management system
automatically schedules backups of all data.

10. M-FILES: Why M-FILES
Collaboration and Workflow
Customizable Vault and Metadata
Simple Installation and Implementation
Device Integrations

11. M-FILES: Why M-FILES
Application Integrations
Support for All File Formats
Extensive Integration with MS Outlook
View and Search Enhancements
Single file in Multiple Views

12. M-FILES: Add Ons
OCR (Optical Character Recognition)
For SharePoint
More add-ons available are
• M-Files Reporting
FDA 21 CFR Part 11 Compliance Module
• For Microsoft Dynamics CRM
• M-Files Web Enable

13. M-FILES: More Features
• M-Files Cloud Vault is now available
• Support for Microsoft Dynamics CRM 2011 and the family of
Dynamics ERP solutions,
• Mobile Access
• M-Files Reporting
• Search enhancements
• Metadata-driven permissions
• Quality Management and Compliance with ISO 9001 and
FDA 21 CFR Part 11
• Web Publishing supporting collaboration
• Compatibility with Autodesk
• TWAIN interface support
• New language support

14. M-FILES: Benefits
• Doesn't Require Users to Change the Way They Work
• Pursuing the paperless office with easy document
management
• Always locate the right document instantly when it is
needed
• A secure centralized document repository accessible
anytime, anywhere
• Automate document review and approval processes and
eliminate paper

16. M-FILES:Digital Work Flow

17. Thank You
NEXT IT & SYSTEMS
PB: 110974, Abu Dhabi | T: +971 2 4455200
F: +971 2 4455002 | Abu Dhabi |United Arab Emirates
www.nextuae.com