The memorandum outlines policies for internet and technology use in the workplace. It states that company equipment and internet access are for work purposes only, and personal use is prohibited. Any non-approved removal of equipment or installation of unauthorized software will result in disciplinary action. All internet activity and files on company devices are subject to monitoring to ensure policy compliance. Violations such as fraud, offensive content, or hacking will result in termination.

1. Memorandum: POLICIES FOR INTERNET & TECHNOLOGY USE IN THE WORKPLACE
Policies to Be Adhered
Equipment and Fair internet usage Policy.
 Company employees are expected to use the Internet responsibly and productively. Internet access is limited to
work-related activities ONLY and personal use is not permitted.
 Job-related activities include research/client work/communication, business requirements and tasks that are
accomplished through fair means of using internet.
 The equipment provided to employees such as Laptops/Flash Drives/Headgears/USB
mouse/Keyboards/Chargers ETC. are at all times company property and should be dealt with caution.
 NO company property such as Laptops/screens/mouse/headgears Android devices etc. should be taken with an
employee without a proper approval from an authorized personnel for any personal use.
(Contact the network admin.)
 Any employee looking to take any company equipment home to work, should fill out a request form which can
be obtained through your network admin.(Subject To Approval).
 Any employee found guilty of miss-using the above mentioned equipment, may result in company establishing a
disciplinary action against the employee including (Covering costs of the IT Equipment & a written
warning).
 Internet browsing and data accessed, is being monitored and any employee spotted of doing non-work related
activities will be dealt strictly, with consequences bearing up to dismissal or vice/versa.
 Any employee found using Emails/Skype/social networking sites etc. containing offensive or abusive material
will be strictly dealt with.
 Laptop/Desktop should be clear of any sort of games. No games should be installed on any work related station.
 All sites and downloads are monitored and can be blocked by the company if they are deemed harmful and not
productive to business.
 The installation of random, non-work-related softwares will be deleted and should not be installed as they are
BARRED.
 Any employee’s system can be accessed remotely to see everything is in accordance and a spot check on any
employee can be conducted to ensure compliance in accordance to the company’s INTERNET &
TECHNOLOGY USE POLICY.
 A daily data traffic report of Internet (it will contain each and everything about which sites and which data was
downloaded) will be generated and will be monitored to ensure compliance and any employee found in breach of
this policy will be strictly dealt with.
 Any employee found using company property to perpetrate any form of fraud, or disclosing someone else's
password without authorization will be immediately TERMINATED.

2.  Any employee found hacking, sending or posting information that is defamatory to the company, its
products/services, colleagues and/or Clients will be dealt accordingly.
 Any employee found guilty of introducing/installing/distributing malicious software on the company network
and/or jeopardizing the security of the organization's electronic communications systems will face serious
consequences.
 At any point, no employee should remove any technical equipment by him/herself, an authorized personal such
as a Network Admin should be consulted immediately.
 Any employee unsure about constituted Internet usage & policy should immediately consult Network
Administrator Manager or Human Resources for further guidance and clarification.
Standard Operating Procedures
 Browser History /Cache should be cleared periodically (Weekly/Monthly) ADVISABLE.
 All FTP Uploads/Downloads should be intimated to the Network Admin in advance, as sometimes multiple
FTP downloads affect the speed of the internet.
 Work stations should be shut down properly at the shift end and the laptop chargers should be unplugged to
ensure compliance and smooth running of the equipment.
 Non-Work related applications should not be installed as they are considered a breach of company’s IT
Policy.
 DON’T save any of your Important Data on your Desktop: because if window is corrupt, the data saved on
the desktop cannot be recovered
 DO NOT mention any credit /links/clients/Projects/ work related details etc. on your personal portfolio,
that you have worked upon as an iPlex Pvt. Ltd. employee, this is strictly FORBIDDEN and the work
completed at iPlex Pvt. Ltd. is solely company property not to be DISCLOSED.
 The above SOP maybe periodically changed and implemented.
User compliance
I understand and will abide by this. I further understand that should I commit any violation of this policy,
my access privileges may be revoked, disciplinary action and/or appropriate legal action may be taken in
accordance.
_________________ ______________
Employee signature Date